Reopening Plan

Definition of
Covid-19
SCC Covid-19
Timeline
SCC Reopen Plan
- Organizational Overview
Reopening-Informed
Decision-Making
References
Cited

DEFINITION OF COVID-19

COVID-19 is a respiratory illness caused by the novel coronavirus (SARS-CoV-2). The virus spreads from person-to-person primarily through respiratory droplets and contact with contaminated surfaces. It is a particular threat for older patients and those with certain pre-existing medical conditions.1 However, there is much to learn about the virus and to consider in the context of risk and risk mitigation for SCC populations.

The Pandemic Committee drew on a wide range of resources in developing its recommendations. This included guidelines from the Centers for Disease Control and Prevention (CDC), the Missouri Department of Health and Senior Services, the Missouri Governor’s Office, St. Charles County Department of Public Health and other government agencies and professional organizations. Committee members conducted literature and data reviews, including COVID-19 case and hospitalization rates for Missouri. Leadership has remained in close contact with other academic institutions in the state reviewed plans and white papers from other higher education institutions across the country.

In developing these recommendations, we are operating under the assumption that there will continue to be some degree of spread in the community during the Fall semester and beyond until (if) herd immunity is achieved either through vaccination or actual infection and recovery. While therapy and vaccine development are underway and early clinical trials have begun, to date no vaccine or prophylactic drugs with proven safety and efficacy exist.

Thus, as St. Charles Community College (SCC) reopens, the primary tools to limit the viral spread and harm are prevention through a combination of personal and public health practices, and supportive therapy. The Committee’s recommendations, wherever possible, are evidence-based and intended to facilitate faculty, staff, and students returning to campus as safely as possible.

This involves balancing risk with benefit. The duration of this pandemic remains unclear, and the situation is dynamic and continues to develop. The Committee will regularly review public health guidance, scientific knowledge, and clinical best practices and update its recommendations as the need arise.

SCC COVID-19 TIMELINE

MID-FEBRUARY

Began discussing
SCC’s response to
COVID-19.

FEBRUARY 28

Established
COVID-19 website.

MARCH 3

Decided to move spring break to online/remote work schedules.

Established Committees

  • Planning and Coordination
  • Roles and Responsibilities
  • Continuity of Instruction
  • Crisis Communication

MARCH 9

Suspended
international travel.

IT establishes resource
pages for faculty/staff.

MARCH 12

FA Association established
mentor program.

President’s Council
supported decision to
extend remote instruction/
services to end of March.

MARCH 13

College provided 2 online
training sessions.

President began daily
updates to employees.

All college travel
suspended.

MARCH 16-20

IT distributed laptops, etc. to
students and faculty as needed.

Housekeeping staff cleaned &
disinfected all buildings.

MARCH 18

All spring events
cancelled;

Commencement
postponed.

MARCH 19

SCC Foundation donated $21,403
to purchase additional laptops.

Vice President Leenhouts

presented comprehensive plan for
online registration.

College extended remote
instruction until end of semester

MARCH 20

Human Resources
launched COVID-19
resource page for
employees.

Food items were donated
on to Sts Joachim & Ann
Church for their food
outreach program.

MARCH 26

College decided
to extend online
instruction and
support services
through the
summer.

MARCH 27

Medical
supplies
donated to
local hospitals.

MARCH 30

Board conducted first
online meeting.

In the spirit of preparation,
Cabinet began discussing
scenarios for fall, if needed.

CARES Act passes. $2.6M

APRIL 1

Access to most buildings
on campus restricted;
limited staff on campus
for critical work.

Gov. Parson announces
withhold for FY 20.

APRIL 3

Administration decides
not to conduct faculty
evaluations.

Gov. Parson issues Stayat-Home Order.
IT begins distribution of
soft phones.

APRIL 6

Cabinet subcommittee formed
to study cost
saving strategies

SCC REOPEN PLAN – ORGANIZATIONAL OVERVIEW

The St. Charles Community College Pandemic Committee is providing leadership to develop plans associated with the delivery of instructions and support services amid the COVID-19 pandemic. The Committee is led by Todd Galbierz, COO/Vice President for Administrative Services. Guided by the college’s existing Pandemic Plan, the group met on a regular basis to gather data and other resources, assess appropriate strategies for maintaining compliance with safety standards, and communicating key information to the campus community. The most important work associated with this group is determining how the process for reopening the campus in a manner that maintains social distancing and other appropriate measures, including:

  • State of COVID-19’s impact in the state’s hospitals
  • Contact monitoring and tracing
  • Prospect for and the impact of widespread availability of:
    • Treatments (antivirals)
    • Serological/antibody testing
    • COVID-19 virologic testing
    • Vaccines

Additional sub-groups have been created and are associated with the Pandemic Committee.

These include:

  • The Continuity of Instruction Group
  • The COVID-19 Facility Task Force

To date, 69 faculty and staff have been involved in planning and have contributed to this Reopen Plan.

We wish to acknowledge the following individuals for their assistance:

Diane Arnzen
William Bailey
Frank Barrow
Lauren Bauer
Beth Bauer
John Bookstaver
Jeff Bradbury
Ken Bray
Kathy Brockgreitens-Gober
Gretchen Carranza
Andrea Compton
Boyd Copeland
Donna Davis
Marcus Davis
Tim Davison
Tammie De Los Santos
Lauren Dickens
Mike Dompierre
Jeffrey Drake
Brad Egberts
Jerol Enoch
Justin Enoch
Theresa Flett
Todd Galbierz
Karen George
Lance Gully
Virginia Guneyli
Borys Hlubotskyy
Martha Kampen
Brenda Kearns
Barb Klasek
Amy Koehler
David Leenhouts
Kelli Lile
Holly Martin
Heather McDorman
Kelleagh McGraw
Lindy McGuire
Rex McKanry
Cory McRae
Victor Mercurio
Lisa Mouser
Joanna Musak
Darren Osburn
Julie Parcel
Nicole Pinaire
Don Popham
Bob Ronkoski
Mandy Rose
Nikki Ruckman
Jay Scherder
Betsy Schneider
Diana Schoo
Dave Schuckmann
Joe Schuchmann
David Seward
Sana Shaheen
Chad Shepherd
Monica Swindle
Doug Threewitt
Ginny Tiller
Mercedes Tolliver
Jusuf Tucakovic
Scott Vierling
Mara Vorachek-Warren
Rich Waligurski
Nick Wallace
Mathew Wills
Dave Wilmore
Victoria Young

Restart Framework

The Committee has aligned with the guiding principles outlined in the Show Me Strong Recovery Plan published by the State of Missouri on May 4, 2020. These guiding principles frame the decision to move forward with stages to reopen various sectors of the economy:

  • Flattening the curve and expanding healthcare capacity, while utilizing federal programs and deploying state resources;
  • Making decisions based on Missouri-specific data and medical expertise;
  • Protecting healthcare workers, first responders, and other direct care workers so that our citizens have access to the care they need;
  • Looking after our most vulnerable and at-risk populations;
  • Partnering with community leaders and incorporating flexibility based on each community’s circumstances;
  • Slowing and containing the spread of COVID-19;
  • Implementing a measured approach to mitigate risk of a resurgence.

Guiding Principles and Premises for the Committee

  • A phased approach is needed for the return to the campuses.
  • Herd immunity will not have been achieved at the time of return to campus.
  • Vaccines against SARS-CoV-2 will not yet be available at the time of return to campus.
  • Approximately 40-50% of individuals infected by SARS-CoV-2, and capable of shedding virus, are asymptomatic.2
  • A variety of risk mitigation and monitoring strategies need to be in place. Further strategies should be considered as technologies advance and more data becomes available.
  • In the event of a resurgence, criteria and procedures need to be in place for a campus or campuses to shut down rapidly.
  • If viral spread continues to decrease, restrictions may be relaxed in a phased approach.
  • Plans to return to campus may differ for credit and non-credit programs.
  • Special consideration must be given to the individual susceptibilities of vulnerable populations within the faculty, staff, and student community.
  • The variations among campuses must be considered and locations must abide by local health department guidelines.
  • Faculty and staff should continue working on a remote basis if feasible, or until directed to return to campus by Human Resources.
  • Clarity of roles and responsibilities of SCC, the Missouri State Department of Health and Senior Services, and local health departments is important.
  • The “dose” of exposure matters so reducing the amount of exposure to the virus to the lowest levels possible is warranted.

REOPENING – INFORMED DECISION-MAKING

Modeling and Health Systems Capacity and Survey Data

  1. The SCC Pandemic Committee will continue to monitor current data, trends in new hospitalizations, and regularly updated modeling for Missouri.
  2. The data from the Missouri Department of Health and Senior Services and St. Charles County Department of Public Health have had and will continue to have significant Intensive Care Unit (ICU) and ventilator capacity. The Pandemic Committee will continue to monitor trends.
  3. Ultimately, the timeline for restarting activity depends on the extent of viral spread, which can and will change over time. These current modeling projections and health system tracking data support a phased return to campus, with risk mitigation, and tracking procedures to be described below:
    • Staff, as needed and identified, may be returning to campus beginning in June-July,
    • The return of athletes for training and competition has not yet been determined (see Athletics section),
    • Faculty and student body to return (in some proportion) for fall semester .

To finalize plans for the fall semester, SCC requested feedback from the campus community through the survey of faculty and students. The hybrid approach was based off of the feedback received.

STUDENT SURVEY RESULTS SHOWED:

  1. About 55% of students taking in-person courses had difficulty transitioning to fully online coursework.
  2. More than 90% of students did have access to the technology they needed to transition to online.
  3. Students were split on whether they would be successful if only able to take online courses with just over 50% saying they agree.
  4. Some 80% of students said Instructors did a good job of communicating with them.

FACULTY SURVEY RESULTS SHOWED:

  1. Half of faculty did not have trouble transitioning courses to fully online, while the other half did have some difficulty.
  2. Prior to the pandemic, 59% of faculty taught in-person courses only.
  3. About 76% of faculty felt that students did well with the transition to online courses.
  4. The majority of faculty, some 65%, agreed that a flexible hybrid approach for the fall semester would be the best way to offer courses.

To maintain health guidelines and ensure social distancing, courses and services will return to campus for the fall in a reduced capacity.

  1. Courses will be delivered via a hybrid approach. Limited face-to-face courses will be offered on campus with the majority of courses being offered online.
  2. Classrooms will be set-up to ensure social distancing can be maintained.
  3. Buildings will be marked to ensure the flow of traffic ensures social distancing can be maintained.
  4. Student services will be offered by appointment including enrollment, financial aid and advising.

REFERENCES CITED

1 CDC. (2020). People Who Are at Higher Risk for Severe Illness. Retrieved from https://www.cdc.gov/coronavirus/2019-ncov/need-extra-precautions/people-at-higher-risk.html

2 Arons, M. M., Hatfield, K. M., Reddy, S. C., Kimball, A., James, A., Jacobs, J. R., . . . Jernigan, J. A. (2020). Presymptomatic SARS-CoV-2 Infections and Transmission in a Skilled Nursing Facility. N Engl J Med. doi:10 .1056/NEJMoa2008457

3 Davies, A., Thompson, K.-A., Giri, K., Kafatos, G., Walker, J., & Bennett, A. (2013). Testing the efficacy of homemade masks: would they protect in an influenza pandemic? Disaster medicine and public health preparedness, 7(4), 413-418. doi:10.1017/dmp.2013.43

4 Howard, J., Huang, A., Li, Z., Tufekci, Z., Zdimal, V., van der Westhuizen, H.-M., . . . Rimoin, A. (2020). Face Masks Against COVID-19: An Evidence Review. Preprints.org. doi:10.20944/preprints202004.0203.v1

Sources Used by the Committee Include:

In addition to the many data sources used by committee members in their professional duties, the following have also been considered:

CDC. (2020). Appendix F: Guidance for Implementing the Opening of America Again Framework. Centers for Disease Control and Prevention.

CDC. (2020). COVID-19 Guidance for Shared or Congregate Housing. Centers for Disease Control and Prevention. Retrieved from https://www.cdc.gov/coronavirus/2019-ncov/community/shared-congregatehouse/guidance- shared-congregate-housing.html

CDC. (2020). COVID-19 Travel Recommendations by Country. Centers for Disease Control and Prevention. Retrieved from https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travelnotices.html

CDC. (2020). Global COVID-19 Pandemic Notice. Center for Disease Control and Prevention. Retrieved from https://wwwnc.cdc.gov/travel/notices/warning/coronavirus-global

CDC. (2020). Healthcare Infection Prevention and Control FAQs for COVID-19. Retrieved from https://www.cdc.gov/ coronavirus/2019-ncov/hcp/infection-control-faq.html

CDC. (2020). Interim Guidance for Administrators of US Institutions of Higher Education. Retrieved from https://www.cdc.gov/coronavirus/2019-ncov/downloads/guidance-administrators-college-highereducation.pdf

CDC. (2020). People Who Are at Higher Risk for Severe Illness. Retrieved from https://www.cdc.gov/coronavirus/2019-ncov/need-extra-precautions/people-at-higher-risk.html

CDC. (2020). Quarantine and Isolation. US Federal Government. Retrieved from https://www.cdc .gov/coronavirus/2019-ncov/if-you-are-sick/quarantine-isolation.html

CDC. (2020). Reopening Guidelines. Retrieved from http://cdn.cnn.com/cnn/2020/images/04/30/reopening. guidelines.pdf

American College Health Association. (2020, March 3). ACHA Guidelines: Preparing for COVID-19. Archer-Daniels-Midland Company (ADM). (2020, May). Return to the workplace, COVID-19: Strategy,process, tactics.

Centers for Disease Control and Prevention. https://www.cdc.gov/ Centers for Disease Control and Prevention. (2020). Coronavirus Disease 2019 (COVID-19): Workplace decision tool.

Centers for Disease Control and Prevention. (2020, February). Interim guidance for businesses and employers to plan and respond to coronavirus disease 2019 (COVID-19). Centers for Disease Control and Prevention. (2020, March 3). Coronavirus disease 2019 (COVID-19) outbreak.

Centers for Disease Control and Prevention. (2020, March 10). Interim guidance for emergency medical services (EMS) systems and 911 Public Safety Answering Points (PSAPs) for COVID-19 in the United States.

Centers for Disease Control and Prevention. (2020, March 14). What law enforcement personnel need to know about coronavirus disease 2019 (COVID-19).

Choi, Mun. (2020, March 17). Enhanced UM system HR polices for staff and faculty [Personal communication]. University of Missouri System.

Cushman & Wakefield. (2020). The safe six: Workplace readiness essentials.

East Central College. (2020, May 13). East Central College return to campus plan.

Johnston, Susan Whealler. (2020, March 19). Families First Coronavirus Response Act: Public employer tax credit exclusion [Personal communication]. National Association of College and University Business Officers.

Kansas City Kansas Community College. (2020, May 11). Blue Devils comeback plan. Lear Corporation. (2020, April 6). Safe work playbook.

Missouri Department of Higher Education & Workforce Development. (2020, March 17). COVID-19 update meeting.

Missouri Office of Administration. (2020, March 16). COVID-19: Frequently Asked Questions in the workplace.

OSHA. (2020). COVID-19 related guidance. Occupational Safety and Health Administration. Retrieved from https://www.osha.gov/SLTC/covid-19/

Parson, M. L. (2020, April 27). Show Me Strong recovery plan: Phase 1. State of Missouri.

Society for Human Resource Management. https://shrm.org/

Steelman, S. (2020, March 16). Re: Leave guidance related to Coronavirus Disease 19 (Revision 1). Missouri Office of Administration.

Tueth, Keeney, Cooper, Mohan & Jackstadt, P.C. (2020, March 20). Families First Coronavirus Response Act – Update for public education employers regarding family and paid leave requirements.

U. S. Department of Labor. (n.d.). COVID-19 and the American workplace. https://www.dol.gov/agencies/whd/pandemic

U. S. Equal Employment Opportunity Commission. (n.d.). Coronavirus and COVID-19. https://www.eeoc.gov/coronavirus

The White House. (2020, April 17). Opening up America again.

Williams, Randall W. (2020, April 27). Economic reopening order. Missouri Department of Health and Senior Services.

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