A cover letter is not required, but we highly recommend that you send a customized cover letter along with your resume. The cover letter serves as your introduction to the prospective employer. It can also provide valuable additional information that may result in you being invited for an interview. Here is a template for what to include in such a letter.


Your Address
City, State, Zip
(Hint: Use the same heading that is on your resume!)

Date of Letter

Hiring Official’s Name & Title (Try to find out the name, even if it's not listed in the posting.)
Business Name
Business Address
City, State, Zip

Re: Position for which you are applying (or job ID# if that is in the posting)

Salutation: (Address the letter to a specific person if possible.)

First Paragraph: State why you are writing and the position for which you are applying. (Optional: State where you learned about the position.) Always state why you are interested in the position. How will you meet the company’s specific needs?

Second Paragraph: Focus on how you will benefit the company by stating how your qualifications will benefit the company. Try to outline how your education and experience will qualify you for the position. Do not repeat what is on your resume. Answer the question “Why should they hire you?”

Third Paragraph: Thank the person for their consideration and state how you hope to have future contact with the hiring official.

Closing, (such as "Sincerely" or "Best Regards")

Your signature and name (signature goes above the typed name.)

Encl. (stands for "enclosure" to let hiring official know that your resume is enclosed)

Office Info

Office Hours

8 a.m.-7 p.m.

9 a.m.-4:30 p.m.

Office Location

Administration Building, Room 1204

Office Phone Number