Auxiliary Aids
Assistive Technology
Speech to Text (Real Time Captioning) and Interpreting
Note Taking Assistance
Audio/Video Taping Class Lectures
Texts/Materials in Alternate Format

Auxiliary Aids

Auxiliary aids are defined as educational equipment, services or adaptive equipment which assist the student participating in the educational program. These aids do not include individually prescribed devices/equipment, attendants, or any other service or device of a personal nature.

Disability Support Services (DSS) may oversee the request of auxiliary aids. The college will work cooperatively with referring agencies (Vocational Rehab, Rehab for the Blind, etc.) regarding recommendations for auxiliary aids and their provision. In some cases, the referring agency will provide them.

Requests for auxiliary aids should be made at least four weeks in advance of the semester. The college will make a good-faith effort in attempting to reasonably accommodate students until the auxiliary aid(s) is in place. Computer technology (equipment, software, etc.) involves the cooperation of the referral agency (if any), Information Technology Department (policies, installation, etc.) and the Purchasing Department. 

If the auxiliary aids are not in place when needed, due to unforeseen circumstances, the college will make a good-faith effort to accommodate the student until the auxiliary aid is purchased and/or installed.  In some instances, it may be necessary for the student to withdraw from the course and register for the class in a subsequent semester allowing the college ample time to provide the appropriate accommodations.

Assistive Technology

Assistive technology is available through the Assistive Technology (AT) Lab. Accommodation request forms are processed through DSS. The college maintains various types of adaptive equipment for use by students while in class. This office will attempt to maintain the equipment in good working order. Limited equipment is available for checkout. Students are required to sign the equipment checkout form and are responsible for any damage incurred while in their possession. Equipment housed with DSS must be returned daily to the AT Lab. The equipment is for on-campus use. Exceptions would apply to off-campus clinical/internship or off-site course requirements.

If equipment is not returned by the completion of the semester in which it was used, grades and transcripts may be withheld.  The student may be held legally responsible for equipment reimbursement.

The auxiliary aid may not be the one specifically requested by the student, but will be appropriate and reasonable.

Speech to Text (Real Time Captioning) and Interpreting

The SCC Board of Trustees has approved contracts with companies providing the above services. DSS coordinates the delivery of these accommodations once requested and approved.

In order to receive these services, students should complete an Accommodation Request form each semester and have been approved for such accommodations. DSS will arrange class coverage for the semester/event(s). As with all requests, students must request services each semester in a timely manner (3 weeks in advance to guarantee availability). Students are responsible for notifying DSS of any schedule changes to ensure coverage or cancellation of service. Students should contact DSS of any college-related supplemental captioning/interpreting needs other than classroom coverage in a timely manner. Students are responsible for notifying (per vendor cancellation requirements) the captioning/interpreter service and DSS of class cancellation, absence, etc. DSS provides student with contact information and written responsibilities. Remote real time captioning requires a microphone and laptop. Both can be checked out via the AT Lab.

Campus Guests: contact to request an interpreter or other accommodation(s). Please include: requested accommodation, type of sign language used (if requesting interpreters), date/location and type of event, length of time required. For more information see Accessibility for Campus Guests.

Note Taking Assistance

The students should follow the procedures for requesting accommodations and complete the Accommodation Request Form at least 3 weeks prior to the start of campus.

If this is an approved accommodation:

  • Manager assists student in identifying means of support: recording, use of laptop, the Livescribe pen (smart pen), note taker.
  • If the student prefers a note taker, DSS will attempt to locate a classmate who is willing to share their notes. DSS will provide NCR paper for the note taker to use or the note taker may copy their notes at specified locations on campus free of charge. The student and note taker can make alternate arrangements for the transfer of notes such as email. The expectation is that the student will receive notes the same day or the following day dependent upon the mutually agreed upon mode of delivery.
  • Note takers are not expected to provide notes when the student is absent. Students need to secure notes and materials during absences as any other student.
  • Note takers are expected to notify DSS of any problems, absences, or withdrawals.
  • As with any accommodation, students are responsible for notifying DSS of any problems with their note taking accommodation.
  • DSS does not share information about students’ disabilities with note takers.

Audio/Video Taping Class Lectures, Student Presentations or College Events

Students who desire to audio and/or video tape class or college activities must first receive approval from their professor, club/organization advisor or event coordinator. If this is requested due to a disability, a case must be open with DSS and the process should be followed for requesting accommodations.

If a student is granted permission to audio/video tape any portion of a class or college activity, that student understands that he or she does not have permission to reproduce or post the information on any social media, You Tube, or other public or private forum that would infringe on the privacy rights of others represented in the audio/video recording. See section on Audio/Video Taping Class Lectures in the Student Handbook.

Texts/Materials in Alternate Format

Students should complete the Accommodation Request Form with DSS and be approved for this accommodation in order to receive text conversion.

Examples are, but not limited to: Braille, e-text, audio, tactile drawings. Providing alternate formatted materials requires advance notification and specialized equipment/software. Conversion of materials is managed by the assistive technology specialist. Students and faculty are responsible for providing the materials (textbooks, handouts, supplemental reading, PowerPoint presentations, syllabi, exams, etc.) in a timely manner. Once the student has requested and been approved for this accommodation, DSS will notify the instructors via SCC email requesting any materials to be used (other than the textbooks). Instructors can forward materials to our office for processing.

In some instances, DSS can produce the material in alternate format. However, the office may need to secure the alternate format elsewhere. For textbooks, students must submit the books/materials needed (author, edition, etc.) Proof of purchase/rental may be required.

Timely notice is imperative in order to be sure all materials is ready as needed.

Contact Info

Paige George

For appointments:
636-922-8627 or 636-922-8581

Send required documentation to:

Disability Support Services
Student Center, 133C
4601 Mid Rivers Mall Dr.
Cottleville, MO 63376