Article II.04 Election to Board Positions: Procedures

Policy

⇓ Procedures ⇓

Article II.04 Election to Board Positions Procedures

Terms of Office

The St. Charles Community College Board of Trustees consists of six elected members who reside within the taxing district. Trustees are elected to serve staggered six-year terms with two terms expiring every two years.

Election Official

The Executive Assistant to the College President/Recording Secretary (or designee) is the district’s election official and will be responsible for election-related duties.

Election Non-Participation

If the number of candidates for the office of Trustee is equal to the number of positions open for the office, and no ballot measure is to be placed on the ballot by the district, no election will be held.

Eligibility Requirements

Candidates for the Board of Trustees:

  • Must be a citizen of the United States of America;
  • Must be a resident taxpayer of the Community College District of St. Charles County, Missouri, for a minimum of one year immediately preceding the election;
  • Must be at least 21 years of age;
  • Must not be delinquent in the payment of any state income taxes, personal property taxes, municipal taxes, or real property taxes on their place of residence. If a past or present corporate officer of any fee office, must verify that the office does not owe any taxes to the state; (RSMO 115.306.2)
    • Candidates are required by law to file a notarized affidavit stating these facts with the Missouri Department of Revenue and must provide a copy of the document at the time of filing.
  • Must not been found guilty nor pled guilty to a felony under the federal laws of the United States of America, or to a felony under Missouri law, or to an offense committed in another state that would be considered a felony in Missouri; (RSMO 115.306.1)
  • Must have filed all required disclosure reports with the Missouri Ethics Commission, when applicable, for all previous elections in which they were a candidate.

Election Certification

Not later than 5:00 p.m. on the 10th Tuesday prior to any election for the office of trustee, the district’s election official will submit to the St. Charles County Election Authority:

  • Letter of Notification of Election, signed by the Secretary of the Board of Trustees.
  • Certified resolution from the Board of Trustees calling for and providing for an election to be held, including the text of all questions to be voted upon and minutes from public meeting in which the resolution was passed.
  • Sample ballot which includes candidate names as submitted on Declarations of Candidacy, and in ballot order as prescribed district procedure; and text of all other questions to be voted upon.
  • Declaration of Candidacy and copy of Candidate Affidavit of Tax Payments and Bonding Requirements (Missouri Department of Revenue) for each candidate.
  • Certified copy of legal notice of election, published pursuant to Missouri statute.

Certification of Election Results

Certification of election results, after receipt of certified results from the St. Charles County Election Authority, will be certified by the Board of Trustees as the first item of business following consent items at the first regular meeting after the election, and newly elected trustees will present themselves for the purpose of being seated. 

Oath of Office

Newly elected trustees will swear, or affirm, the following Oath of Office by the Board President or other Board officer, to be filed with the Recording Secretary as an official record:

"I solemnly swear (or affirm) that I will support and defend the Constitutions of the United States and the State of Missouri, and that I will faithfully serve the office of trustee of St. Charles Community College."

Following the Oath of Office, the Board President or other Board officer will recognize the newly elected trustee(s) as being entitled and qualified to perform the duties of a member of the Board of Trustees.

Selection Criteria for Trustee Appointment

Appointees to the Board of Trustees:

  • Must be a citizen of the United States of America;
  • Must be a resident taxpayer of the district for a minimum of one year immediately preceding the appointment;
  • Must be at least 21 years of age;
  • Must not be delinquent in the payment of any state income taxes, personal property taxes, municipal taxes, or real property taxes on their place of residence;
  • Must not been found guilty nor pled guilty to a felony under the federal laws of the United States of America, or to a felony under Missouri law, or to an offense committed in another state that would be considered a felony in Missouri; (RSMO 115.306.1)
  • Must adhere to the district’s Conflicts of Interest policy, including filing of required disclosure reports with the Missouri Ethics Commission.

Appointees to the Board of Trustees should also demonstrate the following characteristics:

  • Clear understanding and willingness to work actively to promote the Mission, Vision, and Values of St. Charles Community College;
  • Understanding of the community and its needs and concerns;
  • Leadership, accountability, and fiduciary responsibility;
  • Special skills, talents, or interests that are beneficial to the institution; and
  • Availability to attend and be regularly involved in Board meetings and other College activates.

Additional Information: RSMO Chapter 115

Content Owner: Office of the President
Revised: 08/2018, 12/2018, 10/2019   

SCC logo

4601 Mid Rivers Mall Drive
Cofttleville, MO 63376

info_desk@stchas.edu
636-922-8000

© 2019 St. Charles Community College.