Light The Tree Holiday celebration & craft show

Event Overview

• St. Charles Community College hosts a two-day holiday craft fair featuring artisans, makers, and small businesses

• This is a "day before and day of" component of the Light the Tree at SCC community event on Saturday

• Focus on unique, handmade, and gift-ready items for holiday shoppers

Event Schedule

• Friday, November 20, 2026 – Setup: 9:00 AM–2:00 PM; Event: 2:00 PM–8:00 PM

• Saturday, November 21, 2026 – Refresh: 3:30 PM–5:00 PM; Event: 5:00 PM–8:00 PM; Breakdown: 8:00 PM–9:30 PM

• Vendors must remain set up until 8:00 PM Saturday

Location

• St. Charles Community College Recreation Center

• Indoor event- Rain or shine! 

Vendor Fees

• $75 before October 1, 2026

• $100 on/after October 1, 2026

• You will have 80 square feet (8x10) including a table and storage space.

• Includes two chairs

• Includes listing in printed vendor guide (register by November 10)

Registration Details

Deadline: November 16, 2026 at 9:00 AM or until full

First-come, first-served assignment

One vendor per space; no sharing allowed

Double spaces require two registrations

Register for under Light the Tree at SCC – Craft Fair Vendor Registration 2026

Vendor Types

• Handmade art and crafts

• Jewelry

• Candles, soaps, bath products

• Seasonal décor and ornaments

• Packaged specialty food items (no immediate consumption)

• Gifts, stocking stuffers, and artisan goods

Vendor Restrictions

• No food-to-eat-now vendors

• No cooking or refrigeration setups

• No unsafe, offensive, or misrepresented products

Booth Information

• 6 ft table or 8 ft defined vendor space

• Displays must remain within assigned area

• Must not block aisles or neighboring booths

• Limited electricity available; designate need on registration; bring extension cords

Setup & Logistics

• Detailed load-in instructions provided prior to event

• Bring carts or dollies

• Overnight setup permitted with limited security. Building will be secured overnight.

Payments, Sales & Taxes

• Vendors handle all sales transactions independently

• Provide own payment methods (cash, card, mobile)

• Responsible for collecting and remitting Missouri sales tax

• Must maintain accurate sales records and comply with tax laws

Permits & Compliance

• Responsible for obtaining business licenses and permits

• Must have a Missouri sales tax ID if applicable

• Food vendors must follow health regulations (packaged only)

Vendor Requirements

• At least one representative age 18+ must staff booth at all times

• Must remain for full event duration

• Responsible for setup, teardown, and cleanliness

• Must maintain professional conduct

Liability & Policies

• Participation at vendor’s own risk

• SCC not responsible for lost, stolen, or damaged items

• Vendors responsible for personal injury or property damage

• Strongly encouraged to carry liability insurance

• Vendor fees non-refundable unless event is canceled by SCC

• Indoor event; no weather-related refunds

Marketing & Promotion

• Vendors may be featured in promotions and social media

• Encouraged to promote participation