Financial Aid Handbook

Today, more than ever, there are a wide variety of financial assistance programs to accommodate every student who wishes to attend a college or university. These programs are available through federal, state and local sources. To help you make the most of these resources, we have provided this handbook.

Here, you will find basic information about each program and regulatory policies. For more details or to apply for programs, contact Enrollment Services at 636-922-8601. We also recommend that you review the college catalog for information on academic programs and college policies and procedures.

Fast Facts About Financial Aid at SCC

  • Failure to attend class does not constitute automatic withdrawal. If you decide not to attend class(es) at SCC, you MUST complete a withdrawal form in the Enrollment Services Department. Failure to do so may result in money owed by the student to the college or to the Department of Education, as well as warning or suspension from financial assistance eligibility.
  • It is your responsibility to submit any changes in name, phone numbers and address to the Enrollment Services Department. Your file must be current in the event we need to contact you throughout the semester.
  • Bookstore credit approvals will be available before the start of classes and may be used in the bookstore through the first week of classes. Bookstore credits, for most financial assistance programs, will be available from the bookstore. If your bookstore credit is not available at the time you purchase your books, contact Enrollment Services.
  • Photo IDs and parking hang-tags will be issued by the Department of Public Safety and will be available in the Cafe-Bookstore during peak registration periods.

Due to circumstances beyond our control, information is subject to change without notice.

Important Notes About Financial Assistance

Free Application for Federal Student Aid (FAFSA)

Electronic Pin

Pell Grant and Student Loans

Federal Work-Study Program

Satisfactory Academic Progress

Financial Assistance Appeals Process

Veteran Education Benefits and Standards

State Funded Programs

A+ Schools Program

Scholarships at SCC

Refund/Repayment Policies (Return of Title IV Funds)

Imporant Notes About Financial Assistance

Federal financial assistance can be received at only one institution per semester.

The application processor must receive all federal financial assistance applications by June 30 for the previous school year. NOTE: Your completed FAFSA application must be received by Enrollment Services by the last day of the term in which you plan to receive financial assistance. Financial assistance will not be awarded if you are no longer attending SCC

The Department of Education randomly selects FAFSA applications for verification. Your Student Aid Report (SAR) will indicate if your application has been selected. Students who are selected for verification will be required to submit an income verification statement and signed copies of their IRS federal tax return transcripts from the previous year. Dependent students are required to submit a signed copy of their parents' IRS federal tax return transcript as well. Additional verification documents could also be required. You are encouraged to use the IRS Data Retrieval tool when completing the FAFSA application.

Financial Aid eligibility will be determined by the number of credit hours a student is enrolled in as of the following dates:

  • Fall Semester: Sept. 15
  • Spring Semester: Feb. 15
  • Summer Semester: June 15

Any credit hours added after these dates will not be considered in your financial aid eligibility. In addition, you must have the correct degree program active prior to these dates. You should run a degree audit via SCC connection to ensure that you are in the correct courses for your active degree program.

Students withdrawing from all courses during a semester may owe money to the Department of Education and/or to SCC for expenses incurred. This process is referred to as "Return of Title IV Funding." The amount of assistance a student earns is determined on a prorated basis. For example, if a student attends classes for 30 percent of the semester, he/she would be eligible to receive only 30 percent of the assistance he/she was originally scheduled to earn. SCC will conduct this calculation and will notify the student in writing of any balances owed to either the Department of Education and/or SCC.

Students who do not have a high school diploma or a recognized equivalent (e.g., HiSET), or do not meet the home school requirements, and who first enroll in a program of study after July 1, 2012, will not be eligible to receive federal financial assistance.

Non-degree/certificate programs, including pre-allied health, will no longer be eligible for the Federal Pell Grant or for Subsidized Federal Direct Loans. Students pursuing a pre-allied health program at SCC will be eligible only for one Federal Direct Student Loan in one 12-month period. After this time, the student loses eligibility for federal financial assistance while pursuing a Pre-Allied Health program at SCC.

Only three hours of physical education courses will count towards the elective requirement for the Associate of Arts degree program. Physical education course credit is not required for any other degree program.


The basis for all federal and most state financial assistance programs is the "Free Application for Federal Student Aid" (FAFSA). Students are strongly encouraged to complete this application several months in advance for the upcoming school year, preferably after they have completed their federal and state income taxes from the previous year. Students are encouraged to utilize the IRS Data Retrieval tool when completing the FAFSA online. This tool is not available until approximately two weeks after filing and paying your federal taxes. Using the IRS Data Retrieval tool significantly reduces the extent of verification for each application.

Deadline dates for Financial Aid are posted in the Enrollment Services Department before the beginning of each academic year. However, if you should apply after the deadline, you may be eligible to receive funding within the school year as a reimbursement.

A new FAFSA application is required for each school year in which a student plans to attend. The application is completed online at Federal Student Aid. Eligibility is based on a pre-determined formula set by the Department of Education.

An FSA ID is required to complete the FAFSA; the FSAID will serve as your signature to the online application.

The FAFSA will ask you to enter up to ten codes for the schools where you want your FAFSA results sent. The SCC school code is 017027. For other school codes, contact those colleges individually.

An e-mail notification from the Department of Education will be sent to you approximately 1 week after submission. This e-mail is to notify you that the Department of Education has received your application. Students who have an EFC that is over 5158 are not eligible to receive a PELL Grant.

Please be advised that the Department of Education randomly selects students for verification.

The SCC Enrollment Services Department will notify you in writing should you be selected. You will then be required to submit additional documentation before your file will be processed for eligibility. Funding will not be awarded to students with an incomplete file.

Students who apply by the Missouri deadline of April 1 may also be eligible for state grant programs as well. Refer to the section on "Access Missouri" on the State-Funded page.

Pell Grants, Student Loans, Supplemental Education Opportunity Grants (SEOG) and Federal Work Study are the various financial assistance programs associated with federal financial assistance and will be outlined on other pages.

How to Request a FSA ID Electronically

  1. Log on to
  2. Create Username and Password.
  3. Select "Continue."
  4. Enter the requested information.
  5. Submit and keep FSA ID Information for your records. 
  6. Dependents will need Parents to Create an FSA ID in addition to their own.

This site also let you manage your FSA ID with the following options:

  • Check your FSA ID status
  • Access your FSA ID email
  • Change your FSA ID
  • Update your personal information
  • Disable your FSA ID
  • Retrieve your FSA ID
  • Activate your FSA ID

Select the appropriate option and follow the step-by-step instructions.

Pell Grants and Student Loans

Pell Grants

Pell Grants do not have to be repaid and are awarded only to undergraduate students who have not earned a bachelor's or professional degree. This award is based on financial need as determined by your SAR (Student Aid Report).

The amount you may be awarded will depend on the EFC (Expected Family Contribution) number that is listed on your SAR and by the number of hours in which you will be enrolled each semester. Award amounts vary from year to year. An offer letter notification will be emailed to your SCC email indicating you to review your award amounts on your FA Checklist.  

Census dates are the dates that financial aid eligibility is confirmed.  A snapshot of your course schedule, active degree program and attendance/participation on the census date will determine your financial aid disbursement.  Pell grant award amounts are prorated based on enrollment status.    

Census dates are determined:

  • MAIN term= End of 4th week of the term (Friday)
  • Mini-term= 14 days after 1st day of the term (15th day)

Important Note: If you are in at least one MAIN term course, the MAIN term census date will be used to determine your FA eligibility.  In other words, aid will not be re-calculated at a later date within the term even if you add a mini-term course.

Any credit hours added after these dates will not be considered in your financial aid eligibility. In order to be eligible for Year-Round Pell, a student must have used 100% of their eligibility during the academic year. A student must also maintain at least half-time enrollment in financial aid eligible courses to qualify for the additional grant.

Pell Grant proceeds are available approximately five weeks after the start date of each semester, with the exception of funding for late start courses. If your file is not complete until after the fourth week of class, you can expect your proceeds to take an additional two to three weeks to process.

Proceeds will be available via your selected refund preference with BankMobile Disbursements, a technology solution, powered by BMTX, Inc. . For more information visit this link:

Student Loans

Student loans require repayment at a future date. In most cases, loans do not have to be repaid until six months after graduation. If you decide to discontinue your education before graduating, you will be required to start payments towards your student loan six months from your last date of halftime enrollment. Failure to repay your loan will result in future consequences such as garnishment of wages, withholding of state and federal income tax refunds and difficulties obtaining any future loans from any creditor. When a student borrows money through the Federal Direct Student Loan Program, information is provided by the college to the National Student Loan Data System (NSLDS) and its authorized users such as guaranty agencies, lenders and educational institutions.

To obtain a student loan, you must complete a FAFSA. Then visit our Student Loan page for instructions and the loan packet.

The amount of funds you are eligible to receive will depend on the number of completed hours, dependency status, how much you have already borrowed and financial need. Students may not receive financial assistance above their determined cost of attendance.

A subsidized student loan is awarded on the basis of financial need as determined by your EFC (Expected Family Contribution) number found on your SAR. You will not be charged any interest before you begin repayment or during authorized periods of deferment. The federal government "subsidizes" the interest during these periods. Interest will begin accruing once your loan enters repayment.

An unsubsidized student loan is not awarded on the basis of need. You will be charged interest from the time the loan is disbursed until it is paid in full. If you allow the interest to accumulate, it will be capitalized - that is, the interest will be added to the principal amount of your loan and additional interest will be based upon the higher amount.

There is a 1% origination fee charged to each loan you request. The funds available for your educational use will be the loan amount requested minus the origination fee. When you enter repayment, the total loan amount you will repay will include this origination fee.

You may receive a subsidized loan and an unsubsidized loan for the same enrollment period depending on whether you are an independent student or dependent student, your cost of attendance and your current grade level. See chart below:

Listed below are the maximum annual loan amounts. Enrollment Services will determine the amount you're eligible to receive. It is recommended that you borrow only what is necessary.

Completed Credit Hours Dependent Independent
0-29 credit hours $5,500/year $9,500/year
30-96 credit hours $6,500/year $10,500/year

First year students may only receive up to $3,500 max in a subsidized loan. Second year students may only receive $4,500 max in a subsidized loan.

Listed below are aggregate loan limits (the maximum you can borrow as a undergraduate student).

Dependent Independent
$31,000 $57,500


All students receiving a student loan must be enrolled, attending and participating in a minimum of six credit hours per semester. Funds will not be disbursed if a student should show enrollment status at less than six hours at the time of disbursement. Students enrolled in late-start classes will receive funding later in the semester.

Census dates are the dates that financial aid eligibility is confirmed.  A snapshot of your course schedule, active degree program and attendance/participation on the census date will determine your financial aid disbursement.  Pell grant award amounts are prorated based on enrollment status.    

Census dates are determined:

  • MAIN term= End of 4th week of the term (Friday)
  • Mini-term= 14 days after 1st day of the term (15th day)

Any credit hours added after these dates will not be considered in your financial aid eligibility.

Loans will be prorated for students enrolled in their last semester prior to graduation based on number of credit hours enrolled for that term.

Loan Proration Chart
Credit Hours Enrolled In Dependent 6500 Independent 10500
6 $1,625 $2,625
7 $1,895 $3,062
8 $2,166 $3,500
9 $2,437 $3,937
10 $2,708 $4,375
11 $2,979 $4,812
12 $3,250 $5,250

Funds over and above tuition, fees and book charges will be sent to your selected refund preference with BankMobile Disbursements.  Students must be enrolled in, attending and participating in at least six credit hours on the date funds are disbursed.

NOTE: Funds will not be disbursed until valid attendance verification is submitted to the Enrollment Services Department.

Students who have a complete file before the posted deadline for a semester and are eligible to receive either a Pell Grant and/or student loan will be eligible to have their class schedule secured without having to prepay tuition and fees. In addition, bookstore credits will be available to you prior to the start of that term so that you may obtain your textbooks. The college will then deduct your tuition, fees and book charges upon receipt of funding from the Department of Education. Excess financial assistance funds are typically available during the fifth week of class.

The following criteria will be verified prior to issuing proceeds to the student:

  • Current enrollment status
  • Previous cumulative GPA
  • Completion ratio
  • Attendance/participation dates and satisfactory academic progress status.
Minimum GPA Standards
Cumulative Credit Hours Attempted Cumulative Grade Point Average
1-15 1.5
16-30 1.8
31 or more 2.0

*Includes grades of A, B, C, D and F. Grades of I, P, R and W are not counted in cumulative GPA.

A minimum of 67% of courses attempted must be completed successfully.

Refer to the page on "Satisfactory Academic Progress" for more information.

Federal Work-Study Program

Students who have completed a FAFSA may be eligible for the Federal Work-Study Program (FWSP). The FWSP is a need-based program that allows students to work 12-15 hours per week while school is in session and 20 hours per week when not in session. Most employment is on campus and pays $7.40 per hour. FWSP students are exempt from FICA taxes.

Students interested in applying for the FWSP should obtain an interest form from the Enrollment Services Department. Applications remain on file for one semester in the office for review by interested college departments. Upon hire, students will need to complete tax forms (including a W-4) with the Human Resources Department.

The total work-study award a student is eligible to receive will be calculated by the Enrollment Services Department based on the information reported on the Student Aid Report (SAR) and other funds awarded for a given semester.

FWSP students are required to complete a time sheet each day they work. Time sheets must be signed by the supervisor and submitted to the Enrollment Services Department by the scheduled deadline for each pay period. Payroll is available every other Friday through direct deposit to a bank account of the student's choice.

Work-study students are expected to report for their scheduled shifts. You must contact your supervisor should you be unable to attend work or need to adjust your schedule. FWSP students should be working during their scheduled hours. You will be sent home should there be no work assignments available for you when you report to your job at your scheduled time. FWSP students may take an unpaid lunch break or other unpaid breaks as scheduled by their supervisor.

Satisfactory Academic Progress (SAP) standards must be maintained by FWSP students to continue employment. Please refer to Satisfactory Academic Progress page.

FWSP students do not qualify for Family and Medical Leave.

Satisfactory Academic Progress

All students receiving any form of financial assistance are expected to make satisfactory academic progress (SAP). All first-time financial assistance applicants must have their previous grades from SCC and their cumulative completion rate from ALL previous course work evaluated prior to disbursement of any type of federal financial assistance.

All financial assistance awards are pending until this process has been completed. If you have not met the minimum standards for grades or completion rate or complete at least three credit hours each term, you will be placed on warning or suspension even if you have not received assistance in the past.

You should select courses that will fulfill your educational goals. These courses must follow published degree requirements. Students will be evaluated at the end of the fall, spring and summer semesters in order to determine eligibility of assistance for the next term. Please be aware that some programs may have a higher GPA requirement for renewal.

To maintain Satisfactory Academic Progress (SAP), students must meet the minimum requirements noted below. The first column below shows the number of cumulative credit hours attempted and the second column shows the minimum cumulative GPA required based on those credit hours. For example, if you have attempted 18 credit hours, you are required to have a minimum cumulative GPA of 1.8.

Cumulative Credit
Hours Attempted**
Cumulative GPA
1-15 1.5
16-30 1.8
31 or more 2.0

** Completion (with a passing grade) of at least 67% of cumulative credit hours attempted. To calculate completion ratio, divide the total number of hours completed by the total number of hours attempted. For example: you have completed 35 hours and you actually attempted 45 hours, then 35 divided by 45 = 77%. Grades of A, B, C, D, and F are included in the cumulative GPA (Grades of I, P, R and W are not counted in cumulative GPA, but do count toward attempted hours).

A student can receive financial assistance for a previously passed course only once as long as the student is again receiving credit for the course. If a student previously passed a course and subsequently failed the same course, then any additional attempt of that course cannot be included in the student's enrollment status for financial aid purposes. If a student fails a course, they may repeat the course and receive financial aid for the course until a passing grade is achieved.

In addition to these standards, there may be additional requirements for enrollment in certain programs, such as eligibility for the Title IV programs and/or for VA education benefits. Students who fail to meet the GPA or completion rate standards will be placed on SAP warning for one semester. Students are eligible to receive federal financial aid funds while on SAP warning. Failure to meet the GPA or completion rate standards after being placed on SAP warning will result in financial aid suspension. Students who fail to complete three credit hours each term are automatically placed on financial aid suspension.

A student's financial aid will be suspended for any of the following reasons:

  • Failure to meet the minimum required cumulative GPA during the semester(s) following notification of warning.
  • Failure to complete 67% of the cumulative credit hours attempted. To calculate completion ratio, divide the total number of hours completed by the total number of hours attempted. For example: if you have completed 35 hours and you actually attempted 45 hours: 35 divided by 45 = 77%. (This includes grades of A, B, C, D, I, W, F, P and R).
  • Complete withdrawal from SCC during any semester, whether or not aid was received.
  • Failure to complete a minimum of three credit hours during a given semester with a passing grade (A, B, C, D).
  • Receiving failing or incomplete grades for all courses in a given semester or a combination of F, I, W, or R grades in a given semester.
  • Completion of the maximum number of credit hours allowed at the community college level.
  • Prior degree from an accredited institution.

Financial Aid eligibility ends after attempting 150% of the credit hours required for your degree/certificate program.

For example: an SCC student enrolled in an associate of arts degree program is entitled to receive financial assistance for a maximum number of 96 attempted credit hours. Total attempted hours include any hours transferred from other colleges, hours previously attempted at SCC (whether or not financial assistance was received), withdrawals, and repeated coursework.

You may change academic programs, but program changes do not automatically extend the maximum number of credit hours for which you will be paid.

The maximum number of credit hours for a certificate program that would be eligible for financial assistance is based on the number of credit hours required for completion of those individual programs. For example: for a certificate program that requires 36 credit hours, you will be allowed no more than 54 attempted credit hours for financial aid eligibility.

Students who have previously earned an associate's degree or bachelor's degree are considered to have met the attempted maximum credit hour limit.

These rules apply for every semester of attendance regardless of whether student aid was received.

Student records will be reviewed at the end of each fall, spring and summer semester. If you fail to meet the standards for financial assistance eligibility, you may continue to enroll at your own expense.

If at any time SAP measurements indicate that it is mathematically impossible for a student to graduate within the maximum time-frame described above, that student will no longer be eligible for financial aid from the moment such a calculation is determined. 

Students who are placed on financial assistance suspension due to extenuating circumstances may appeal their suspension through the Enrollment Services Appeals Committee. Appeals will be reviewed on a case-by-case basis.

Students whose financial assistance has been reinstated as a result of an appeal will be granted the status of "Probation." Progress will then be monitored on a term basis rather than a cumulative basis.

Students will be required to meet with a Financial Assistance Counselor to develop an academic plan. They will then be allowed to enroll in only those courses that are required by an established academic plan. Students will also be required to maintain a term grade point average of at least 2.0 and a term completion rate of 100% for each future term of enrollment. The Appeals Committee may also enforce restrictions or other requirements.

A student who fails to meet the term requirements after being reinstated will be placed on a "Dismissal" status.  A dismissal status results in a student being ineligible for any future financial assistance until their cumulative grade point average is a minimum 2.00 and their cumulative completion ratio is 67%. Additional appeals will not be considered. Students may continue to attend at their own expense.

Financial Assistance Appeals Process

Appeal requests must be submitted to the Enrollment Services Department by noon on the second Wednesday of the month. Applications received after the second Wednesday will be reviewed at the next month's meeting (no exceptions). Exceptions to the college's SAP policies are not made lightly and will generally be considered only for extenuating circumstances. Decisions are based on an individual's extenuating circumstances, the documentation provided and the student's academic history.

An incomplete application will not be reviewed by the Appeals Committee.

Appeals Process

  1. Complete a Financial Assistance Satisfactory Academic Progress appeal form.
  2. Submit a typed one-page letter explaining why you are currently not meeting SAP standards and what has changed that will enable you to be successful in the future. Include relevant dates, names and relationships when possible.
  3. Submit a degree audit report printed from your SCC Connection account.
  4. Submit supporting documentation of your extenuating circumstances that have contributed to your inability to maintain SAP. Listed below are examples of valid mitigating circumstances and documentation that will be accepted for validation:
    • Death of an immediate family member. Immediate family members include spouses, parents/step-parents, mother or father-in-Law, siblings/step-siblings, sister or brother-in-law, children/step-children, or a dependent living in the household of the student (provide documentation that the dependent was living in the household). Attach a photocopy of the death certificate and include the name and your relationship of the deceased.
    • Medical illness or injury to student or an immediate family member (see above for list of immediate family members) that was documented and required extended recovery time. Pregnancy is not an acceptable reason. However a pregnancy with complications documented by a physician is acceptable.
    • Significant trauma in student's life that impaired the student's emotional and/or physical health. This includes unexpected economic hardships.
    • Involuntary change of employment that caused the student to withdraw (if you received failing grade(s) indicate in your statement why you did not withdraw).
    • Military deployment.
    • Was unprepared for college at the time (Lack of transportation is not an acceptable reason).
    • Prior degree. (Separate application)

The Appeals Committee meets the third Wednesday of every month. One additional meeting time will be scheduled in January, May and August to coincide with the payment due dates for the next semester. You will be notified by mail of the committee's decision.

Should you wish to contest the original decision of the committee, you may do so in person at the next appeals meeting. To schedule an appearance, call 636-922-8601 no later than noon on the Wednesday preceding the meeting.

Students on financial assistance suspension, whose appeals have not been read and/or approved by the payment deadline for a given semester, are required to pay for their tuition and fees (by the payment deadline) in order to secure the classes in which they have enrolled.

Appeals must be received no later than three weeks after the start of the semester in which you are enrolled. Appeals received after three weeks will take effect the following semester.

Veteran Education Benefits and Standards

Students who have served in the military, are dependents of a disabled or deceased veteran, or who are currently on active duty, may qualify to use education benefits through the Department of Veteran Affairs (VA).

To activate benefits, you must submit a VA Form 22-1990 (Application for VA Benefits) to the VA.

You can submit the application online at; click "Apply for Benefits" You can also print the form from the above site and mail it to the VA regional office that processes your claim. For Missouri, this address is: VA Regional Office, P.O. Box 66830, St. Louis, MO 63166-6830.

A third option is to call 1-888-GIBILL-1 (1-888-442-4551) and request the form. Students who are dependents of a disabled or deceased veteran will request a VA Form 22-5490.

After completing your application to activate benefits, you will receive a "Certificate of Eligibility" letter from the VA. At this time, contact and arrange to meet with the VA School Certifying Official. The VA School Certifying Official will submit your enrollment certification (VA Form 22-1999) after you have registered for courses and submitted a certification request Eform in your student portal ("Certify My VA Benefit"). You must submit this Eform for each semester you wish to use VA education benefits.

Your benefits are determined by the number of credit hours you are enrolled in and the enrollment period. For maximum benefits, you must enroll in 12 hours for the entire term (fall and spring). Adding or dropping a class, enrolling in a class that does not apply to your degree program or enrolling in classes with various beginning and ending dates such as Intersession classes, eight-week block classes and certain summer classes may affect the monthly dollar amount of educational benefits.

Full-time 12 or more hours
Three-fourths time 9-11 hours
Half-time 6-8 hours
Less than half-time 1-5 hours

Veterans' Standards of Progress

The Veterans Administration may refuse to pay educational benefits to a veteran who fails to make satisfactory progress toward a specified educational goal. The Veterans Administration will be notified if the veteran:

  • Fails to declare an educational goal (major) within the first semester. The veteran must become a regular student in a specific program.
  • Fails to have previous college transcripts evaluated and applied toward the current program.
  • Fails to convert an "I" grade to a letter grade before the midterm of the following semester.
  • Accumulates more than 12 hours of "F" grades.
  • Is placed on academic probation or suspension
  • Earns a punitive grade

Important Notes Regarding Veteran Standards

The VA will not pay for repeat courses for which a passing grade (A, B, C, D) has already been received unless the program being followed requires a specific passing grade. The VA will not pay for courses that do not earn credit and/or are not computed into the GPA and/or are not necessary for progress toward the specified educational goal.

To change your degree program you must contact the VA School Certifying Official so that a review can be made of your file and also to report this change to the Veterans Administration.

Any changes to your course schedule must be reported immediately to the VA School Certifying Official, so that the VA can be made aware of the change in your enrollment. Failure to do this may result in overpayment from the VA, and they may require repayment from you. You may also be required to repay all benefits for the course or courses you dropped unless you can validate that the change was due to mitigating circumstances.

Each month the veteran is required to verify his/her attendance if they receive Ch. 30, Ch. 1606, or Ch. 1607, VRAP benefits. Payment will not be issued until the VA receives your verification. We encourage you to complete your verification by using the VA's Internet verification program at or call 1-877-823-2378. When the system confirms that you are certified, your verification is complete.

When a veteran is transferring from another school, previous college transcripts must be forwarded to SCC, evaluated, and applied toward the current program being pursued.

Students who have other military tuition assistance programs in addition to their VA benefits are required to contact their commanding officer. In these situations, an invoice for billing must be given to the VA School Certifying Official.

Chapter 31 - Vocational Rehabilitation for Veterans

Some veterans are approved for education benefits program known as Chapter 31.

This program provides benefits to those veterans who have been determined to have a disability and need additional assistance. These veterans will meet with a VA Vocational Rehabilitation caseworker for program approval. If accepted into Chapter 31, VA form 28-1905 is required to be submitted to the VA School Certifying Official. This will allow for the approval of the veterans courses to be secured in the system until payment has been made. The issuance of a credit for books and supplies and certification by the college's VA School Certifying Official will also require this approval process.

Missouri Returning Heroes Act

This law provides that institutions of higher education that receive any state funds shall limit the tuition charged to combat veterans to $50 per credit hour, as eligibility is determined, for any program leading to an undergraduate certificate or an associate or baccalaureate degree. A combat veteran is any person who served in armed combat after Sept. 11, 2001, who was a Missouri resident when first entering the military, and who was discharged from military service under honorable conditions. More information on the Act can be found on the MDHE website

To apply, please submit the Eform in your portal MO Returning Heroes with an attached DD214 member 4 copy. Paper forms are available in Enrollment Services in the Administrative Building. Your documentation will be reviewed to determine if you meet the criteria to be considered for reduced tuition. The Enrollment Services Department will determine the amount, if any, that your tuition will be reduced. Students who qualify for 100% VA tuition funding are not eligible for the reduction at SCC.

State-Funded Programs

MDHE State Programs

The following are programs supported by the Missouri Department of Higher Education. Descriptions and requirements of each program can be found at the MDHE website. Click the individual program link to be redirected to the MDHE website.

State Agency Scholarships/Programs

  • Missouri National Guard Association Scholarship Program
    Missouri National Guard Association
    2302 Militia Drive
    Jefferson City, MO 65101
    800-972-1164 or 573-526-9632
  • Missouri Professional and Practical Nursing Student Loan Program
    Missouri Department of Health - Bureau of Primary Care
    PO Box 570
    Jefferson City, MO 65102
    800-891-7415 or 573-751-6219
  • Primary Care Resource Initiative for Missouri (PRIMO) Loan Program
    Missouri Department of Health - Bureau of Primary Care
    PO Box 570
    Jefferson City, MO 65102
    800-891-7415 or 573-751-6219
  • Federal Job Training Partnership Act Tuition Assistance Program
    Missouri Department of Economic Development
    Division of Job Development and Training
    PO Box 1087
    Jefferson City, MO 65102
  • Vocational Rehabilitation Tuition Assistance for Students with Physical and/or Mental Disabilities
    Missouri Department of Elementary and Secondary Education
    Division of Vocational Rehabilitation
    2401 East McCarty Street
    Jefferson City, MO 65101
    St. Charles Number - 636-940-3300
  • Federal Job Training Partnership Act Farmworker Assistance Program
    Rural Missouri, Inc.
    1014 Northeast Drive
    Jefferson City, MO 65109
    800-234-4971 or 573-635-0136

The programs listed on this page are administered by federal and state agencies. Availability of these programs and information contained on this page is subject to change according to the policies set by the agencies that administer them.

Workforce Investment Act (WIA)

WIA provides help to workers who have been permanently laid off because of a business closure, cutback, or other similar circumstances. The program funds educational retraining and other supportive services.

To determine eligibility, contact your local Missouri Career Center and meet with a counselor.

Once you have been approved for WIA benefits, your career counselor will assist you with the necessary paperwork required for funding. You should then meet with an academic advisor and with a financial aid counselor for further guidance.

Vocational Rehabilitation

This program provides assistance to students with a physical and/or mental disability.

Students are required to meet with their vocational rehabilitation counselor to determine their eligibility for benefits. Students residing in St. Charles County may call 636-940-3300 for information. If you are unsure as to which Vocational Rehabilitation office to call, contact the main office in Jefferson City at 573-751-3251.

After a student has been approved for benefits, authorizations for payment will be issued and mailed to the college. This will allow the college to bill for those expenses allowed and to secure the student's classes until payment has been made. Textbook credits will be given prior to the start of a new semester, if approval for books and/or supplies is granted.

Vocational Rehabilitation students must complete a FAFSA for each school year they plan to attend. If eligible to receive a Pell Grant, these funds will be utilized prior to Vocational Rehabilitation funds.

Students who have a physical disability and need additional assistance while on campus should contact the Accessibility Services Office at 636-922-8247.

A+ Schools

The A+ Schools program is a school-improvement initiative established by the Outstanding Schools Act of 1993. The State Board of Education approves high schools for A+ once they have met the program requirements. Students who graduate from a designated A+ School may qualify for state-paid assistance to attend any public community college or technical school in the state.

A+ students can receive benefits up to four years from the date of their high school graduation or up to completion of the required credits to complete a degree or completion of 105% of the credit hours required for their degree program, whichever occurs first.

Application deadlines are established each term to allow sufficient time for processing of A+ files in order to ensure A+ funding for each student.

A+ students are required to complete a Free Application for Federal Student Aid (FAFSA) each school year. This should be done soon after you and your parents have filed taxes from the previous calendar year. Your parent's taxes are not necessary if you are declared an independent student as defined by the U.S. Department of Education. You will not be processed for A+ funding until we have received the results of your FAFSA. Files selected for verification by the Department of Education must be completed prior to A+ processing. New students to SCC must submit an official certified A+ transcript.

To avoid pre-payment of tuition and fees your FAFSA results must be received in the SCC Enrollment Services Department, along with any additional required documentation if selected for verification by the scheduled deadline. Students new to SCC must also have an official A+ certified transcript on file by this deadline. The deadline for the fall semester is July 1 and the deadline for the spring semester is Dec. 1.

Should you not meet the scheduled A+ application deadlines set for each term, you will be required to pay your tuition and fees by the payment due date in order to secure your class schedule. You will then have additional time to complete your file and still be processed for A+ funding as a reimbursement once SCC receives funding from the state of Missouri.

The final deadline to complete your A+ file for the fall semester is Sept. 15, and the deadline for the spring semester is Feb. 15. Class schedules must be approved by an advisor and finalized by these deadlines as well. Any additions or changes made to your class schedule after the Sept. 15 and Feb. 15 deadlines will not be funded by A+.

Incoming transfer students must provide official transcripts from each institution previously attended by these same deadlines. Each transcript will be evaluated to award credit at SCC for previously completed courses. These credits will be calculated toward the 105% of the required hours for their program of study. Also, the SCC school code (017027) must be added to your FAFSA application by the previously mentioned deadlines.

State program regulations require that any eligible federal and/or state awards that fund tuition must be applied to a student's account prior to utilizing A+ funding. In the event a student is eligible for any federal and/or state awards and a balance remains on the account after applying those awards, we will then bill the A+ program for the remaining amount owed.

Eligibility Requirements to Maintain A+ Benefits

  • A+ students must meet with an academic advisor every semester to have their class schedules approved in order to ensure A+ funding. Unapproved registrations will be at the expense of the student.
  • A+ benefits cover the cost of tuition and fees for only those courses required for your degree program at SCC, including any developmental courses you may be required to complete. The program does not cover the cost of telecourse fees, private music lesson fees, nursing or art supplies, or insurance. Students are responsible for any charges not covered by the A+ program.
  • A+ students are required to be enrolled full-time (12 or more credit hours).
  • A minimum cumulative grade point average of 2.50 must be achieved at the end of each term.

Students must also be meeting the SCC financial aid Satisfactory Academic Progress standards.

  • A+ students must be enrolled full-time within the first two weeks of each new term.
  • Courses dropped after the first two weeks of a semester will be submitted for A+ eligible funding. Any credit hours dropped or for which an "incomplete" grade was received in a term and the associated tuition charges will be deducted from the current semester's A+ eligibility determination. It is the student's responsibility to pay any charges due to non-completion of courses from the previous term.
  • A+ benefits cannot be used during the summer, or any other semester, if the student is not degree seeking at SCC, with the exception of A+ students attending the summer term immediately following high school graduation.
  • SCC will allow A+ students to be concurrently enrolled at another institution if this is the student's last semester prior to completing their associate's degree. Coursework must be required for the student's degree program and not offered by SCC for that term. Exceptions to this policy may be considered on an individual basis with prior approval from the A+ coordinator.

Students who fail to meet A+ eligibility requirements will no longer be processed by the Enrollment Services Department for A+ funding. It is your responsibility to notify the A+ coordinator for reinstatement after you have again met the minimum requirements.

Benefits/requirements of the A+ program are subject to change at any time. All changes are made by the Missouri Department of Higher Education.

Scholarships at SCC

There are a wide variety of sources for scholarship information. To help you in your search, SCC has a scholarship website, which primarily lists scholarships offered through SCC funding or gift donations made to the college. Information is also available pertaining to Internet references and transfer scholarship information to other Missouri colleges and universities.

SCC Board of Trustees Scholarships and Foundation Scholarships are the two primary awards exclusive to SCC students. A brief summary of these scholarship programs is given below.

Board of Trustees Scholarship Program

The Board of Trustees Scholarship Program is designed to attract students to SCC who have demonstrated a high level of academic ability, have other special talents or are a military family member.

All Board of Trustees scholarships cover the cost of in-district tuition and standard fees. Special fees, such as allied health, technology, private music lessons, malpractice insurance for nursing, OTA and Health Information, RN certification course and clinicals, LPN assessment testing, nursing assessment testing, scuba course and telecourse fees, are not included. Any additional tuition (for example, if a student lives out of the district) must be paid by the recipient.

Board of Trustees scholarship awards apply only to those courses that are part of your degree program within a 72-credit-hour limit. In addition to the 72 credit hours, the Trustee Scholarships will apply to any developmental courses you may be required to complete. Courses transferred from other institutions that apply to your degree program will be considered in the 72-credit-hour limit.

Deadlines for all Trustee Scholarships are March 1, June 1 and Nov. 1. Awards can be renewed for up to three additional semesters (excluding summers) providing the recipient maintains a 2.5 cumulative GPA and completes at least 6 credit hours.

SCC Foundation Scholarships

The St. Charles Community College Foundation is the official fund raising and private gift-receiving agency for the college. Chartered as a non-profit corporation for educational purposes, the Foundation solicits and receives tax-deductible gifts and manages these gifts and bequests for the benefit of the college.

The SCC Foundation Board of Directors is composed of concerned community leaders from businesses, professions, and service agencies and institutions. Directors take an active role in fund raising and they dedicate a portion of those funds for scholarship opportunities to St. Charles Community College students.

The deadline established for all Foundation Scholarships is March 1. Award amounts vary but will not exceed the cost of tuition, standard fees and books. Funds are applied directly to the student's account. Some of the Foundation Scholarships are renewable for one additional semester, providing the renewal criteria are met.

To obtain additional information or to apply for either the Board of Trustee Scholarship and/or the Foundation Scholarships, you may contact the Enrollment Services Department at 636-922-8601 or stop by the office to obtain an application. Applications are also available online

Refund/Repayment Policies (Return of Title IV Funds)

SCC has instituted a refund policy (Return of Title IV Funds) for all Title IV grant and loan recipients who withdraw from or fail all classes during an enrollment period for which they have been charged. This refund policy complies with current federal government regulations.

According to the policy, the amount of financial assistance money you have earned up to the point of withdrawal is determined by a pro-rated formula.

For example, if you attended classes for 30 percent of the enrollment period, you earned 30 percent of the assistance you were originally scheduled to receive. Once you have completed more than 60 percent of the enrollment period, you have earned all of your financial aid funds.

If you received excess money after tuition, fees and book charges are paid, SCC must return to the U.S. Department of Education a portion of the excess equal to the lesser of

  • The college's institutional charges multiplied by the unearned percentage of the funds, OR
  • The entire amount of the excess funds.

If the college is not required to return the entire amount of excess funds, the student must return the remaining amount of the funds. Any loan funds that you must return must be repaid in accordance with the promissory note (the binding legal document that you signed when you received your loan). You must make scheduled payments to the holder of the loan over a period of time.

If you are responsible for returning grant funds, you do not have to return the full amount. The law provides that you are not required to return more than 50 percent of the grant assistance received in any one semester. You are required to make arrangements with the college or with the U.S. Department of Education to return any grant over-payments.

The last date of attendance submitted by faculty will be used to calculate aid earned for students who withdraw from all of their course work in a given semester.

The last date of attendance submitted by faculty will be used to calculate aid earned for students who fail all of their course work in a given semester.

Any funds a student is required to return will be deducted from the account they submitted when enrolling in the Nelnet Deferred Plan. Enrollment in this plan is required of financial assistance recipients prior to the payment due date. Enrollment in Nelnet Deferred will secure a student's class schedule for a particular term.

SCC Board of Directors Policy on Tuition, Fees and Refunds

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