Administrative Specialist

Work on Campus

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Job Openings

Administrative Specialist

Type: Staff

Requisition No: 17-103

Active Since: September 6, 2017

Starting Compensation: $12.96 to $16.20 per hour, commensurate with experience

Hours: Monday through Friday (32 hours per week)

Percentage FTE: 80%

Department: Human Resources

Location: SCC


The St. Charles Community College Human Resources office is seeking a full-time (32 hours per week) Administrative Specialist who will collaborate with and assist the Chief Diversity Officer/Title IX Coordinator and Deputy Title IX Coordinator/VP for Human Resources with various projects and assignments that include a wide range of administrative work and report writing.   

Other duties: 

  • Handles the administrative functions, scheduling, and recordkeeping of various programs and activities on campus related to Title IX and Diversity and Inclusion (Diversity and Inclusion Council, Title IX Advisory Group, Safe Zone, Healthy Relationships, Sexual Assault and Stalking Awareness, etc.).
  • Provides administrative support with regard to student, faculty and staff outreach.
  • Maintains electronic and hard copy records for student, faculty and staff issues and concerns.
  • As appropriate, makes referrals to on campus and off campus resources, persons/agencies, and reaches out and follows up with students, faculty and staff regarding discrimination, harassment, sexual harassment and sexual violence reports under the direction of the CDO/TIX Coordinator and Deputy TIX Coordinator.
  • Confers with faculty, staff, and administration, and outside agencies/institutions, as needed.
  • Completes special projects as requested, such as, research involving protocols and best practices and community resources.
  • Creates, as needed, and maintains related webpages.
  • Inputs data utilizing Colleague, Maxient, Excel, and Word software.
  • Arranges meetings and conference registrations.
  • Performs detailed composition in preparing investigation reports and program handouts.
  • Applies sensitivity and utmost discretion in direct work with students, faculty and staff impacted by sexual violence, relationship violence, discrimination, harassment and stalking.
  • Performs a wide array of administrative project work for CDO/Title IX Coordinator and VPHR.


Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months or more related experience and/or training; or equivalent combination of education and experience. Requires highly-developed skills in communicating with empathy and working with the highest level of confidential records.  Requires good understanding of database software in order to work with Colleague and Maxient.  Requires intermediate level Word, Excel, and PowerPoint and advanced composition and proofreading skills.

Application for Employment

Applications for Employment* (PDF) may be completed, saved and emailed to Applications are also available in the Human Resources Department and may be mailed, faxed or hand delivered to the following address.

Human Resources Department
St. Charles Community College
Administration Building – Room 1242
4601 Mid Rivers Mall Drive
Cottleville, MO 63376
Phone: 636-922-8421 Fax: 636-922-8293

* PDF must be saved to your computer before filling out any fields or all data will be lost. Adobe Reader is required.

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General Information

While we thank all applicants for their interest, only those under consideration will be contacted for a follow-up interview.

A position is posted for a minimum of five days after which applicant screening and selection begins. Positions are removed from posting once filled. These postings reflect general job duties and minimum qualifications rather than comprehensive descriptions of positions. Any unsolicited resume, related document or application that does not indicate application for a specific vacant position will not be accepted, acknowledged, retained or considered.

Equal Opportunity Employer

The College is committed to non-discrimination and equal opportunity regarding the treatment of students, faculty and staff. The College adheres to a strict non-discrimination policy in student admission, educational programs, activities and employment regardless of race, color, sex, sexual orientation, religion, creed, national origin, ancestry, age, veteran status, disability or genetic information. The College is an Equal Opportunity Employer.

Complaint Procedures

The college maintains a complaint procedure for the purpose of investigating and providing prompt and equitable remedy.

Student inquiries concerning the complaint procedure or discrimination concerns may be made to the vice president for academic and student affairs, 636-922-8356, Room SSB 2110 or as an alternative, to the dean of student success, 636-922-8238, Room SSB 1104.

Employee and applicant inquiries concerning complaint procedures or discrimination concerns may be made to the vice president for human resources, 636-922-8300, Room ADM 1242. Reports may also be made to any administrative officer of the college.


St. Charles Community College participates in eVerify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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4601 Mid Rivers Mall Drive
Cofttleville, MO 63376

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