The regular meeting of the Board of Trustees was called to order at 5:30 p.m. by Board president Robertson with all members present except Mack and Lohmar; Lohmar arrived after the call to order. Also present were College president Ron Chesbrough; Cabinet members Chris Breitmeyer, Donna Davis, Heather McDorman, Kasey McKee, Bill Strecker, and Todd Galbierz; and staff member Julie Parcel.
Audience members who introduced themselves were staff members Ryan Buenemann, Michael Dunkus, Susie Rubemeyer, and Chris Romer; faculty member Darren Osburn; student Tiffany Ramirez; and Office of the State Auditor representatives Chris Vetter and Steven Ré.
On a motion by Pundmann and a second by Proost, minutes of the January 27, 2014, regular Board meeting were accepted with an amendment to the second paragraph under “Other.” The last sentence will be omitted, since Board members did not receive a copy of the State Auditor’s report in advance of the February 17, 2014, meeting.
On a motion by Pundmann and a second by Ehlmann, the agenda was approved.
Ehlmann presented the Treasurer’s Report. Cash in bank $4,920,213; total investments $21,500,000; tuition and fees received to date $16,073,023; local taxes received to date $14,528,248; state appropriations received to date $4,965,181. On a motion by Proost and a second by Pundmann, the Treasurer’s Report was accepted.
On a motion by Proost and a second by Pundmann, the Board approved payment of bills from the Operating Fund in the amount of $4,337,033.
Tiffany Ramirez, Student Senate president, reported the following:
Darren Osburn, Faculty Association president, reported the following:
Dr. Chesbrough presented highlights and provided printed copies of the February 2014 President’s Report. An electronic version of the president’s report can be found online at: http://www.stchas.edu/about-scc/presidents_message/.
On a motion by Lohmar and a second by Ehlmann, the Board voted to adjourn into Closed Session as allowed by RSMo 610.021.3 and 610.021.17 to discuss the following:
(3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.
(17) Confidential or privileged communications between a public governmental body and its auditor, including all auditor work product.
A roll call vote was taken and the following “AYE” votes were cast: Ehlmann, Lohmar, Pundmann, Robertson, and Proost. The Board adjourned into Closed Session.
After discussion in these areas, on a motion by Lohmar and a second by Ehlmann, the Board voted to reconvene into Open Session. A roll call vote was taken and the following “AYE” votes were cast: Ehlmann, Lohmar, Pundmann, Robertson, and Proost. The Board reconvened into Open Session.
Lawn Care Services Contract – On a motion by Pundmann and a second by Lohmar, the Board awarded a contract for lawn care services to The Greenwood Group, LLC of New Melle, MO in an estimated annual amount of $78,000.00. This contract is for a period of two years with the option to renew for a third and fourth year. Funding Source: Current Operating – Grounds
Canvas Learning Management System – On a motion by Ehlmann and a second by Lohmar, the Board approved a contract with Instructure, Inc., Salt Lake City, UT for a three year agreement in the amount of $392,108.00 for replacement of the current Learning Management System (LMS). Funding Source: Technology Fund
Contract for Copy and Fine Papers and Related Supplies – On a motion by Ehlmann and a second by Lohmar, the Board awarded contracts to Xpedx, Fenton, MO and Office Depot, Naperville, IL for the purchase of copy and fine paper and related supplies for a period of one year, with the option to renew for up to four additional one-year terms. The total estimated amount of the contract is $53,800.00 with no guaranteed amount going to any one vendor. Funding Source: Current Operating – Copy Center
Adobe Software Agreements – On a motion by Ehlmann and a second by Pundmann, the Board approved renewal of the College’s current Adobe Cumulative Licensing Program Agreement in an estimated contract amount of $7,000.00 with Adobe Software, San Jose, CA for a period of two years with the option to renew; and awarded a contract based on the Adobe Education Enterprise Agreement in an estimated annual amount of $51,000.00 to Adobe Software, San Jose, CA for a period of one year with the option to renew, with En Pointe Technologies, St. Louis MO to be used as the Authorized National and Regional Educational Reseller. Funding Source: Current Operating, Enhancement Grant, Other Funds
On a motion by Pundmann and a second by Ehlmann, the following personnel recommendations were approved:
No other items were discussed.
Pundmann requested a status update on the Mid Rivers Mall Drive property sale. A contract is still under negotiation.
The next regular meeting of the Board of Trustees is scheduled on Monday, March 17, 2014, at 5:30 p.m. in the Board Room (SSB 2102).
On a motion by Lohmar and a second by Ehlmann, the meeting adjourned at 6:30 p.m.