The regular meeting of the Board of Trustees was called to order at 6:30 p.m. by Board president Mack with members Ehlmann, Pundmann, Robertson, and Cilek present. Also present were College president Ron Chesbrough; Cabinet members Chris Breitmeyer, Donna Davis, Todd Galbierz, Heather McDorman, and Bill Strecker; and staff member Julie Parcel.
Audience members who introduced themselves were staff members Ryan Buenemann, Susie Rubemeyer, Chris Romer, and Bob Ronkoski; Faculty Association president and faculty member William Griffin; Student Senate president Tiffany Ramirez; and County Public Advocate Arnie C. Dienoff.
Board president Mack led the Board and audience in the Pledge of Allegiance.
On a motion by Ehlmann and a second by Robertson, minutes of the October 20, 2014, regular Board meeting were accepted as presented.
On a motion by Pundmann and a second by Cilek, the agenda was approved.
Treasurer Ehlmann presented the Treasurer’s Report. Cash in bank $4,202,163; total investments $17,000,000; tuition and fees received to date $13,937,279; local taxes received to date $326,379; state appropriations received to date $3,224,403. On a motion by Pundmann and a second by Robertson, the Treasurer’s Report was accepted.
On a motion by Robertson and a second by Pundmann, the Board approved payment of bills from the Operating Fund in the amount of $3,734,786.
Student Senate president Tiffany Ramirez reported the following:
Faculty Association president William Griffin distributed copies of the 2014 Mid Rivers Review. Due to time restrictions for this meeting, he will present a more extensive report in January.
Dr. Chesbrough presented highlights from his monthly report, which can be found at http://www.stchas.edu/about-scc/presidents_message/.
Board president Mack called for public comments. Arnie “AC” Dienoff comments included the following:
Dr. Chesbrough and Todd Galbierz reviewed with the Board the planned used of proceeds from the sale of College property on Mid Rivers Mall Drive to First Community Credit Union. Total proceeds, net of title company fee is $2,727,550. Planned use is $1,600,000 for general fund relief from debt service transfers (to be set aside and paid over the next five years); $600,000 to add to previously accumulated Auxiliary Services funds for early payoff of Bookstore bonds; and $527,550 for long-range planning initiatives and capital projects. Specific projects have not been identified.
The Board reviewed a Board Policies and Procedures Manual revision, and action will be requested at the next regular meeting. Highlights of the proposed policy are as follows:
The new policy specifies weekday hours in which campus buildings are open, with the exception of inclement weather, emergency closings, and College holidays. In addition, the policy states that buildings are open on weekends for approved College classes, events, and activities. Pr-306.1.1 instructs employees to call the Department of Public Safety for access to buildings outside the open hours.
On a motion by Cilek and a second by Robertson, the Board approved an update to the Board Policies and Procedures Manual as presented at the last regular meeting. Highlights of the update are as follows:
Timelines for 5-week and 10-week courses have been added for students to be administratively withdrawn from courses due to lack of attendance. This policy was approved for a more thorough revision at the September 22, 2014, meeting; the two additional timelines were added to provide additional direction.
The Board took action of the following bids:
On a motion by Pundmann and a second by Ehlmann, the Board took official action on a bid discussed at the October 20, 2014, meeting and approved via email after information was gathered regarding the insurance industry rating for the company, per request from Trustee Pundmann. A contract has been awarded to Reliance Standard Life Insurance Co, St. Louis, MO, for a period of three years in an estimated annual amount of $19,258.02 for Group, Voluntary Life, and Accidental Death and Dismemberment (AD&D) insurance plans for eligible college employees and their eligible dependents. Funding Source: Current Operating – Employee Benefits
On a motion by Cilek and a second by Pundmann, the Board approved an award to Dell Marketing, Round Rock, TX in the amount of $200,907.28 for the purchase of one hundred thirty two (132) Dell microcomputers and thirteen (13) laptops for instructional purposes, student labs, and computer support staff. Funding Sources: Enhancement Grant – 75% of Computer Science Equipment $89,509.20; 2014/15 College Plan – 25% grant match of Computer Science Equipment $29,836.40; Enhancement Grant – 75% of Nursing Program Equipment $21,391.39; 2014/15 College Plan – 25% grant match of Nursing Program Equipment $7,130.46; 2014/15 Technology Fee Fund $37,528.75; 2014/15 Science Technology & Math/Science/Health Current Operating $10,745.28; 2014/15 Network Operations Current Operating $4,765.80.
On a motion by Ehlmann and a second by Robertson, a contract was awarded to the Lawrence Group, St. Louis, MO for services related to a campus master plan and services related to designing and programming a One-Stop Shop in a total amount of $85,000.00. Funding Source: College Reserves
On a motion by Cilek and a second by Robertson, the Board approved the continuation of insurance coverage with the Missouri United School Insurance Council (MUSIC) program for 2015, including cyber/network security and umbrella coverage, for a total cost of $523,103. Funding Source: Operating Budget
On a motion by Robertson and a second by Ehlmann, the Board awarded a contract for legal services to Tueth, Keeney, Cooper, Mohan & Jackstadt, PC for a period of two (2) years with the option to renew upon mutual agreement. Professional services, such as attorneys, are not subject to standard bidding procedures. Funding Source: Current Operating Budget
On a motion by Robertson and a second by Cilek, the Board voted to adjourn into Closed Session as allowed by RSMo 610.021.3 for the purpose of discussing hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.
A roll call vote was taken and the following “AYE” votes were cast: Ehlmann, Pundmann, Mack, Cilek, and Robertson. The Board adjourned into Closed Session.
On a motion by Pundmann and a second by Cilek, the Board voted to reconvene into Open Session. A roll-call vote was taken and the following “AYE” votes were cast: Ehlmann, Pundmann, Mack, Cilek, and Robertson. The Board reconvened into Open Session.
On a motion by Ehlmann and a second by Pundmann, the following personnel recommendations were approved:
No other items were discussed.
The next regular meeting of the Board of Trustees is scheduled on Monday, January 26, 2015, at 5:30 p.m. in the Board Room (Daniel J. Conoyer Social Sciences Building - Room 2102)
On a motion by Cilek and a second by Ehlmann, the meeting adjourned at 7:20 p.m.