Time Sheets

All non-exempt employees must complete a time sheet for each pay period.        

On a daily basis, non-exempt employees must accurately key their in time, out time, unpaid lunch break, and paid break(s) on the time sheet. When a non-exempt employee is required to travel on College business, the supervisor must consult a staff member in the Payroll Department regarding time sheet completion.

If an employee discovers a time sheet error after it has been submitted, the supervisor and the Payroll Department must be notified immediately in order to correct the error.

Employees must not complete any portion of a co-worker's time sheet.

Tampering with or falsification of time sheets in any form is forbidden.

Shift Differential

Employees must be approved to work the scheduled hours to which this differential will apply and the total hours subject to a shift differential will be noted on the time sheet by the supervisor.

Employees who are not regularly scheduled to work hours that fall into this category will receive the shift differential if requested to work a shift that qualifies under the policy guidelines and are approved to work this shift by the supervisor.

Shift differentials will not apply to hours paid (but not actually worked) for time such as emergency closing of the College campus, vacation, personal days, holidays, sick days or similar non-working hours.

Compensatory Time

The College does not have a Compensatory Time Off program. Employees may, with prior supervisor approval, work an adjusted schedule within the same work week. For example, a non-exempt employee who normally works five 8 hour days (40 hours) may work three 8 hour days (24 hours), one 9 hour day (9 hours), and one 7 hour day (7 hours) within the same work week and not incur overtime because hours worked do not exceed 40 hours for the week.

Overtime Pay

Overtime is paid at a rate of one and one-half (1½) times an employee’s regular rate or in special circumstances, overtime is paid at a rate of one and one-half (1½) times an employee’s blended rate.

Blended rates are determined by multiplying the employee’s regular rate by the hours worked and multiplying the employee’s additional rate by the hours worked at that rate, adding the dollars together and dividing by the total number of hours worked.

Overtime is paid on hours worked over 40 in a week that covers Sunday through Saturday. Hours worked do not include hours away from work due to job-related injury, vacation time, sick time, personal time, bereavement time, jury duty, holiday or any other paid time away from work or any unpaid time.

Supervisors must approve overtime in advance.

Meals and Breaks

Employees may take one (1) fifteen minute paid break for each four (4) hours worked, as approved and scheduled by the supervisor. Employees working more than 6 hours will be given an unpaid meal period.

The time of meal periods scheduled varies among departments, depending on the needs of each department. Employees who are scheduled to work eight (8) hours and who take two breaks will schedule one-half (.50) hour unpaid lunch. For the employee who is scheduled to work eight (8) hours, an allowable alternative schedule is to combine the paid break(s) with the unpaid lunch. Non-exempt employees must not perform any work during their unpaid meal period.

Meals and breaks may not be taken at the beginning of or at the end of the workday except for special circumstances with supervisory approval.

Non-exempt employees normally scheduled to work less than ten (10) hours per shift, will receive a meal allowance of eight (8) dollars when working in excess of ten (10) hours in one day at the request of the College. This provision does not apply when the College furnishes meals. Meal allowance forms are available in the Cashier’s Office.

Policy