Reopening Plans For Fall

Guidelines for Employees Guidelines for Students Co-Curricular Activities Addendum

Reopening – Guidelines for Employees

FACULTY AND STAFF

  1. If a faculty or staff member becomes ill, or they suspect they have had contact with an infected person, they should stay home, self-isolate, and contact the COVID-19 Information Hotline of St. Charles County.
  2. If a faculty of staff member has symptoms of COVID-19, they should:
    • Not report to work. They are instructed to absences and COVID-19 situation to their supervisor in accordance with their department’s call-in procedures. The supervisor will report it to the Director of Human Resources.
    • Provide to their supervisor their county health department proof of clearance before returning to work. The supervisor will forward the document to the Director of Human Resources.
  3. There are two types of leave that will serve faculty and staff impacted by COVID-19.
    • Emergency Paid Sick Leave provides up to 80 hours paid leave for full-time employees, prorated for part-time employees based on average hours. Daily and weekly pay maximums apply. Detail and application forms are available on the Faculty-Staff portal.
    • Extended Family and Medical Leave is available for those who have been employed at the college at least 30 days. The employee is eligible for two-thirds of regular rate of pay, up to a maximum of $200 per day, for 10 weeks following the 2 weeks noted in the Emergency Paid Sick Leave (above).
  4. Require employees to participate in all case investigations and contact tracing needs of state, local, and college health officials.
  5. Consider telework, distance learning, stagger return of on-campus community and work schedules, where feasible, until “outbreak management” is achieved.
  6. Faculty and staff who have concerns specific to their individual circumstances, such as a health condition that places them at high risk, should consult with the Human Resources Department.

TRAVEL

  1. Travel should be minimized.
    • Restrict travel for professional development through Dec. 31, 2020, and will be revisited for subsequent academic terms depending on the current outbreak status.
    • Anyone coming to campus from international locations should self-quarantine for 14 days as per current CDC guidelines before coming to campus.
    • Continue to base personal travel restrictions on the CDC Travel Alert Level 3 and applicable state and local travel advisories.
  2. Travel guidelines and restrictions for visitors:
    • Consider alternatives before extending invitations to visit campus.
      • Limit to only most critical visitors.
      • Implement an approval process.
      • Implement pre-conditions for campus visits including self-screening, self-temperature checks.
      • Provide a mask if necessary
  3. Structure the academic calendar, where possible, to minimize travel associated with breaks.

Reopening – Guidelines for Students

STUDENTS IN SPECIALIZED PROGRAMS

  1. Health Sciences Students
    • Continue to follow guidelines established by the health sciences dean which are aligned with their respective professional organizations for students.
    • Students will not work with known COVID-19 patients.
  2. Labs and Other Technical/Hands-On Class Students
    • Continue to follow guidelines established by the academic dean which are aligned with their respective professional organizations for students.
  3. Art, Music and Theatre Students
    • Abide by recommended risk mitigation strategies, including maintaining physical distancing and attempt to increase distance between people when there may be singing, yelling, heavy breathing, playing an instrument, etc. Further guidance on specific activities will be forthcoming.
    • Consider outdoor activities and continued virtual instruction, where possible.
    • Consider routine daily screening of faculty, staff, and students involved in rehearsals and performances.

Co-Curricular Activities

Athletics: Decisions regarding fall practices and competition for intercollegiate athletics have not yet been made.

As all athletes are students, so college guidelines should be applied universally.

Because athletics presents challenges with social distancing and minimization of groups, particularly with contact sports, special considerations should be made to protect the student-athletes, coaches, and athletic trainers.

Consider requiring routine symptom screening on a daily basis of all coaches, athletic trainers, and student-athletes. SCC’s virtual screening and monitoring tools could be used to do this (see Monitoring, Testing and Case Tracking).

Decisions about holding particular athletic activities (organized and informal) and events and under what conditions need to be made on a case-by-case basis. These must take into consideration the degree to which the risk can be mitigated by physical distancing, hygiene and must be in accordance with federal, state and local guidelines. Further guidance will be forthcoming.

The Fitness Center will be closed for the foreseeable future. It will reopen at a future date with the guidance of health officials.

Students employed in roles deemed to be essential and with a higher risk of exposure to COVID-19, employee/volunteer (e.g. nursing home) should follow guidance of respective professional organization.

Reopening – Addendum

Physical Distancing

  1. Maintain at least six feet between people/workstations. Place plexiglass or other barriers in workspaces where people must face each other or are unable to be six feet apart.
  2. Consider placing barriers at high-visited areas such as reception desks and check-in points.
  3. Marketing and Facilities will work together to provide updated signage at entrances indicating public health measures and recommendations to be followed.
  4. Large events significantly increase the risk of transmission of COVID-19. Decisions about whether to permit large gatherings need to be evaluated with respect to the importance to the college’s mission, the extent to which physical distancing is possible, the risk to vulnerable individuals, and federal, state and local guidelines.
  5. Outdoor events reduce the risks of viral transmission compared to indoor events.

Hazard Assessment

A COVID-19 Hazard Assessment modeled after OSHA Standards was completed for every employment position at the college. Safety measures were taken that align with best practices, but in many cases, exceed best practices.

Personal Hygiene and Prevention Measures

These recommendations will require additional measures on the part of all SCC community members, as well as additional measures on the part of SCC facilities and others.

  1. The Communications Pandemic Subcommittee will promote education and awareness including the posting of current signs and symptoms of COVID-19 and what to do if symptomatic.
  2. Cloth face coverings are to be worn in public spaces and in face-to-face meetings, while on campus.3,4
  3. Provide face coverings to faculty, staff, and students (who are unable to provide their own). Include instruction regarding washing cloth masks.
  4. Require hand hygiene and respiratory etiquette (i.e., no hand shaking, cough in elbow, etc.).
  5. Instruct all students, faculty, and staff to stay home if sick or if requested by the health department to quarantine.
  6. All students, faculty, and staff must be prepared to isolate or quarantine when necessary. Everyone must be prepared to participate in any case investigation and contact tracing with state, local, or college health officials.
  7. All students, faculty, and staff must self-monitor health for symptoms of COVID-19 and use SCC’s screening protocol.
  8. All faculty and staff must notify Human Resources when sick with COVID-19 and report to their local public health department accordance with state and local contact tracing protocol.
  9. All students must report to their local public health department in accordance with state and local contact tracing protocol.
  10. The college recommends an annual influenza vaccine for all members of the college community.

Public Hygiene

Public hygiene measures are inexpensive and effective and should be enacted.

  1. Increase regular cleaning and disinfecting of public spaces.
  2. Increase regular cleaning and disinfecting of touch surfaces (lobbies, classrooms, hallways, dining, sporting/gym areas).
  3. Provide hand sanitizing stations at major entrances to buildings, in high-traffic areas and in classrooms.
  4. Remove high-touch items such as magazines, common pens, etc.
  5. Identify frequently touched areas (doors, cabinets, etc.) and investigate options to implement no/reduced touch options such as door removal, foot-operated door pulls/pedals, or sensor-triggered doors.

Monitoring and Case Tracking

The ability to accurately identify college faculty, staff and students infected with SARS-CoV-2 and isolate them along with tracing their close contacts is critical for limiting the number of COVID-19 cases and safe campus reopening. Faculty and staff must report a positive COVID-19 exposure or status to the Director of Human Resources. Students will report their COVID-19 exposure or status to the Office Coordinator in the Student Life Office.

Thermal Monitoring and Surveillance

  1. Faculty, staff and student temperatures will be monitored when entering a college building.
  2. Remote body temperature monitoring is not currently recommended given the variety of college course locations and other complications.

Isolation and Quarantine

After testing for COVID-19, the need for quarantine will be established upon investigation by the St. Charles County Department of Public Health. The COVID-19 positive individual will remain in isolation in accordance with CDC guidance.

  1. If the test results are negative, per CDC guidelines, the individual and close contacts, housemates/roommates continue to monitor symptoms and be tested if symptoms arise. If symptoms arise in any of the people, they should seek care through the St. Charles County Health Department or healthcare provider of their choice. Normal activities may be resumed as long as test results are negative.
  2. Discontinuation of quarantine will be based on release by the St. Charles County Department of Public Health. If a person is tested and is negative BUT is a contact to a positive case, that person will still have to complete their 14-day quarantine regardless of a negative result.

Contact Tracing

SCC is responsible for contact tracing and will work with the St. Charles County Health Department.

If symptom checking indicates further attention is needed, individuals will be referred to the St. Charles County Health Department or a healthcare provider of their choice.

Vaccinations and Therapeutics

  1. Recommend and offer an annual influenza vaccine for all faculty, staff and students. Owners of Campus Lake Apartments may require the meningococcal B vaccination for all residents who meet the age range for the immunization.
  2. Begin planning for procedure for offering COVID-19 vaccination, if it becomes available.

Mental Health

During the pandemic, mental health services will be more important than ever.

META tele-mental health has provided a path for mental health providers to continue providing services to students during the pandemic. In-person visits should be limited to those clients who would most benefit from such interactions.

This is a critical time to provide virtual training and resources to faculty, staff and students on how to identify those in distress and how to effectively intervene and refer appropriately.

Employee Assistance Program (EAP) program benefits were expanded for all faculty and staff through Dec. 31.

Additional Considerations Deemed Important

It is important that all individuals on campus understand their responsibility for their personal health as well as other members of the campus community and the risks associated with participating in various types of campus activities. This will necessitate a robust education and communication process.

  1. Education and Training
    • Self-monitoring symptoms protocol
    • Known risk factors – personal and situational
    • Self-monitoring if COVID-19 positive
    • PPE, including masks
    • Physical distancing requirements and facility flows – Campus Lake Apartments, classrooms, laboratories, cafeteria
    • Personal hygiene protocol
    • Post travel (domestic and international) protocol
    • Quarantine and isolation procedures
  2. Communications
    • The restart plan and guidelines
    • Education and training materials and expectations

Community Engagement

Collaborate with local health departments, local communities, and businesses by sharing ideas and plans to ensure the college community is continuing to practice healthy and safe behaviors off campus. The College will continue to collaborate with local health departments, local communities, and businesses by sharing ideas and plans to ensure the college community is continuing to practice healthy and safe behaviors on and off campus. To cite a few, the College has worked consulted or collaborated with the CDC, WHO, OSHA, the Missouri Department of Health and Senior Services, the St. Charles County Health Department, and Community Strong St. Charles County.

Campus Lake Apartments

  1. Campus Lake Apartments is owned and operated by a third-party developer and it houses SCC students.
  2. The owners of Campus Lake Apartments will follow St. Charles County Department of Public Health guidance on quarantine and isolation protocols. A Campus Lake Apartments representative will notify the College when a student resident tests positive for COVID-19.

Vulnerable Populations

  1. Certain populations are more vulnerable for severe COVID-19 infections and may need special considerations to reduce their risk of exposure. “Based on currently available information and clinical expertise, older adults and people of any age who have serious underlying medical conditions might be at a higher risk for severe illness from COVID-19.”1 CDC identifies “older adult” to be 65 years of age or greater.
  2. Faculty and staff who have concerns specific to their individual circumstances, such as a health condition that places them at high risk, should consult with the Human Resources Department.

Food Service

  1. Provide pick-up, drop-off, delivery, and single meal service only.
  2. Restrict self-service of food and/or beverages (buffets, salad bars, drink stations, condiment stations, etc.) and avoid using or sharing items such as condiments and food.
  3. Clean and disinfect frequently touched surfaces (for example, door handles, workstations, cash registers) as needed and shared objects (for example, payment terminals, tables, countertops/bars, receipt trays, condiment holders) between use.
  4. Space in-person dining areas to allow for social distancing and prioritize outdoor dining areas, where feasible.
  5. Limit number of indoor diners in accordance with state and local capacity guidelines and limit tables to six or fewer guests.
  6. Ensure that ventilation systems operate properly and increase circulation of outdoor air as much as possible by opening windows and doors, using fans, other methods.
  7. All lines need to accommodate and be marked for physical distancing.
  8. Extend food service hours throughout the day to reduce crowding at mealtimes.
  9. Eliminate reusable kitchen items and replace with single use options.
  10. Assign vulnerable workers to duties that minimize their contact with customers and other employees.
  11. Enforce frequent handwashing, physical distancing, and the use of cloth face coverings for employees.
  12. Rotate and stagger shifts to reduce the number of employees in the workplace at the same time.
  13. Offer staff sick leave and add COVID-19 as reportable for food service employees.
  14. Use touchless payment options as much as possible and encourage preorder and prepayment options.
  15. Place physical barriers, such as sneeze guards and partitions, at cash registers, or other food pickup areas where maintaining physical distance of 6 feet is difficult.
  16. Conduct daily health checks of employees prior to arrival to campus.
  17. Post signage on how to stop the spread of COVID-19 and promote everyday protection measures.
  18. Align with and implement St. Charles County Public Health Department and Serv-Safe regulations and guidelines.

Classes: Instruction and Learning Environments

  1. Organize classes to minimize risk.
    • Implementation of a hybrid mode of face-to-face and online instruction will likely be necessary for the foreseeable future.

      Minimize class sizes to achieve physical distancing of at least six feet.

    • Adjust schedules to avoid traffic.

      Cloth masks should be worn on campus and in classes.

      Implement close monitoring and tracking of in-person attendance to facilitate contact tracing in the event of an exposure.

FACILITIES

  1. Post and promote hygiene prevention strategies.
    • Provide hand sanitizer upon entry to all buildings.
    • Increase visibility (signage) and availability of handwashing facilities and hand hygiene products.
    • Provide face covering and social distancing reminders.Place appropriate signage at entrances and within buildings indicating pathways and positions for standing, waiting, etc., where applicable.
  2. Investigate options to implement no/reduce touch options such as door removal, foot-operated door pulls/pedals, or sensor-triggered doors.
  3. Outbreak management measures in facilities include:
    • Utilize crowd sourced cleaning and disinfection in public areas by providing wipes and signage in common areas to increase frequency of cleaning.
    • Allocate space within buildings through layout and design to allow for physical distancing where possible.
    • Post educational signage.
    • Prohibit non-essential vendors and deliveries.
    • Conduct activities outdoors when possible (classrooms, dining, events, etc.).
    • Provide physical barriers, i.e. plexiglass, at high-traffic point-of-sale, service, reception or other locations where frequent face-to-face interaction must occur.
    • Increase environmental cleaning and disinfection, as needed.
    • Increase visibility (signage) and availability of handwashing facilities.
    • Ensure handwashing facilities are fully stocked and operational.
    • Empty trash more frequently, as needed.
    • All touch points should be sanitized more frequently.
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