Health and Disability Regulations - Medical Withdrawal

Voluntary

Registration and Tuition Refund Appeal Process

The registration and tuition refund appeal process is available to students who feel they warrant an exception to the college’s withdrawal/refund policies. Exceptions to the college’s established policies are not made lightly and will generally be considered only for extenuating circumstances.

Examples of extenuating circumstances include: medical issues, death of a family member or physician's orders restricting school attendance. The committee decides each case on its own merit.

To file an appeal: Complete the appeal form and include a written statement explaining in detail the circumstance leading to the appeal and include supporting documentation (doctor's orders, death certificates, etc.). Submit the entire appeal packet to the Enrollment Services Department (ADM 1113).

The committee meets the third Wednesday of each month. Materials are confidential and only shared with committee members. Completed appeal packets received by noon on the Thursday prior to the meeting will be included in the following week’s meeting. Appeals submitted after this time will be reviewed at the following meeting.

The submission of an appeal does not guarantee approval. Students are notified in writing of the committee’s decision within seven working days of the appeal meeting.

If your appeal is denied, you may appeal the decision in person at the next appeals meeting by calling 636-922-8235.

Involuntary Medical Withdrawal

The dean of students (or designee) may initiate involuntary medical withdrawal from the college, of any student, for behavior that poses a significant risk of substantial harm to the health or safety of such student or others. The dean of students will meet with the student, who will be given the opportunity to present information regarding the incident(s). If appropriate, the withdrawal determination will be made by the dean of students and the vice-president for academic and student affairs (or designee) taking into consideration the nature and severity of the potential harm, the imminence of the potential harm, the likelihood that the potential harm will occur, the duration of the risk, the ability to mitigate the risk, and the impact on others in the campus community. This determination will be an individualized assessment of the ability of the student to function safely at the college, based on all documentation received. The college may require the student to undergo a medical evaluation by a licensed mental health professional of the college’s choosing and at the college’s cost. Students must sign a waiver for the mental health evaluator to provide detailed information to the SCC contracted mental health counselor and dean of students.

If the medical evaluation and other documentation supports involuntary medical withdrawal, the student will receive notification via certified mail from the dean of students (or designees) stating the reasons for its determination. The student will also be informed of conditions that must be met for re-enrollment. Students may challenge the involuntary medical withdrawal by submitting a written appeal to the vice-president for academic and student affairs (or designee).  The written appeal should include supporting documentation from a licensed medical or mental health professional.

Contact With SCC While on Involuntary Medical Withdrawal

SCC expects students on a medical withdrawal to refrain from participating in any activities or utilizing any facilities on the SCC campus during the duration of their medical withdrawal. In addition, a student on a medical withdrawal must respond to outreach by the dean of students if requested to do so. Failure to comply with these requirements may jeopardize or delay a student’s re-enrollment from the medical withdrawal.

Re-Enrollment Process

A student who has undergone involuntary medical withdrawal must engage the re-enrollment process from an involuntary medical withdrawal as stated in this policy. The college may require the student to undergo a medical evaluation by a licensed mental health professional of the college’s choosing. The student must sign a waiver allowing the mental health evaluator to provide detailed information to the SCC contracted mental health counselor and dean of students. A medical withdrawal is not necessarily considered a disciplinary action.

Students must complete all parts of the following re-enrollment procedures:

  • All documentation is due to the dean of students (or designee) before the student can re-enroll.  If a mental health evaluation is required, it needs to occur with sufficient amount of time (generally eight to 12 weeks prior to the start of the semester) for the assessment to be completed and reports to be forwarded for consideration by SCC. If the duration of the absence has been longer than five years, the student must re-apply to the college.  Additional documentation includes:
    • Submission of a letter to the dean of students (or designee) requesting re-enrollment. The letter should review the circumstances that led to the involuntary medical withdrawal, describe in detail any activities pursued while out of school, explain why the student now feels able to resume studies successfully and outline a plan for continued support.
    • Submission of a letter and pertinent medical documentation to the dean of students (or designee) from the physician or therapist with whom the student has been working. The letter should outline the treatment given; progress made, and provide support for return to full-time or part-time study at SCC. The letter should also address the continued care plan recommended for the student’s return.  If applicable, the student will be asked by the dean of students (or designee) to meet with an outside mental health counselor, as selected by the college, for an evaluation. The evaluation will be scheduled by the mental health counselor generally eight to 12 weeks prior to the start of the semester.  The student must sign a waiver allowing the mental health evaluator to provide detailed information to the SCC contracted mental health counselor and dean of students.
    • Completion of a re-enrollment interview with the dean of students (or designee), if requested.
    • If re-enrollment is granted, the student is also expected to meet with the dean of students (or designee) throughout the semester, if requested.
  • Students on an involuntary medical withdrawal are not eligible to return from their leave for a summer session without permission of the dean of students (or designee).  
  • All financial obligations to the college must be cleared before re-enrollment. Contact Financial Services to discuss payment options for any outstanding debt to SCC and contact Enrollment Services to discuss financial aid options. 

Re-Enrollment Confirmation

Approval for re-enrollment from an involuntary medical withdrawal will be communicated in a certified letter from the dean of students (or designee) to the student’s home address.  It is the student’s responsibility to keep the college updated with current contact information. Approval notification will outline any ongoing conditions that must be met for continued re-enrollment as well as any necessary directives.

Students are expected to submit a letter to the dean of students agreeing to comply with conditions set forth and directly contact the dean of students to confirm the student’s letter has been received. Failure to complete this process may nullify the approval for re-enrollment.