Student Conduct

Table of Contents

General Information

Introduction to Catalog and Handbook Resources

Students are responsible for keeping themselves informed on the policies that govern educational studies at St. Charles Community College. In this handbook you will find answers to your questions about earning credits, course loads, graduation, academic progress and other concerns. Feel free to seek advice and assistance from counselors, administrators and other staff as you familiarize yourself with SCC policies. You can find out where to direct any further questions by checking the information directory on the website at stchas.edu.

The SCC Catalog is online at stchas.edu/academics/college-catalog/.

Student Handbook (PDF)

Students are responsible for all information contained in the SCC Catalog and Student Handbook.

Welcome Letter

Dear Student:

Congratulations upon your decision to further your education by attending St. Charles Community College. All of us who work at the college wish you every success in your studies.

You have made a good choice. The college has a talented and caring faculty and staff, dedicated to your success and to excellence in teaching and learning. Our career-technical graduates are well prepared for employment and our transfer graduates are ready for a successful transition into a baccalaureate program.

This handbook provides important information you should know while you are a student here. Please use this handbook as a supplement to our general catalog and credit class schedules.

Enjoy your learning experiences while at SCC, and we hope you will find your studies to be an opportunity for personal growth, discovery and achievement.

Sincerely,

Ronald Chesbrough, Ph.D.
President

Accreditation Information

St. Charles Community College is accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools

230 South LaSalle Street, Suite 7-500
Chicago, IL 60604-1411
800-621-7440; Fax: 312-263-7462

ncahlc.org
stchas.edu/about-scc/administration/board-policies/401-Accreditation

The Student Handbook is published by the Division of Academic and Student Affairs of:

St. Charles Community College
4601 Mid Rivers Mall Drive
Cottleville, MO 63376-2865

stchas.edu/about-scc/news/publications

Questions regarding its content should be directed to the vice-president for academic and student affairs.

Non-Discrimination and Equal Opportunity

The College is committed to non-discrimination and equal opportunity regarding the treatment of students, faculty and staff. The College adheres to a strict non-discrimination policy in student admission, educational programs, activities, and employment regardless of race, color, sex, sexual orientation, religion, creed, national origin, ancestry, age, veteran status, disability, or genetic information. The College is an Equal Opportunity Employer.

The College maintains a complaint procedure for the purpose of investigating and providing prompt and equitable remedy.

Student inquiries concerning the complaint procedure or discrimination concerns may be made to the Title IX coordinator, 636-922-8654, ADM 1242.

Students/faculty should contact Paige George (636-922-8247, or Missouri Relay 1-800-735-2966), disability support services manager, regarding Section 504 of the Rehabilitation Act; or Sylvia Edgar (636-922-8654), Title IX coordinator, regarding Title IX. Contact them by mail at:

4601 Mid Rivers Mall Drive
Cottleville, MO 63376-2865
636-922-8000
stchas.edu

Procedure for resolving complaints of discrimination:
stchas.edu/about-scc/administration/board-policies/412-Non-Discrimination-and-Equal-Opportunity

Directions to SCC

Located at 4601 Mid Rivers Mall Drive.
636-922-8000

From Interstate 70

  • Drive south on Mid Rivers Mall Drive for approximately 3 miles. The campus is located on the right side of the street.
  • Turn right onto Cottleville Parkway.
  • Turn right at the first or second light to enter the campus.

From Highway 94 South

  • Turn left onto Mid Rivers Mall Drive and drive approximately 2 miles. The college is located on the left side of the street.
  • Turn left onto Cottleville Parkway.
  • Turn right at the first or second light to enter the campus.

From Interstate 270/Page Avenue Extension

  • Turn onto MO-364 West (Page Avenue). Continue on MO-364 West, which becomes MO-94 West.
  • Turn right onto Mid Rivers Mall Drive and drive approximately 2 miles. The college is located on the left side of the street.
  • Turn left onto Cottleville Parkway.
  • Turn right at the first or second light to enter the campus.

SCC District and Service Area

The St. Charles Community College District is one of 12 public community college districts in Missouri serving a total of more than 86,000 transfer and career students statewide.

The St. Charles Community College District covers all of St. Charles County except for a portion in the southwest corner that is in the Washington School District. The SCC district comprises five county high school districts: Fort Zumwalt, Francis Howell, Orchard Farm, St. Charles and Wentzville.

The college district covers approximately 525 square miles and includes the following urban and rural municipalities: Cottleville, Dardenne Prairie, Defiance, Flint Hill, Foristell, Harvester, Kampville, Lake St. Louis, New Melle, O’Fallon, Orchard Farm, Portage Des Sioux, St. Charles, St. Paul, St. Peters, Weldon Spring, Wentzville and West Alton.

Residents of other Missouri counties can attend the college at the “out-of-district” tuition rate.

In addition to serving the local college district, St. Charles Community College has a broader service area that includes four other counties: Callaway, Lincoln, Montgomery and Pike. Although residents of these areas pay “out-of-district” tuition rates, they benefit from many services offered by the college.

Administration Building (ADM) Student Center (SC) Learning Resource Center (LRC) Donald D. Shook Fine Arts Building (FAB) John M. McGuire Humanities Building (HUM) Technology Building (TECH) Daniel J. Conoyer Social Sciences Building (SSB) College Center (CC) Campus Services Building (CS) Café/Bookstore (CB) Visual Arts Building (VAB) Child Development Center (CDC)

Return to top


Admissions

Any person seeking regular admission to SCC must meet one of the following requirements:

  • Receive a high school diploma.
  • Receive the GED or HiSET certificate.
  • Reach the age of 18 and demonstrate the ability to benefit through the student assessment process.

The following persons also may be admitted with special student status as defined below:

  • High school students 16 years of age or older who have completed "dual enrollment" requirements. Dual enrollment is a special program whereby high school students may enroll in up to 6 hours a semester of college courses with the permission of high school and college officials and parents. For more information on the dual enrollment program, contact your high school guidance office or the SCC Enrollment Services Department.
  • Young adults 16 years of age or older who can verify that they have severed all connections with their high school district and demonstrate the ability to benefit through the student assessment process.
  • Students under 16 years of age who are enrolled in a gifted or accelerated learning program may be eligible to take college courses. Contact the Academic Advising Department at 636-922-8241 for more information.

A new application is required under the following situations:

  • A person applies for admission, but does not attend for the first calendar year after submitting the application.
  • A person who attends SCC for at least one semester, but then does not attend for 5 consecutive years.
  • Any person who graduates from SCC with a Certificate or Degree.

Admission to the college does not guarantee entrance into a particular course or program of study. The college reserves the right to establish selective admissions procedures and to give preference to residents of the St. Charles Community College District. Prospective career/technical students must see a counselor before they declare a major in the program.

The college may restrict or deny admission to any applicant whose record of behavior indicates that his or her admission may create a threat or potential danger to the college community.

See Board Policy 402-Admissions.

Appeal Process for Dual-Enrolled Students

If you apply to SCC as a dual-enrolled student and want to take developmental courses (courses below 100 level), physical education courses or would like to take more than 6 credit hours, you must write a letter of appeal explaining your situation to the dean of academic advising and transfer services. Letters of support from your principal or high school counselor will be necessary. Any other exception that is unique to your situation must also be addressed in this manner.

Transfer Policies for Transferring Credits Into SCC

Students transferring from other colleges or universities are eligible for admission to SCC with advanced standing. Credits for courses in which passing grades have been earned may be accepted in transfer at the registrar’s discretion. Students who want to transfer credits to SCC from an accredited college or university may do so by requesting that official transcripts from each institution attended be sent directly to the Enrollment Services Department.

In order for credits to be evaluated, students must complete a “Request for Evaluation of Transfer Credit” form. Request forms are available in the Enrollment Services Department.

Return to top


Bookstore

Online Orders

  • The bookstore offers a quick and easy way to order textbooks online. Log onto SCC Bookstore and click "Order Textbooks."
  • During this process you will need to establish an account. Click "Log In" and then "Register Here."
  • There are three options to choose from regarding the processing of your order.
    • You may pay online with a credit card and have your books shipped to you. A flat shipping rate will apply.
    • You may prepay online with a credit card and pick up your textbooks at the bookstore.
    • You can decide to wait to pay for your textbooks when you pick them up at the bookstore. This is also an option for financial aid students. We will hold the books until the second week of school.

Return Policy

Textbooks: (Last day for eligible refunds is printed on your receipt)

  • For a refund or exchange, textbooks purchased for regular 16 week classes may be returned during the first two weeks of classes with a receipt and during the third week of class with a receipt and drop slip.
  • Textbooks purchased during the fourth week of classes and later are non-refundable.
  • Early and late start classes may receive a refund up to one week from when the class begins.
  • New textbooks must be in new condition and not be written in, soiled or damaged. Used textbooks must be in as-purchased condition.
  • Bundled, loose-leaf and text materials wrapped in cellophane are non-returnable under normal circumstances. E-books, CDs, DVDs and Access Codes cannot be opened.
  • For bundled textbook materials wrapped in cellophane, see possible restocking fees below.
  • Bank cards and financial aid sales must be refunded to the same account.

Restocking Fees:

  • New textbook bundles and loose-leaf materials returned in an opened condition may be refunded at the used price and/or with a restocking fee.
  • If items are deemed by the bookstore to be in new, resalable condition and all other refund criteria is met, a 10% restocking fee will be assessed and deducted from the refunded amount.
  • As long as the materials are in new or as-purchased condition, the restocking fee will be waived in case of dropped or changed class (drop/change slip required), or if the incorrect textbook was purchased and is exchanged for correct book.
  • Restocking fees are associated with the cost that is placed by publisher’s return polices and cost to the bookstore.

Non-Returnable:
Computer hardware, software, electronics, sale items, special orders, study guides, solution manuals, reference materials, nursing kits, general books, old editions are all non-returnable unless otherwise specified in this return policy.

Supply/Merchandise Items:

  • Unopened items may be returned with a receipt and must have been purchased within the past five business days.
  • Opened merchandise may be returned only if it is defective and only exchanged for the identical item.
  • After five business days, the customer is responsible for contacting the manufacturer regarding returns or exchanges.

Defective Items:

  • Textbooks – Prior to mid-term, defective items may be returned for replacement only, provided that these defects are not associated with normal wear and tear or misuse.
  • Supply/Merchandise – within 5 business days.

Textbook Buyback

  • The SCC Bookstore has a scheduled book buyback that runs concurrent to finals week.
  • Buyback dates are posted at the bookstore’s website.
  • The SCC Bookstore has the final decision on all bookstore buybacks.

Return to top


Computer Regulations

Information and Technology Resources

Computers, networks and electronic information systems and the data they provide are essential college operational resources. SCC grants shared access to these resources. These resources must be used and managed responsibly to ensure their integrity, security and availability for appropriate educational and business activities. All users must adhere to approved procedures administered by the Information Technology Department. These procedures are detailed throughout this document.

Personal computers are available for use by students in various buildings on campus. The ACE Tutoring Center (Social Sciences Building) and the Technology Building contain walk-in labs for student academic use. Students also have access to computers for recreational use (email and Internet) in the Student Center lobby and in the Student Activities Office (CC 102). These recreational computers may be monitored and are not secure for confidential information.

Student-owned computing devices may connect to the College wireless network. Use of the wireless network is also governed by the approved procedures mentioned earlier in this document.

Computer User Rights and Responsibilities

Those using IT resources agree to abide by federal and state laws, and college policies and procedures, including those related to harassment, plagiarism, commercial use, security, unethical conduct, theft, copyright and licensing infringement, unlawful intrusions, data privacy, and accessing pornography.

Users are responsible for:

  • Reviewing, understanding and complying with all policies and procedures related to access, acceptable use and security of information technology resources;
  • Asking systems administrators or data custodians for clarification on access and acceptable use issues not specifically addressed in policies and procedures;
  • Immediately reporting possible policy violations to one of the following people:
    • the director of network computing, Manager of Network Operations and/or Director of Technology Support
    • the director of administrative computing;
    • the associate vice-president of Technology and Online Learning
    • or the vice-president for human resources.

Liability for Personal Communications

Computer users are responsible for the content of their personal communications. The college accepts no responsibility or liability for personal or unauthorized use of its resources by users.

Privacy and Security Awareness

Users should be aware that although the college takes reasonable security measures to protect the security of its computing resources and accounts assigned to individuals, the college does not guarantee absolute security and privacy. Users should follow the appropriate security procedures listed in this document to assist in keeping systems and accounts secure.

The college assigns responsibility for protecting its resources and data to systems administrators and data custodians, who treat the contents of individually-assigned accounts and personal communications as private and do not examine or disclose the contents except:

  • as required for system maintenance including security measures;
  • or when there exists reason to believe an individual is violating the law or college policy.

Consequences of Violations

If, in the course of an investigation, it appears necessary to protect the integrity, security, or continued operation of its computers and networks or to protect itself from liability, SCC may temporarily deny access to its IT resources. Inappropriate use of IT resources may result in disciplinary action and contact of applicable law enforcement agencies.

See board policy 801-IT Resources.

Using the College's Computing Resources and Information/Data

Login IDs are a unique combination of username and password granted to individuals for their use only. Whenever there is reason to believe that a login ID has been compromised, a system/network administrator should be contacted immediately. All users must log out or lock the PC in use before leaving the area. Users may access only accounts, files and data that are publicly available or to which they have been given authorized access. It is the responsibility of all users to secure information that is in their possession. Use of the college’s network resources is subject to the Acceptable Use Policy of our Internet provider, MoreNET.

See board policy 803-Resources And Information.

Use of Software and Hardware

College email, computers and networks may be used only for legal, authorized purposes. Occasional, brief personal use is permitted. Unauthorized or illegal uses include but are not limited to:

  • Use that violates any federal or state law.
  • Unauthorized access to files or computer resources (including remote computer systems).
  • Copying, revising, damaging, removing or distributing programs or data or any other user’s programs or data without the express permission of the owner.
  • Activities that disrupt normal computer/network use and services including, but not limited to:
    1. Propagation of computer viruses;
    2. Sending chain letters or unauthorized mass emails;
    3. Unnecessary printing or other network traffic.
  • Damaging or altering college computer equipment or supplies.
  • Use that is harmful or harassing to other users;
  • Introduction of any unacceptable information onto the administrative or academic systems and applications. Unacceptable types of information include:
    1. Information that infringes on the rights of others;
    2. Information that is abusive, profane or sexually offensive;
    3. Information that may injure another or lead to a lawsuit; such as pirated software, destructive software (including computer viruses), pornographic or libelous, statements or unauthorized copies of licensed software or copyrighted media files;
    4. Advertisements for commercial enterprises;
    5. Software programs not approved by a director of IT.
  • Use of college computing resources for personal or monetary gain.
  • Access to the college’s network resources via any unauthorized device.
  • Violation of regulations as stipulated in the Family Educational Rights and Privacy Act (FERPA) and College Board Policies and Procedures.

Software must only be installed by authorized IT staff.

See board policy 806-Software Hardware Use.

Student E-Communication

E-communication, or email, shall be considered one of the primary means of official communication to students.

E-communication facilitates student success by providing regular, relevant and time-sensitive electronic communication to students via college-assigned email accounts.

The college-wide email system is for communication with students in addition to those e-communications provided through the learning management system for academic instruction.

E-communication falls under the guidelines of Board Policy 483.0 – Release of Student Information in accordance with the Family Educational Rights and Privacy Act of 1974.

Each student will be provided an email address upon enrollment at the college. All students are expected to:

Read their email frequently. Important announcements as well as information specific to enrollment will be sent via email. It is the student’s responsibility to ensure that the information is read. While students may forward their email to a non-college account, the college does not recommend this. The college will not be responsible for email once it has been forwarded off the college’s servers, nor will support be given for any problems this might cause.

  • Monitor their college assigned email account to ensure there is sufficient storage space to receive emails.
  • Comply with college directives sent via email; failure to read email is not an acceptable excuse for non-compliance. Free access to computers with Internet is available on campus.
  • Student e-communication is subject to all college policies and procedures for computer use as established by the college, as well as the guidelines for sending messages to other students as noted below under “Inappropriate Use of Student Email.”

See board policy 850-Student E-communication.

Inappropriate Use of Student Email

Examples of inappropriate computer use include, but are not limited to:

  • The creation and exchange of messages that are offensive, harassing, obscene or threatening.
  • The exchange of confidential information to persons without a need to know.
  • The creation or exchange of advertisements, solicitations, chain letters or other spam.
  • The use of email for commercial purposes.
  • The creation, storage or exchange of information in violation of copyright laws.
  • Reading or sending messages from another person’s account without authorization.
  • Intentional distribution of computer viruses.

See board policy 850.4 – Inappropriate Email.

Children on Computers

Children too young to be admitted to the college are not allowed access to SCC computers without supervision. In addition, children (supervised or unsupervised) are not allowed in the ACE Center or TECH 116 computer labs.

Return to top


Conduct, Discipline and Due Process

Disruptions in the Classroom

SCC will address any disruptions in the classroom that obstruct the learning process. Each situation will be considered based on the particular circumstances unless already covered in the Faculty Guide for Disruptive Student Behavior procedures.

Definitions

“College Premises” includes all land, buildings, facilities or other property in the possession of or owned by, leased by, used or controlled by the college, including adjacent streets and sidewalks.

“College Official” includes any person employed by the college, performing assigned administrative or professional duties.

“College Community” includes any person who is a student, faculty member, college official or any other person employed by the college.

“Organization” means any number of persons who have complied with the formal requirements for recognition.

“Sanction” means a formal action that is binding, generally an outcome of the student conduct process that limits a student ability to interact with the college and the college community.

“Student” means a person who has been accepted to the college, who is currently enrolled or one who was enrolled at the time of the alleged infraction. For the purpose of these rules, student status continues whether or not the college’s academic programs are in session. Students and student organizations will observe the college policies and procedures, comply with local, state and federal laws and will conduct themselves in a manner compatible with the college’s mission. Students are subject to disciplinary sanctions for misconduct.

Student Conduct, Discipline and Due Process

Upon admission to the college or program, students assume an obligation to conduct themselves in a manner compatible with the college’s function as an educational institution and to comply with the laws enacted by federal, state and local governments. If this obligation is ignored, the college must institute appropriate discipline. Students may be subject to disciplinary sanctions for conduct that constitutes a hazard to the health, safety or well-being of members of the college community or which is detrimental to the college’s interest whether such conduct occurs on campus, off campus or at college-sponsored events.

SCC will cooperate fully with law enforcement and other agencies. SCC reserves the right to initiate disciplinary proceedings for violations of the Student Conduct Code, even if criminal charges are brought forward by the appropriate authorities. Disciplinary actions by SCC are independent of any criminal or civil proceedings.

The distinct procedures for handling violations of academic integrity, grade grievances and behavioral misconduct are in this policy. Examples of misconduct that may subject the student to discipline include, but are not limited to:

  • Academic dishonesty or misconduct, such as cheating, fabrication, plagiarism or facilitating academic dishonesty.
  • Forgery, alteration or misuse of college documents, records or identification.
  • Theft of, damage to or destruction of college property or property of employees, students or visitors.
  • Unauthorized surveys or other means to obtain information from students or employees.
  • Violating copyright agreements.
  • Unauthorized entry to or use of college facilities, properties, equipment, resources or services.
  • Giving false or misleading information in response to requests from college officials, knowingly furnishing false information or reporting a false emergency to the college, or failing to comply with directions of college officials acting in the performance of their duties.
  • Unauthorized possession, receipt, duplication or use of the college’s name, insignia or seal.
  • Obstruction or disruption of college-authorized activities.
  • Dressing or personally appearing in a manner that disturbs a classroom, instructional activity or other college activity.
  • Disorderly conduct, obscene expressions or infringement upon the rights of others at college-authorized activities.
  • Participating in or inciting a disturbance of the peace or unlawful assembly.
  • Physical abuse of any person on college-owned or controlled property or at college-authorized activities, threats of violence, stalking or conduct that threatens the health or safety of any person(s).
  • Actions on college-owned or controlled property or at college-authorized activities, which threaten or endanger one’s own safety, health or life, or making any verbal threat of such action. This includes such behaviors as suicide attempts, cutting or refusing treatment for life-threatening illnesses or conditions.
  • Engaging in discrimination, harassment, sexual harassment or sexual violence. See Prohibition of Discrimination, Sexual Harassment, and Other Forms of Harassment.
  • Manufacture, use, possession, distribution, dispensing or sale of alcohol, controlled substances, illegal drugs or substances, except as expressly permitted by law and college policy. See Drug-Free Environment for Students.
  • Misuse or abuse of prescription drugs on college-owned or controlled property or at college-authorized activities.
  • Use of tobacco products on campus. See Drug-Free Environment for Students.
  • Possession, use or storage of firearms, explosives, dangerous chemicals, weapons or other destructive devices on college property, college-controlled property or at college-authorized activities, including possession of a firearm by a student who holds a conceal-and-carry permit or endorsement. See Weapons (Concealed or Visible).
  • The operation of student organizations not properly recognized and registered.
  • Hazing, any method of initiation or pre-initiation into a campus organization or any activity engaged in by the organization or members of the organization, which causes or is likely to cause physical or mental harm, personal degradation or disgrace.
  • Unapproved solicitation. See Fundraising for Student Clubs, Organizations, and Athletic Teams and Solicitations, Distributions, and Gifts.
  • Conduct that adversely affects the student’s suitability as a member of the academic community.
  • Violation of college policies or regulations. See Student Conduct, Discipline and Due Process.

NOTE: If reports of inappropriate behavior involve cadets or members of the Eastern Missouri Police Academy, SCC will immediately inform the appropriate supervisor of the academy.

Academic Integrity

Students are expected to exhibit academic integrity by being honest and forthright in their academic endeavors. To falsify the results of one’s research, to steal the words or ideas of another or to cheat on an examination corrupts the essential learning process.

Forms Of Academic Dishonesty

Academic Misconduct

Academic misconduct is the intentional violation of college policies by tampering with grades or taking part in obtaining or distributing any part of an unadministered test.

Examples:

  • Stealing, buying or otherwise obtaining all or part of an unadministered test.
  • Selling or giving away all or part of an unadministered test including answers to an unadministered test.
  • Bribing another person to obtain an unadministered test or any information about the test.
  • Entering a building or office for the purpose of obtaining an unadministered test or changing a grade in a grade book, on a test or on other work for which a grade is given.
  • Changing or being an accessory to the changing of a grade in a grade book, on a test, a Change of Grade form or other official academic records of the college.
Cheating

Cheating is an act of deception by which a student misrepresents mastery of information on an academic exercise.

Examples:

  • Copying from another student’s test paper.
  • Allowing another student to copy from a test paper.
  • Using the course textbook or other material such as a notebook brought to a class meeting but not authorized for use during a test.
  • Collaborating during a test with any other person by receiving information without authority.
  • Using specifically prepared materials during a test (e.g. notes, text messages, formula lists, notes written on the student’s clothing or body, etc.).
Fabrication

Fabrication is the intentional use of invented information or the falsification of research or other findings with the intent to deceive.

Examples:

  • Citation of information not taken from the source indicated.
  • Listing sources in a bibliography not used in the academic exercise.
  • Inventing data or source information for research or other academic exercise.
Forgery

Forgery is making, adapting or imitating objects or documents with the intent to deceive.

Examples:

  • Submitting as your own any academic exercise (e.g. written work, printing, sculpture, etc.) prepared totally or in part by another.
  • Taking a test for someone else or permitting someone else to take a test for you.
Plagiarism

Plagiarism is the inclusion of someone else’s words, ideas or data as one’s own work. When a student submits work for credit that includes the words, ideas or data of others, the source of that information must be acknowledged through complete, accurate and specific documentation and, if verbatim statements are included, through separation from the rest of the paper by indention or quotation marks as well. By submitting work for credit, the student certifies the originality of all work not otherwise identified by appropriate acknowledgments. A student will avoid being charged with plagiarism if there is an acknowledgment of indebtedness:

  • Whenever one quotes another person’s actual words.
  • Whenever one uses another person’s idea, opinion or theory, even if it is completely paraphrased in one’s own words.
  • Whenever one borrows facts, statistics or other illustrative materials – unless the information is common knowledge.

What can students do to protect themselves?

  • Prepare thoroughly for examinations and assignments.
  • Take the initiative to prevent other students from copying your exam or assignments, e.g. shield your answer sheet during exams; do not lend assignments to be turned in to other students, etc.
  • Refer to the course syllabus for information regarding academic honesty or ask the faculty member for guidance.
  • Do not look in the direction of other students’ papers during examinations.
  • Use a recognized handbook for instruction on citing source materials. Consult with individual faculty, academic departments or the library reference staff when in doubt.
  • Use the services of the Academic and Career Enhancement (ACE) Center.
  • Refuse to assist students who cheat.

Violations of Academic Integrity

Violations of academic integrity are resolved within the Office of Academic and Student Affairs. It is intended that resolution take place at the lowest possible administrative level preserving both the integrity of the college and the dignity of the student. The following discipline may be taken if a student is determined to be guilty of academic dishonesty:

Faculty options:

  • Repeating the assignment or completing an alternative one.
  • Issuing a warning or providing counseling.
  • Assigning a grade of “I” until the alleged violation is adjudicated.
  • Giving a failing grade for the assignment.
  • Assigning a grade of “F” for the course.
    • Where faculty assign a grade of F for the assignment or the course, a report will be sent to the appropriate chair and dean. A database of student violations will be managed by the Dean of Student Success Office.

Vice President of Academic and Student Affairs Option:

  • Multiple or extremely serious violations may result in disenrollment from the college.

The student may appeal the discipline assessed by the faculty member to the program coordinator and/or department chair, and the decision of the program coordinator and/or department chair to the division dean. Either party may contest the dean’s decision by submitting an appeal in writing prior to the last day of the following semester (i.e. fall or spring) to the vice-president for academic and student affairs, whose decision is final. The vice president for academic and student affairs will determine if disenrollment from the college is an option, and will ensure that due process has been provided to the student. Withdrawing from the course will not prevent the faculty member, program coordinator, department chair, division dean or the vice president for academic and student affairs from imposing sanctions, or recommending grade penalties, including a failing grade in the course.

Grade Grievance Procedures

Students with concerns about grades should ask the instructor for clarification/resolution. Concerns about final grades must be expressed prior to the last day of the following semester (i.e. fall or spring). If, after contacting the instructor, the student still has concerns, the student should contact the program coordinator or department chair who will work with the student and the instructor to resolve the matter. If the department is unable to remedy the situation, the student should contact the division dean. If the resolution is unsatisfactory, the student may submit an appeal in writing to the vice-president for academic and student affairs, SSB 2110. Anonymous calls or unsigned letters will not be acknowledged. Only concerns expressed by the individual student involved will be addressed.

Copyright Violations

Downloading or distributing copyrighted material, including through peer-to-peer file sharing, without the permission of the copyright owner is against the law. Illegal downloading or distribution of copyrighted materials can result in your being prosecuted in criminal court and/or sued for damages in civil court. Criminal penalties for first-time offenders can be as high as five years in prison and $250,000 in fines. If sued in civil court, you may be responsible for monetary damages, attorneys’ fees, and civil penalties up to $150,000 per work distributed. Use of SCC’s resources for unauthorized distribution of copyrighted materials is forbidden.

The College prohibits illegal copyright infringement through its acceptable use policy and in its student conduct code. Disciplinary action, including loss of use of the College information technology systems up to and including expulsion from the College could result from violations of this policy.

As an SCC student you are required to adhere to all college policies including those that relate to copyrights. These include but are not limited to:

Many legal sources are available for copyrighted material such as music and movies. Some are free and some charge a nominal fee. A current and comprehensive compendium of legal sources can be found at the Motion Picture Association of American website, mpaa.org. The SCC Library makes available licensed journal, music, and image resources to support instruction for currently enrolled students, faculty, and staff members at stchas.edu/academics/library/databases. These licensed resources require electronic authentication based upon patron files that are regularly updated.

You need to be aware that sharing music, videos, software, and other copyrighted material may be a violation of the law and can expose you and those with whom you share materials to civil and criminal penalties. Please be responsible in your use of copyrighted materials.

Non-Academic Procedures

Behavioral Misconduct

Inappropriate student behavior in the classroom or on campus has the potential to disrupt the teaching and learning process. In a classroom situation, the faculty member is the first person available to regain order and prevent further disruption. Guidelines are available to faculty so they can assure that the rights and safety of the faculty, students and institution are protected.

The guidelines are based upon the level of disruption, from low to high, which can include the immediate suspension of the student from the class for that day see board policy 410-Student Conduct.

For disruptions outside the classroom, the dean of student success or the department of public safety (DPS) should be notified immediately. Behavioral misconduct may be referred to DPS, who will involve other authorities, as appropriate. DPS should be called at extension 8545 immediately if:

  • An incident exists that has the potential of being life-threatening and/or causing serious property damage.
  • An incident that is potentially dangerous is recognized and the need for police is necessary for the safety and welfare of others on the campus.
  • Any crime is witnessed or reported requiring official reports and notification to state or federal authorities.

The institutional expectation is that students will conduct themselves in a manner that is acceptable in a learning environment. Behavior that endangers or infringes on the rights and safety of others is not acceptable. It is intended that resolution should take place at the lowest possible administrative level. The faculty will consult with the respective program coordinator, department chair and division dean who will assist the faculty member and student with resolution alternatives. Documentation of the disruption will be collected from the parties involved to gather facts and to ensure that the interests and needs of all parties are considered.

The dean of student success is the primary administrator of discipline for unacceptable conduct or for conduct which involves infraction of college rules and regulations. The dean (or designee) will initiate disciplinary sanctions in accordance with these regulations. Disciplinary proceedings are not judicial trials and need not conform to the procedural formality of a trial.

Investigative/Disciplinary Procedures for Behavioral Misconduct

The Dean of Student Success also has discretion to initiate these procedures without a written charge, complaint, or report. The Dean of Student Success (or designee) is responsible for investigating any reported allegation of behavioral misconduct by students.

The Dean of Student Success (or designee) must notify the student accused of the alleged infraction. Any written correspondence between the Dean of Student Success (or designee) and the student that is not hand-delivered to the student will be sent certified mail. Failure of the student to have his/her current address on record with the College will not invalidate any notice or correspondence sent to that address. The Dean of Student Success (or designee) will conduct an investigation to determine if the charge/complaint has merit and whether it can be resolved by mutual consent of the parties involved on a basis acceptable to the Dean of Student Success.

Following a report of discrimination, harassment, sexual harassment, or sexual violence, the Title IX Coordinator will designate an individual(s) to conduct an investigation. As part of the investigation, as appropriate, the investigator(s) will meet with the reporting party, meet with the responding party, conduct additional interviews with fact witnesses, and gather relevant documentation. All investigations will be thorough, reliable and impartial. Upon completion of the investigation, the investigator provides a written report to the Title IX Coordinator who then releases the report to the Deputy Title IX Coordinator (Dean of Student Success) for disciplinary action or sanction, if any. It is the Deputy Title IX Coordinator (Dean of Student Success) who will determine, in consultation with the Title IX Coordinator, whether there has been a policy violation and what disciplinary action(s)/sanction(s) (if any) will be imposed based on a preponderance of evidence standard. A preponderance of the evidence exists when a reasonable person, after a careful balancing of available information, would conclude that it is more likely than not that a College policy or procedure violation occurred and that the responding party is responsible for the violation, While direct mediation between the reporting party and the responding party will not be permitted in cases involving allegations of sexual violence, the Dean of Student Success may suggest alternative resolution techniques for informal resolutions, when appropriate, in consultation with the Title IX Coordinator.

If an informal resolution is not successful or not available, the Dean of Student Success (or designee) will review the allegations of misconduct to determine whether the student is responsible for violating the policy based on a preponderance of evidence standard. A preponderance of the evidence exists when a reasonable person, after a careful balancing of available information, would conclude that it is more likely than not that a violation of the student code of conduct occurred and that the responding party is responsible for the violation. If ‘responsible’, the Dean of Student Success (or designee) will impose appropriate disciplinary sanctions. As part of the investigation, the Dean of Student Success (or designee) may meet with the reporting party and the responding party, conduct additional interviews with fact witnesses, gather documentation, etc.

During the investigation/disciplinary procedures, the responding party will have the following procedural rights:

  • The opportunity to have to an advisor of the student’s choosing present during any investigative and/or disciplinary meetings. The role of the advisor is solely to support the student. The advisor is not permitted to ask or answer questions, serve as a witness, or make a statement on behalf of the student. The College is not responsible for providing students with an advisor.
  • The right to offer witnesses to the alleged misconduct (not character witnesses);
  • The right to offer additional information and make a statement to the Dean of Student Success (or designee) about the charge or allegations of misconduct;
  • The right to request access to the information relied on as part of the investigation/disciplinary procedures.

During investigation/disciplinary procedures related to complaints of sexual violence or sexual harassment, both the reporting party and the responding party will have the following procedural rights:

  • The opportunity to have an advisor of the individual’s choosing present during any investigative and/or disciplinary meetings. The role of the advisor is solely to support the individual. The advisor is not permitted to ask or answer questions, serve as a witness, or make a statement on behalf of the complainant or accused. The College is not responsible for providing the reporting party or the responding party with an advisor.
  • The right of the reporting party or the responding party to receive timely notice of meetings in which they are a participant;
  • Subject to applicable law, the right to receive timely and equal access to any information relied on as part of the investigation/disciplinary procedures; and
  • Equal opportunity to provide information through the investigation/disciplinary procedures.

The reporting party and responding party will not be permitted to directly question each other.

At the conclusion of the investigation/disciplinary procedures, the Dean of Student Success (or designee) will notify the responding party and other necessary parties, in writing, of the determination of the investigation/disciplinary procedures (responsible/not responsible) and the sanction(s) imposed (when appropriate). The student will be notified by certified mail. If the student is suspended or dismissed, the student must surrender his/her student ID and parking permit to the Dean of Student Success.

If the investigation/disciplinary procedures result from a report of discrimination, harassment, or sexual harassment, the reporting party will be notified in writing of the determination of the investigation (responsible/not responsible), the sanction(s) imposed that directly relate to the reporting party (e.g., an order that the responding party stay away from the reporting party), and the right to appeal.

If the investigation/disciplinary procedures result from a report of sexual violence, the reporting party and the responding party will be simultaneously notified in writing of the determination of the investigation (responsible/not responsible), any sanction(s) imposed, the right to appeal, any changes to the result of investigation/disciplinary procedures, and when such results become final.

If the investigation/disciplinary procedures result from a report of a crime of violence or non-forcible sex offense (as defined in 34 C.F.R. § 99.39), the reporting party will be notified of the name of the responding party (if not already known by the reporting party), the determination of the investigation (responsible/not responsible), and any sanction(s) imposed. If the alleged victim is deceased as a result of the crime or offense, the disclosure may be requested by the next of kin of the alleged victim.

Interim Suspension

In certain circumstances, the dean of student success may impose an interim suspension prior to the completion of the investigation. Interim suspension may be imposed:

  • To ensure the safety and well-being of others or to preserve college property.
  • To ensure the student’s own physical or emotional safety and well-being.
  • If a student poses a definite threat of disruption or interference with the normal operation of the college.

During interim suspension, the student will be denied access to the campus (including classes) and/or all other college activities or privileges for which the student might otherwise be eligible. The student will be notified of the interim suspension by certified mail. Additionally, the interim suspension may be effective immediately by verbal notice from the Dean of Student Success (or designee) with a letter by certified mail to follow.

Disciplinary Sanctions

The dean of student success (or designee), student conduct committee or the vice president for academic and student affairs may impose any one or a combination of the following nondisciplinary or disciplinary sanctions for violation of the student code of conduct:

Nondisciplinary sanction
  • Memorandum of understanding
Disciplinary sanctions
  • Disciplinary warning
  • Disciplinary probation
  • Restitution
  • Educational sanction
  • Exclusion from college facilities or activities
  • No contact order
  • Disciplinary suspension
  • Expulsion

Students who are prohibited from attending classes or courses in which they are currently enrolled because of disciplinary sanctions may not be entitled to a refund of tuition.

Disciplinary sanctions will be made part of the student’s permanent educational record and will be housed in the student’s disciplinary file. Cases involving the imposition of sanctions will be expunged from the student’s confidential record seven years after final disposition of the case. Cases involving suspension or expulsion will be retained indefinitely.

Memorandum of Understanding
This is a written warning that the same conduct or other conduct in violation of this policy during that student’s enrollment at the college may result in additional discipline, but is not considered a disciplinary record.

Disciplinary Warning
This is a written warning that the same conduct or other conduct in violation of this policy during that student’s enrollment at the college may result in additional discipline.

Disciplinary Probation
Disciplinary probation is for a specific period of time. During this time, a student may continue to attend classes but cannot participate in student or intercollegiate activities. Any further violations may lead to suspension or expulsion from the college.

Restitution
A student is required to pay repair or replacement costs for damage to property or may be required to provide specific in-kind services.

Educational Sanction
A student is required to participate in a specific educational or counseling activity(ies). The student is responsible for all expenses, including costs for education, counseling or treatment.

Exclusion From College Facilities or Activities
A student is prohibited from attending one or more classes; undertaking college employment; entering a building; participating in some or all extra-curricular activities sponsored by the college; representing the college in an official capacity; or using other services provided by the college. Exclusion will be for a definite period of time, until certain requirements placed on the student are completed, or indefinitely.

No Contact Order
A student may not have any type of contact with another individual who is part of the SCC community. This includes, but is not limited to, verbal or written communication, through the many mediums that are available. The student may not have friends or family contact the student on their behalf.

Disciplinary Suspension
Disciplinary suspension is for a specific period of time. Suspension will include disenrollment and denial of attendance in classes, exclusion from participation in college-sponsored activities and suspension from employment with the college. The student may be readmitted upon completion of the suspension.*

Expulsion
A student is permanently expelled from the college after committing a serious violation or after accumulating a record of multiple violations.*

* Students who are prohibited from attending classes or courses in which they are currently enrolled because of disciplinary sanctions may not be entitled to a refund of tuition.

Students should complete campus appeals procedures prior to seeking outside remedies.

See board policy 410-Student Conduct.

Conduct, Due Process Appeals

Student Appeal Process

A student may appeal the determination of and/or sanction(s) imposed by the Dean of Student Success by filing an appeal in writing within 15 calendar days of notification of the decision by the Dean of Student Success with the Vice President for Academic and Student Affairs (VPASA). In cases of discrimination, harassment, sexual harassment or sexual violence, both the reporting party and the responding party have the right to appeal the outcome of the investigation/disciplinary procedures. The appeal must cite at least one of the following criteria as the reason for appeal and provide supporting arguments. The Vice President for Academic and Student Affairs will determine if the appeal meets the criteria.

  1. The investigation/disciplinary procedures were not conducted in conformity with prescribed procedures.
  2. The information relied on as part of the investigation/disciplinary procedures was not ‘sufficient’ to justify the decision of the Dean of Student Success (or designee).
  3. Information, which was not withheld by the student and which could have substantially affected the outcome of the investigation/disciplinary procedures, has since been discovered.
  4. The sanction was disproportionate for the violation.

Status during appeal: The sanction that was rendered by the Dean of Student Success (or designee) is in effect during the period of appeal.

If the Vice President for Academic and Student Affairs determines that criteria for an appeal listed above have not been met, the previous determination by the Dean of Student Success (or designee) stands. If the Vice President for Academic and Student Affairs determines that the criteria for an appeal has been met, the Vice President for Academic and Student Affairs will then review the information gathered as part of the investigation/disciplinary procedures, including any documentary evidence.

It is within the Vice President for Academic and Student Affairs ’s discretion to reverse the finding regarding whether the student is responsible/not responsible, return the matter to the Dean of Student Success (or designee) for review and/or reconsideration on whether the student is responsible/not responsible, convert any sanction imposed to an alternate sanction, rescind any previous sanction, or return a recommended sanction to the Dean of Student Success (or designee) for review and/or reconsideration or uphold the outcome of the investigatory/disciplinary procedure..

The final decision on the appeal will be communicated in writing by certified mail by the Vice President for Academic and Student Affairs to the appealing student, with a copy sent to appropriate College officials. The decision of the Vice President for Academic and Student Affairs shall be final.

If the investigation/disciplinary procedures and subsequent appeal result from a report of harassment or discrimination, the reporting party will also be notified in writing of the result of the appeal and any changes in the sanction(s) imposed if those sanctions directly relate to the reporting party (e.g., an order that the accused stay away from the reporting party).

If the investigation/disciplinary procedures and subsequent appeal result from a report of sexual violence, the reporting party and the responding party will be simultaneously notified in writing of the result of the appeal and any changes in the sanction(s) imposed,

If the investigation/disciplinary procedures and subsequent appeal result from a report of a crime of violence or non-forcible sex offense (as defined in 34 C.F.R. § 99.39), the reporting party and the responding party will be notified of the result of the appeal and any changes in the sanction(s) imposed. If the alleged victim is deceased as a result of the crime or offense, the disclosure may be requested by the next of kin of the alleged victim.

Student Concern Form

SCC Conduct Administrators

Return to top

Course Information

Classroom and Laboratory Safety

All students, teachers, employees and visitors shall comply with established laws and safety practices when participating in or observing certain technical and science laboratory courses of instruction.

Copies of applicable college safety rules must be posted in their appropriate locations.

All safety devices used by teachers, students, and visitors must meet or exceed the standards of the American National Standard Proactive for Occupational and Educational Eye and Face Protection, Z87.1-1968 and subsequent revisions thereof, approved by the American National Standards Institute, Inc.

View SCC Board policy 416 Classroom and Laboratory Safety.

Audio/Video Taping Class Lectures, Student Presentations or College Events

Students who desire to audio and/or video tape class or college activities must first receive approval from their professor, club/organization advisor or event coordinator. If this is requested due to a disability, a case must be open with DSS and the process should be followed for requesting accommodations.

If a student is granted permission to audio/video tape any portion of a class or college activity, that student understands that he or she does not have permission to reproduce or post the information on any social media, You Tube, or other public or private forum that would infringe on the privacy rights of others represented in the audio/video recording. See section on Audio/Video Taping Class Lectures in the Student Handbook.

Attendance Policy

The college has no plan of recognized class “cuts” or absences. You should attend all class meetings in which you are enrolled. In general, students are considered excessively absent when they have missed a class more times than the credit hour value of the course. Excessive absence may be sufficient cause to fail the course. For distance classes, “attendance” will be defined as active participation in the course as described in the individual course syllabus. The final decision as to what constitutes excessive absence from a class is left to the instructor and will be outlined in the course syllabus. Students should discuss any absences with their instructor.

Student Attendance Policy and Procedures for College-Sponsored Activities and Events

Students who are absent from classes while participating in college-sponsored events or activities will not be automatically penalized for the absence. It is the expectation that students will normally be excused from class except under extraordinary circumstances. Students must complete the following procedures to determine the outcome of their absence for each missed class.

  • Students should make every effort to schedule college-sponsored activities around classes.
  • Students are responsible for notifying their instructors in advance of the absence. When possible, contact your instructor at least two weeks before the event/activity. Face-to-face interaction between student and instructor is preferred.
  • In advance of the activity, students must provide their instructor(s) a completed Event Form for each missed class. Student Event Forms are available to student athletes in CC 104 and for members of clubs and organizations in CC 102. This form will help you discuss the potential effects of the absence with your instructor.
  • Students are expected to make up any class work in a time frame to be determined by the instructor. When a test is scheduled for the day of the expected absence, students should discuss with their instructor how to make other arrangements to take the test. You should use the ACE Tutoring Center for additional help and the Assessment Center for make-up tests.
  • If you fail to inform the faculty in advance of the expected absence, the absence may or may not be accommodated at the instructor’s discretion.
  • Absences for the student-related activity will be reflected in your attendance record.

COL 101

College Success Seminar (COL 101) is required of all first-time students taking 9 or more credit hours (5 hours or more in the summer session). This class helps students succeed at St. Charles Community College (SCC). Students will come to better understand the many aspects of college life, such as procedures, campus resources, faculty expectations, study skills, career exploration and technology used in college classes (including the use of SCC Connection, CougarMail and Canvas). This course is offered in 9-day intensive sessions during early January and August, as well as 10-week sessions during the regular semesters. ESL 100 is the appropriate College Success Seminar course for non-native English speakers.

Field Trips

The faculty or staff member shall instruct students where to convene on the designated day. Students may be responsible for their own transportation if not provided by the college. As an officially sanctioned activity, students and faculty should make mutual arrangements in advance for any classes and other course work to be missed due to the field trip. View SCC Board policy 418 Field Trips.

(Student) Guests on Campus

Only students registered in a class are allowed in the classroom. On rare occasions, a guest may be allowed to sit in on a class if the instructor has granted prior consent. If an instructor has questions regarding the guest, they will consult with the program chair. Other areas of the campus may also have restrictions on guest attendance. Students should inquire with specific departments prior to bringing a guest. Guests are expected to comply with all campus policies and procedures and will be requested to leave if disturbing the learning environment.

Transferring Credits From SCC to Other Post-Secondary Institutions

Agreements with four-year colleges and universities and accreditation by the Higher Learning Commission of the North Central Association of Colleges and Schools help assure that credits earned toward a degree at St. Charles Community College will transfer to a four-year institution.

However, it is important that you decide on a major field of study and follow a transfer guide that outlines courses that will transfer into that curriculum for the institution to which you will transfer. Academic counselors at both SCC and your transfer institution will assist you. Ultimate responsibility lies with the student to obtain a guarantee of course transferability from the institution of choice. Most universities set a limitation on the number of credit hours that are accepted for transfer from a two-year college. Check with the Academic Advising Department (ADM 1204) for information on transfer agreements with Missouri four-year institutions. See our transfer guides page for a comprehensive listing of the colleges with which SCC has articulation agreements.

Generally, college transfer program courses at SCC will satisfy various departmental, general education, elective and degree requirements at other colleges. However, career-technical program courses may not transfer because these programs are designed to prepare you for employment rather than for pursuit of a four-year degree.

If you experience problems with transferring courses to other colleges/universities, contact the transfer and articulation counselor (ADM 1204) for assistance with an appeal to the receiving institution.

If your issue is not resolved by the institution, you may contact COTA (Committee on Transfer and Articulation). COTA will review the case and make non-binding recommendation to all institutions involved. This recommendation will be reported to the Coordinating Board for Higher Education. For more information on this process, see the Missouri Department of Higher Education document, “Transfer Students, Your Rights and Responsibilities.”

Auditing a Course

If you wish to attend a course without taking an examination or receiving credit for the course, you may register on an audit basis by completing the Registration Form and selecting the audit section on the form.

Students who register on an audit basis will pay the regular tuition rate and must meet the course prerequisites or receive special permission from the instructor.

If you wish to change from audit to credit or from credit to audit after the course is underway, you must process the change through the Enrollment Services Department before the specified date for a particular term. Dates are prorated for courses less than 16 weeks in duration. Students cannot count audited courses to establish full-time or part-time status.

Credit Hour

One unit of course work equivalent to 15 contact hours of classroom instruction. A typical college course is equivalent to 3 credit hours.

Developmental Courses

Developmental courses are non-transferrable credit classes that prepare students for college-level work. These courses represent a broad spectrum of academic areas including math, reading, English and study skills. Developmental courses relate directly to SCC's career and college transfer programs, making it possible for students with academic skills deficiencies to prepare for regular college-level courses and be successful.

Developmental courses can be identified by numerical prefixes below 100 and can be found in course listings under Mathematics, English, Reading, Biology, and College Development. Many developmental classes are taught in the classroom while others are available as individual study units through the Academic and Career Enhancement (ACE) Tutoring Center. Students may use academic resources, computer tutorials and tutoring services in the ACE Tutoring Center to assist them with developmental classes.

Students successfully completing developmental courses should be well prepared for college-level classes.

Final Examinations

To complete courses and receive passing grades, all students must complete a comprehensive final examination. Absences from final examinations, with the privilege of taking makeup tests, must have prior approval of the instructor.

Full-Time Course Load and Freshman-Sophomore Classification

Students at SCC are classified according to hours enrolled and hours completed. Part-time students earn fewer than 12 hours per semester, while full-time students carry 12 or more. During the summer semester, full-time student status requires 6 or more credit hours (for academic purposes). Full-time status for financial aid in the summer is 12 or more credit hours.

Course LoadFall/SpringSummer
Full time 12 or more hours 6 or more
Part time 11 hours or less 5 or less

A freshman is any student who has completed fewer than 28 credit hours; a sophomore has completed 28 credit hours or more.

Except as indicated below, the maximum number of credit hours for which a student may enroll during the fall or spring is 18. During the summer, the maximum is 10 hours taken concurrently. Any course repeated counts as part of the course load.

It is recommended that the maximum course load for each of the following academic sessions be observed:

MAXIMUM COURSE LOAD
Academic SessionCourse Load
Summer 10 credit hours
Fall 18 credit hours
Spring 18 credit hours

Repeated courses count as part of the course load.

Students with a superior scholastic record may be permitted to register for more than the recommended maximum providing they meet the following GPA prerequisites:

  • 2.75 GPA – approved to take 19 hours
  • 3.00 GPA – approved to take 20 hours
  • 3.50 GPA – approved to take 21 hours

Students wishing to take more than 21 hours must receive special permission from the Academic Affairs Office.

A veteran, in order to receive maximum assistance under the Veterans Education Law (G.I. Bill), must carry at least 12 hours of credit per semester.

Independent Study

Independent study may be used to complete the requirements for regularly offered courses. If you wish to take a course on an independent study basis, you must get approval through the appropriate division dean. The course curriculum must be developed and pursued under the direction of a faculty member.

Prerequisites and Co-requisites Information

Some courses offered at SCC require either a prerequisite or co-requisite (or both) before enrolling. All prerequisites or co-requisites are identified in the Course Descriptions section of the SCC catalog.

If you have already completed an identified prerequisite at another college, proof of prerequisite (report card or transcript) will be required. An advisor or enrollment services assistant can verify that the prerequisite has been fulfilled.

Prerequisite Defined

A prerequisite is a condition of enrollment that you are required to meet prior to enrolling in a course. These prerequisite courses provide the minimum level of proficiency knowledge needed for successful achievement in the next level course.

  • You must obtain written approval of any exceptions. Exceptions to prerequisites may be made by the student talking with the course instructor and having them sign the registration form. This form must then be returned to Enrollment Services.
  • If you are taking or have just completed a prerequisite course for which SCC has not yet received grades, you may register for the advanced course; however, you must withdraw from the advanced course if the grade you received does not satisfy the requirement of "successful completion."*

    *Grades of F (Failing), I (Incomplete), R (Re-enroll), V (Audit), and W (Withdrawal) do not constitute successfully completing a prerequisite. Some courses designate attainment of a higher successful grade, for example a grade of C or better, in their prerequisite course(s). A note signed by the course instructor who issued the “I” grade may suffice until the grade change has been administratively processed.

Example: Successfully complete Psychology 101 before enrolling in Psychology 201.

Co-requisite Defined

A co-requisite is a course that needs to be taken concurrently with another course. This is very typical with science courses.

  • You must sign up for both the course and any co-requisite. If you later wish to drop the course, you must also drop the co-requisite. If you fail the course, you may be allowed to repeat that course without retaking the co-requisite. However, you will not be allowed to advance in a sequence of courses until both have been successfully completed.

Example: CHM 101 and co-requisite CHM 103 (lab)

Repeating a Course

You may repeat any credit course one time. All grades from each attempt are recorded on the transcript, but SCC will use the higher grade to calculate the grade point average (GPA). Exceptions to this rule include PE activity courses and some music courses, in which all attempts will be calculated in the student’s GPA. For financial assistance eligibility, all attempts will count towards maximum hour limits and completion ratio.

Some colleges and universities will recalculate the grade point average for admissions purposes and include both grades earned.

Students wishing to attempt a course for the third time must speak with a counselor or the department chair to obtain permission to enroll. In general, courses may not be attempted a fourth time.

Return to top


Financial Aid

Welcome and thank you for your interest in St. Charles Community College. The Enrollment Services Department is here to provide students with the resources needed to obtain financial assistance. We are here to help you maneuver through the financial assistance processes more efficiently.

There are a wide variety of financial assistance programs to accommodate every student who wishes to attend college. These programs are available through federal, state and local sources.The information provided here should answer your questions. To schedule an appointment with a financial aid counselor, call 636-922-8601.

Financial Aid Satisfactory Academic Progress

Financial Aid Satisfactory Academic Progress is the minimum standards required to maintain financial aid eligibility for federal and state programs.

Federal and state financial aid is intended to assist students as they make successful progress toward completing a degree. Therefore, each student carries the responsibility to demonstrate satisfactory academic progress.

St. Charles Community College has the responsibility of monitoring student progress as follows:

  • The Higher Education Act of 1965, as amended by Congress in 2006, mandates institutions of higher education to define, establish and enforce minimum standards of satisfactory academic progress for receiving financial assistance. Students receiving assistance from federal and state sources must meet the college’s satisfactory academic progress policy in order to maintain their financial assistance eligibility.
  • The policy is based on cumulative attempted hours and is applied consistently to all federal and state student financial aid programs.
  • The policy is applied equally to new, continuing and transfer students. All students are required to meet the cumulative requirements to be eligible to participate in the federal and state financial aid programs administered by St. Charles Community College.
  • Students not receiving financial assistance are held to these same standards.

There are several factors that affect satisfactory academic progress. It is the student’s responsibility to read and understand all the variables involved.

Components of Satisfactory Academic Progress

  • Grades – Successful completion is defined as receiving a grade of A, B, C, D or P (Pass). A grade of “F” (Failure), “W” (Withdrawal), “I” (Incomplete) or “R” (Re-enroll) is considered unsatisfactory. All coursework must be completed within the regular semester time frame. Although the college allows a student until mid-term of the following semester to complete an “I” grade, the course is considered unsatisfactory for financial aid purposes.
  • Grade Point Average – Students must meet the following minimum grade point averages:

    Cumulative Hours AttemptedCumulative GPA
    1-15 1.5
    16-30 1.8
    31 or more 2.0
    The highest grade is counted toward a student’s grade point average for courses that have been repeated; however, all repeated classes are counted as attempted hours. Satisfactory Academic Progress (SAP) is reviewed each semester.
  • Is it better to withdraw or take an “F”? – This is a frequently asked question. A “W” will not affect your grade point average but will adversely affect your completion ratio. A grade of “F” will have a negative effect on both your grade point average and your completion ratio.
  • Hours Attempted vs. Hours Earned – Students must complete a total of 67 percent of all coursework attempted, including remedial coursework. Coursework attempted during all semesters, including fall, spring and summer, will be evaluated cumulatively. This is reviewed each semester. Students participating in the St. Charles Community College financial aid program are required to submit official transcripts from all previous institutions attended. Transfer credit accepted from other colleges and universities will be included in the number of credit hours attempted and earned. Financial aid applications will not be processed until transcripts from all previous institutions have been received and evaluated.
  • Maximum Hour Limit –The maximum number of credit hours allowed for a student enrolled in an associate of arts degree program at SCC is 96 attempted credit hours. Students accepted and enrolled in the associate degree nursing program are allowed 108 attempted credit hours. This includes hours transferred in from other colleges, hours previously completed at SCC (whether or not financial assistance was received) and withdrawals.
    • You may change programs, but program changes do not extend the maximum number of credit hours for which you will be eligible.
    • The maximum number of credit hours for a certificate program will be based on the number of credit hours required for completion of those individual programs. For example: A certificate program that requires 36 credit hours will have a maximum of 54 hours of financial assistance eligibility. Student records will be reviewed at the end of each semester.
    • Students who have earned an Associate's or Bachelor's degree are considered to have met the maximum attempted credit hour limit.

What happens if I fail to meet the minimum standards of Satisfactory Academic Progress?

Warning – Failure to meet all parts of the satisfactory academic progress policy will result in financial aid warning. Students may continue to receive assistance for one semester, but must meet all parts of the satisfactory academic progress policy by the end of the warning semester.

Suspension – Failure to meet the minimum required GPA or minimum completion ratio during the semester(s) following notification of warning will result in financial aid suspension. Failure to complete at least 3 credit hours in a semester with a passing grade or a complete withdrawal from SCC during a semester, whether or not aid was received, will also result in automatic suspension of aid.

Can I get state and federal financial aid funds reinstated?

Students can regain eligibility by bringing themselves back into compliance with the required cumulative GPA, and the required 67 percent completion ratio out of all hours attempted at SCC and hours accepted from transferring institutions.

Right to appeal suspension

Students who are placed on financial assistance suspension due to extenuating circumstances may appeal their suspension through the Enrollment Services Appeals Committee. Appeals will be reviewed on a case-by-case basis.

Students whose financial assistance has been reinstated as a result of an appeal will be granted the status of "Probation." Progress will then be monitored on a term basis rather than a cumulative basis. Students will be required to meet with a financial assistance counselor to develop an academic plan. They will then be allowed to enroll in only those courses that are part of established academic plan.

Students will also be required to maintain a term grade point average of at least 2.0 and a term completion ratio of 100% for each future term of enrollment. A student who fails to meet the term requirements after being reinstated will be ineligible for any future financial assistance until his/her cumulative grade point average is a minimum 2.0 and their cumulative completion ratio is 67%. Additional appeals will not be considered. Students may continue to attend at their own expense.

Return to top


Glossary of Terms

There are so many new terms and concepts to get used to when starting college. Where can I get a list of these?

Academic Counselor
A professional staff member available to help with the planning and scheduling of appropriate classes.
ACE Center
The Academic and Career Enhancement (ACE) Center is a tutoring center with an attached computer lab.
ACT
A national test used for counseling and sometimes as admission criteria for specific programs. SCC is a national test center.
Assessment Test
SCC's way of measuring a student's ability in English, math and reading. The assessment is required for all first-time students taking more than 5 credit hours.
Associate of Arts Degree
A two-year degree designed to transfer, fulfill general education requirements and meet the first half of bachelor's degree requirements.
Associate of Applied Science
Career program. The primary purpose of curriculum leading to an A.A.S. is immediate employment. The requirements for this degree include appropriate coursework to prepare students to enter the job market upon completion.
Associate of Science
A degree offered for specific majors that are science related. May offer skills to be used in employment after completion, but may also be used for the purpose of transferring to earn a bachelor's degree.
Catalog
The primary resource in guiding you through the programs, services, and policies of St. Charles Community College. The online catalog will be updated near the start of each academic term.
Certificate
A short term program of study. It can be earned by itself or the credits can generally be applied to a degree if the student takes additional courses.
CLEP
College Level Examination Program. A college credit by examination program.
Co-requisite
A requirement you must be meeting while you are taking a specific course.
Course Description
A short description of course content, including course prerequisites and co-requisites. Each course description includes the departmental abbreviation, a corresponding three digit number (example, Introduction to Psychology is PSY 101) and the number of credit hours assigned to the course.
Course Load
Number of credit hours in which a student is enrolled in an academic term.
Credit Hour
One unit of course work equivalent to 15 contact hours of classroom instruction. A typical college course is equivalent to 3 credit hours.
Curriculum
A required group of courses that comprise a specific program of study.
Department
A subdivision of a school or college that deals with a specified area(s) of study (i.e. music).
Developmental Courses
Courses that help prepare students for successful completion of college-level coursework – any course below the 100 level.
Drop
The process of withdrawing from one or more classes after initial registration.
Elective
Any course in the curriculum you wish to take AND for which you have met the prerequisite(s). An academic counselor will assist you in determining if this course counts towards your degree.
Fees
A few courses/programs have additional fees.
Finals
Key examinations offered during the final week of a given semester or term. Finals usually weigh heavily in course grade determination.
Free Application for Federal Student Aid (FAFSA)
The application required for students to be considered for federal student financial aid.
Freshman
Any SCC student who has completed fewer than 28 credit hours.
General Education
A component of the degree program that gives students an opportunity to explore areas outside of their majors.
Grade Point Average
A cumulative GPA is a calculation on all non-developmental course work taken at SCC recorded on the student record and based on a 4.0 average (GPA) scale (i.e. A=4.0, B=3.0, C=2.0, etc.). The semester GPA is a calculation of all non-developmental coursework taken in a semester.
Grants
Awarded through the Enrollment Services Department, grants give qualifying students money for school that doesn't have to be paid back.
Major
The subject of study in which a student chooses to specialize; a series of related courses, taken primarily at the transfer institution.
Midterms
Progress reports issued to students who are receiving either a 'D' or 'F' at the midpoint of the semester. Grades are mailed or can be accessed via SCC Connection.
Minor
A smaller subject of specialization, completed at the transfer institution. (Approximately 20 credit hours).
Open Admissions
The admissions policy of SCC! We admit virtually all high school graduates, regardless of academic qualifications such as high school grades and placement test scores.
Prerequisite
A requirement which must be met before enrollment in a related course.
Probation (Academic)
A student is placed on academic probation the second time his/her grade point average falls below satisfactory academic progress.
Registrar
Keeper of official student records.
Registration
A process by which students formally enroll in classes for the next term.
Residency Requirements
The number of credits that must be completed at SCC for graduation (15 hours are required).
Scholarships
Awards to students based on merit or merit plus need, which do not need to be repaid.
Semester
A college term consisting of 16 weeks of class sessions in the fall or spring. The summer semesters are usually an eight-week session.
Sophomore
Any SCC student who has completed 28 credit hours or more.
Student Aid Report (SAR)
Information received after your FAFSA has been processed. It reports the information you provided on the application and is the criteria used to determine eligibility for financial aid.
Suspension (Academic)
A student is placed on academic suspension when his/her cumulative grade point average falls below satisfactory academic progress for the third time. The student will not be allowed to register for classes for the semester after being placed on suspension.
Syllabus
A detailed course outline often including instructor expectations for student attendance, assignments, and grading.
Transcripts
Official record of all coursework. May be obtained from the Enrollment Service's Office.
Tuition
An amount of money charged to a student for each course credit hour.
Warning (Academic)
A student is placed on academic warning when his/her cumulative grade point average falls below satisfactory academic progress for the first time.
Withdraw
A way to "drop" a course after the semester starts. Class must be dropped by a specific deadline. A grade of "W" is recorded for that class and there is no effect on grade point average.

Return to top


Grades

Satisfactory Academic Progress

St. Charles Community College (SCC) has academic standards that all students must meet. It is necessary for students to maintain a sufficient grade point average (GPA) to graduate from SCC and transfer to a four year college or start a career. Students who meet SCC academic standards are making “satisfactory academic progress” and are in “good standing.”

To stay in “good standing,” students must maintain a cumulative GPA of 2.0 after they have earned 15 college credit hours or more at SCC.

What Happens If My GPA Drops Below 2.0?

Academic Warning: A student is placed on academic warning when their cumulative GPA falls below a 2.0 for the first time. Students are unable to register for additional courses until they have completed a mandatory online college success workshop.

Academic Probation 1: A student is placed on Academic Probation 1 when their cumulative GPA falls below 2.0 in two consecutive terms. The student must attend an in-person workshop to create an academic success plan for their next semester of enrollment. The student is also required to enroll for classes with an academic counselor and is limited to a maximum of 13 credit hours.

Academic Probation 2: A student is placed on Academic Probation 2 when their cumulative GPA remains below a 2.0 for a third consecutive term. The student is required to enroll for classes with an academic counselor and is limited to a maximum of 13 credit hours.

Academic Suspension: A student is placed on Academic Suspension when their cumulative GPA remains below a 2.0 for a fourth consecutive term. Students will be prohibited from enrolling in courses the semester following the suspension status.

Academic Dismissal: A student will no longer be allowed to attend SCC unless they are academically reinstated by the vice president for academic and student affairs. Students must wait a minimum of one semester to appeal this status (summer semester excluded). For a detailed list of procedures to apply for academic reinstatement, contact the office of the vice president for academic and student affairs at 636-922-8258.

What If I Get Suspended?

  • Suspended students will be required to sit out a semester to reevaluate their academic plans. Students may return the following semester. A meeting with the Dean of Academic Counseling is required to enroll in classes. Enrollment is restricted to 13 credit hours.
  • Students wishing to appeal the layout period and remain continuously enrolled, may make an appointment to speak with the Dean of Academic Counseling at 636-922-8477.
  • After returning from suspension students are required to maintain a 2.0 term GPA each semester that they attend SCC. A meeting with an academic counselor is required to enroll for classes.
  • Students who do not earn at least a 2.0 term GPA will be academically dismissed.

When a student’s cumulative GPA reaches a 2.25 or above, they are placed on a less restrictive status and are then able to enroll for courses without meeting with an academic counselor

Review of Academic Status

The college recognizes that extenuating circumstances occur from time to time that may warrant further review of a student’s academic progress. Contact the Enrollment Services Department for more information.
NOTE: Students with concerns about course requirements, class procedures, teaching styles or grades should follow the procedure outlined in the Procedure for Addressing Student Concerns section of the catalog.

Grade Grievance Policy

Students with concerns about grades should, whenever possible, first approach the instructor for clarification/resolution. Concerns about final grades must be expressed by the end of the next regular semester. If, after contacting the instructor, you still have concerns, you should address them to the appropriate program coordinator and/or department chair who will work with you and the instructor to resolve the matter. If the department is unable to remedy the situation, you should address your concerns to the division dean. If resolution still is not achieved, you may then appeal in writing to the Office of Academic and Student Affairs, SSB 2110. Anonymous calls or unsigned letters will not be acknowledged. Only concerns expressed by the individual student involved will be addressed.

Grading System

Grading symbols and corresponding grade points are listed below. Some symbols are not grades but designations of administrative action regarding course work.

A (Excellent) Student has demonstrated outstanding proficiency in mastering course objectives. (4 grade points per credit hour in computation of grade point average.)

B (Above Average) Student has demonstrated above-average proficiency in mastering course objectives. (3 points)

C (Average) Student has demonstrated average proficiency in mastering course objectives. (2 points)

D (Below Average) Student has demonstrated below-average proficiency in mastering course objectives. (l point)

F (Failing) Student has not demonstrated a minimum passing proficiency in mastering course objectives (O points)

I (Incomplete) Due to extenuating circumstances, a student may be given an extension of time by the instructor to complete course objectives. The “I” can be issued only at the discretion of the instructor. Once you are issued an “I,” you may not withdraw from the course in which the “I” was issued. The “I” must be made up by the midterm of the following semester or it will become an “F” grade. The incomplete must be completed with the instructor who originally issued the “I.” The “I” does not count in computation of grade point average.

P (Pass) Student has completed the course work satisfactorily. This mark is used for most developmental courses and other courses at the discretion of the college. (Does not count in computation of grade point average.)

R (Re-enroll) The student has made satisfactory progress but should re-enroll until the course objectives are completed. This mark is used for developmental courses only. (Does not count in computation of grade point average.)

V (Audit) Student’s final registration in the course was on an audit basis (no credit). (Does not count in computation of grade point average.)

W (Withdrawal) A “W” is not a grade, but an indication of administrative action requested by the student. You must officially withdraw from a course before the end of the 10th week of classes. For courses shorter than the normal semester, the withdrawal period will be prorated. A “W” may not be changed to a grade. (Does not count in computation of grade point average.)

AW (Administrative Withdrawal) The grade of "AW" will be assigned to those courses that have been administratively withdrawn from a student’s record. A grade of "AW" will not count in a student’s grade point average but will count in their overall completion ratio. See Board Policy 439 Withdrawal.

Z Administratively unable to give a grade at this time.

Scholastic Honors

Full-time students who earn a 3.50 or above semester grade point average in 12 or more semester hours of credit and part-time students who earn at least a 3.50 GPA for each cumulative 12 credit hours will be named to the Dean’s List. Developmental courses, pass/fail courses, transfer credits, and courses in which incomplete grades were received do not count toward the credit hours.

The Associate of Arts, Associate of Arts in Teaching, Associate of Science, and Associate of Applied Science degrees and certificates will be granted with the following designations to candidates of superior academic achievement:

Cumulative GPA of at least 3.50-3.74 – Honors

Cumulative GPA of 3.75-3.99 – High Honors

Cumulative GPA of 4.0 – Highest Honors

Indication of scholastic honors at the commencement ceremony will be based on the previous fall semester cumulative GPA.

Transcript and Grade Reports

To Request a Transcript

We now offer electronic transmission of official transcripts. Students can track their status and be notified via text or email when the transcript has been sent.

You may request a transcript by accessing this link: Student Clearinghouse. In addition, in person requests can be made. We do not accept FAXED requests. Use the Transcript and Enrollment Verification Form.

Getting Your Grades

Final grades (and midterms) are available on SCC Connection. Grades and satisfactory academic progress will be finalized approximately three to five days after the last day of classes for the term.

  • An SCC Connection account allows you to view and print an unofficial transcript of your grades.
  • For technical support, contact the SCC Help Desk.
  • Report cards are no longer mailed.

Variable-Credit Course

Consult with the instructor before you register so you know what number of hours to declare when you register for the class. The range of credit available is shown with the course in college class schedules that are available online before each registration period.

Return to top


Graduation Information

Associate of Arts Graduation Requirements

General Education Requirements

General Education studies at St. Charles Community College guide students into a deeper understanding of themselves and of their responsibilities as citizens, and they provide the knowledge and skills on which to build a richer appreciation of their world.

NOTE: The courses below meet the general education requirements* for SCC and the state of Missouri. This sequence of courses is for the students who wish to transfer to a four-year institution and have met their general education requirements. To obtain the Associate of Arts degree from SCC, students must also meet the Institutional Requirements outlined below. See: Associate of Arts Graduation Requirements.

* Some academic programs may require a specific course within a discipline. See the Degrees and Certificates section for details. Check with academic advising for transfer institution-specific requirements.

SCC Institutional Requirements

  • Complete a minimum of 64 credit hours, including 42 credit hours of general education courses adhering to the minimums as listed below.
  • Complete 22 credit hours of elective courses as advised by an academic counselor, including one of the following, ART 1105, BAS/CPT 103, CPT 115, EDU 220 or test for competency.
  • Complete a minimum of 15 credit hours at SCC.
  • Earn a 2.00 cumulative grade point average.

Applying for Graduation

To officially receive your degree and/or certificate and to have it reflected on a transcript, you will need to apply for graduation.

When to Apply

Submit an application one semester prior to completing your degree requirements. There are four graduation dates per year: December, March (practical nursing only), May and August. Application deadlines can found on the current academic calendar or listed on the application for graduation.

A summer graduate who wishes to participate in the May commencement ceremony must file an application for graduation by Feb. 1.

Commencement Ceremony | Diploma | Grades

1. Complete the Application for Graduation in paper form or Starting Fall 2015 via SCC Connection

To be awarded a degree/certificate you must:

  • Meet all requirements of the degree/certificate program of the catalog in effect when the you first enrolled or any subsequent catalog as long as the you are enrolled in at least one fall or spring term each academic year (August-May).
  • Have earned at least 15 credit hours at SCC.
  • Earn a cumulative grade point average of at least 2.0 (2.75 for the AAT)
  • Resolve all financial obligations to the college and return all library and college materials.
Earning More Than One Degree

A separate application must be completed for each degree or certificate; the graduation fee for each additional application is $10.

2. Submit the Completed Application for Graduation

Take your completed application for graduation along with the graduation fee ($30) to the Cashier's Office (ADM 1117) for processing. The graduation fee covers your diploma, diploma cover and cap and gown. This fee is non-refundable. Late application fees ($50) may apply depending on the date of your application. If applying online, payments will be made online.

If you decide to postpone your graduation: The fee is transferable with the application. Notify Enrollment Services at least three weeks before your original anticipated date of graduation.

In about 7-10 working days after submitting your application, you will receive a degree audit. The audit indicates which courses and/or requirements are necessary to complete for your degree.

Keep a copy of your application for graduation for your records.

3. Attend Commencement in May

A commencement ceremony is held annually in May for students having completed requirements for a degree or certificate.

In March, commencement information will be sent to students who graduated the previous December and to students who applied for March, May and August (application submitted by Feb. 1) graduations. Students should verify their physical address is correct and should be checking USPS mail and SCC CougarMail for correspondence.

  • Students are not required to participate in the ceremony.
  • Family, friends and guests are welcome to attend. Due to a limited seating capacity, each guest will need a ticket to sit in the College Center. Each student will be sent graduation/ticket instructions in March. Special attention needs to be given to these instructions to ensure ticket availability. Line tickets and alternate seating will be available in the Fine Arts Building.
  • Academic honors are based on the cumulative college-level GPA through the FALL semester. After the calculation of spring and/or summer grades, all adjustments will be reflected on the final transcript and diploma.
  • Caps and gowns can be picked up in the Café/Bookstore in April. This information will also be sent in March.
  • Following the ceremony, a reception will be available.
  • Your picture will be taken after you walk off the stage by our official photographer.
  • Participation in the commencement ceremony does not necessarily mean you have graduated. Final grades and final evaluations need to be completed prior to the granting of the degree/certificate.

Receiving Your Diploma

Diplomas earned for December, March and May graduates will be issued at least three weeks after the May commencement. August diplomas will be mailed at the end of August. December graduation dates will be posted on the student's transcripts at the time all degree requirements are met.

Getting Your Grades

Final grades (and midterms) are available on SCC Connection. Grades and satisfactory academic progress will be finalized approximately three to five days after the last day of classes for the term.

  • An SCC Connection account allows you to view and print an unofficial transcript of your grades.
  • For technical support, contact the SCC Help Desk.
  • Report cards are no longer mailed.

Return to top


Grievance/Appeal/Harassment and Sexual Misconduct

Non-Discrimination and Equal Opportunity

The College is committed to non-discrimination and equal opportunity regarding the treatment of students, faculty and staff. The College adheres to a strict non-discrimination policy in student admission, educational programs, activities, and employment regardless of race, color, sex, sexual orientation, religion, creed, national origin, ancestry, age, veteran status, disability, or genetic information. The College is an Equal Opportunity Employer.

The College maintains a complaint procedure for the purpose of investigating and providing prompt and equitable remedy.

External Resolution Options

The Missouri Department of Higher Education serves as a clearinghouse for post-secondary student complaints. The MDHE complaint policy may be found at dhe.mo.gov/documents/POLICYONCOMPLAINTRESOLUTION.pdf. This Web page contains information about the complaint process and includes instructions for how to file a formal complaint. Note that the policy provides that a student who wishes to file a complaint with the department must first exhaust all formal and informal avenues provided by the institution to resolve disputes.

Additionally, students may also contact the Higher Learning Commission of the
North Central Association of Colleges and Schools
230 South LaSalle Street, Suite 7-500
Chicago, IL 60604-1411
800-621-7440; Fax: 312-263-7462

Prohibition of Discrimination, Harassment, Sexual Harassment, and Sexual Violence

All forms of discrimination and harassment degrade the quality of work and diminish the academic mission and will not be tolerated. Sexual harassment, because of its nature, has received special attention within Title IX of the Education Amendments of 1972 (Title IX) and Title VII of the Civil Rights Act. Further, because of the unique relationship between student and faculty member or supervisor and subordinate and the inequities in power, sexual harassment is especially troublesome in the academic environment. Sexual harassment not only violates the law and college policy, but also can damage personal and professional relationships, cause career or economic disadvantage and expose the college to legal liabilities and other financial consequences.

Sexual and other forms of harassment can be prevented through instilling knowledge and awareness. This policy is intended to increase awareness and provide practical information regarding sexual harassment by making available information, resources and the availability of guidance on the subject.

Even consensual sexual or romantic relationships may be perceived as or become occasions of sexual harassment. For more information, individuals should refer to Policy 434.1/534.1, Romantic or Sexual Relationships.

Sexual Harassment

Sexual harassment is unwelcome conduct of sexual nature. Sexual harassment includes any unwelcome sexual advances, requests for sexual favors or other unwelcome written, electronic, verbal, or physical conduct of a sexual nature when:

  • Submission to such conduct is made, explicitly or implicitly, a term or condition of an individual’s education, employment or participation in college activity;
  • Submission to, or rejection of, such conduct by an individual is used as the basis for decisions affecting that individual’s academic standing, employment status or participation in a college program or activity;
  • Such conduct has the purpose or effect of unreasonably interfering with an individual’s academic or work performance or creating an intimidating, hostile or offensive environment for that individual’s employment, education or participation in a college program or activity. (This third situation is commonly known as hostile environment sexual harassment.)

Sexual harassment may occur between members of the same or opposite sex; sexual harassment may occur between persons of the same or different college status (faculty, staff, student, visitor, vendor, other). Groups may also be found to engage in sexual harassment.

Harassment based on a person’s sex is not limited to instances involving sexual behavior. Behavior that is based on sexual advances or overtones, as well as sex or gender harassment because of a person’s sex (for example, being denied equal treatment because a person is a female or male, or being treated differently because of gender stereotypes) may be considered sexual harassment.

Sexual harassment may include unwelcome sexually-oriented kidding or teasing, sexual innuendos, sexually-oriented jokes, jokes about gender-specific traits or which are gender-based or the display of obscene material.

Someone who is not the direct and immediate target of sexual harassment may still be a victim of sexual harassment. Harassing behavior toward others may be so offensive, demeaning or disruptive as to constitute a hostile work or academic environment, though not specifically directed at the observer or individual lodging a complaint.

Sexual Assault

Sexual Assault is actual or attempted physical sexual contact with another person without that person’s consent. Sexual assault includes, but is not limited to:

  • Intentional touching of another person’s intimate parts without that person’s consent;
  • Other intentional sexual contact with another person without that person’s consent;
  • Coercing, forcing, or attempting to coerce or force a person to touch another person’s intimate parts without that person’s consent;
  • Penetration, no matter how slight, of (1) the vagina or anus of a person by any body part of another person or by an object, or (2) the mouth of a person by a sex organ of another person, without that person’s consent;
  • Non-forcible sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by law; or
  • Non-forcible sexual intercourse with a person who is under the statutory age of consent.

In order for individuals to engage in sexual activity of any type with each other, there must be clear, knowing and voluntary consent prior to and during sexual activity. Consent can be given by word or action, but non-verbal consent is not as clear. Consent to some form of sexual activity cannot be automatically taken as consent to any other form of sexual activity. Consent must be freely given.

In order to give effective consent one must be of legal age and capable of making such decision. Assent does not constitute consent if:

  1. It is given by a person who lacks the mental capacity to authorize the conduct charged to constitute the offense and such mental incapacity is manifest or known to the actor; or
  2. It is given by a person who by reason of youth, mental disease or defect, incapacitation, a drug-induced state, or any other reason is manifestly unable or known by the actor to be unable to make a reasonable judgment as to the nature or harmfulness of the conduct charged to constitute the offense; or
  3. It is induced by force, duress, or deception.

Domestic Violence

Domestic Violence is a felony or misdemeanor crime of violence committed:

  • By a current or former spouse or intimate partner of the victim;
  • By a person with whom the victim shares a child in common;
  • By a person who is cohabitating with or has cohabitated with the victim as a spouse or intimate partner;
  • By a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction in which the crime of violence occurred; or
  • By any other person against an adult or youth victim who is protected from that person’s acts under the domestic or family violence laws of the jurisdiction in which the crime of violence occurred.

Dating Violence

Dating Violence is violence committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim. The existence of such a relationship shall be based on the reporting party’s statement and with consideration of the length of the relationship, the type of relationship, and the frequency of interaction between the persons involved in the relationship. Dating violence includes, but is not limited to, sexual or physical abuse or the threat of such abuse. Dating violence does not include acts covered under the definition of domestic violence.

Stalking

Stalking is engaging in a course of conduct directed at a specific person that would cause a reasonable person to fear for her or his safety or the safety of others, or suffer substantial emotional distress.

For purposes of this definition:

  • “Course of conduct” means two or more acts, including, but not limited to, acts which the stalker directly, indirectly, or through third parties, by any action, method, device, or means follows, monitors, observes, surveils, threatens, or communicates to or about, a person, or interferes with a person’s property;
  • “Substantial emotional distress” means significant mental suffering or anguish that may, but does not necessarily, require medical or other professional treatment or counseling; and
  • “Reasonable person” means a reasonable person under similar circumstances and with similar identities to the victim.

Sexual Exploitation

Sexual exploitation occurs when one person takes non-consensual or abusive sexual advantage of another for his/her own advantage or benefit, or to benefit or advantage anyone other than the one being exploited, and that behavior does not otherwise constitute one of the other sexual violence offenses. Examples of sexual exploitation include, but are not limited to:

  • invasion of sexual privacy;
  • prostituting another person;
  • non-consensual digital, video, or audio recording of nudity or sexual activity;
  • unauthorized sharing or distribution of digital, video, or audio recording of nudity or sexual activity;
  • engaging in voyeurism;
  • going beyond the boundaries of consent (such as allowing someone to hide in a closet to watch you having consensual sex);
  • knowingly exposing someone to or transmitting an STI, STD, or HIV to another person;
  • intentionally or recklessly exposing one’s genitals in non-consensual circumstances;
  • inducing another to expose their genitals;
  • sexually based stalking and/or bullying.

Sexual Violence

For purposes of this policy, Sexual Violence collectively refers to the terms “sexual assault,” “domestic violence,” “dating violence,” “stalking,” and “sexual exploitation” as defined in this policy.

Reporting Discrimination, Harassment, Sexual Harassment, and Sexual Violence

Students may report discrimination, harassment, sexual harassment, and sexual violence to the Title IX Coordinator, Sylvia Edgar, 636-922-8654, sedgar@stchas.edu, Room ADM 1242; or the Deputy Title IX Coordinator/Dean of Student Success, 636-922-8238, Room ADM 1123.

Employees may report discrimination, harassment, sexual harassment, and sexual violence to the Title IX Coordinator, Sylvia Edgar, 636-922-8654, sedgar@stchas.edu, Room ADM 1242; or the Deputy Title IX Coordinator/Vice President for Human Resources, Donna Davis, 636-922-8300, ddavis@stchas.edu, Room ADM 1242.

Reports of discrimination or harassment may also be made to any Administrative Officer of the College listed below:

President: 636-922-8380
Vice President for Academic & Student Affairs: 636-922-8356
Vice President for Administrative Services: 636-922-8359
Vice President for Marketing & Communications: 636-922-8277
Vice President for College Advancement and Planning: 636-922-8472

The Title IX Coordinator and Deputy Title IX Coordinators will accept anonymous reports of discrimination, harassment, sexual harassment, and sexual violence and will take all reasonable steps to investigate and respond to such reports. However, the College’s ability to respond to anonymous reports may be limited.

Individuals may also report sexual violence to the Department of Public Safety (DPS) at 636-922-8545, CS 103. A report to DPS will be considered a report to law enforcement. Though DPS can assist victims of sexual violence in accessing services and/or contacting the Title IX Coordinator or Deputy Title IX Coordinators, DPS may also proceed with pursuing a criminal investigation and/or criminal charges with or without the victim’s consent.

The College will respond in a prompt and equitable manner to allegations of discrimination, harassment, sexual harassment, and sexual violence and will respond appropriately to those who violate this policy, up to and including dismissal from employment or expulsion from the College, as applicable.

Though the College encourages all individuals to bring reports of discrimination, harassment, sexual harassment, and sexual violence to the attention of the Title IX Coordinator and/or Deputy Title IX Coordinators, credit-seeking students who wish to maintain confidentiality may contact the mental health counselor, which is provided by the College free of charge for credit-seeking students, at 636-922-8571. Unlike reports of discrimination, harassment, sexual harassment, or sexual violence made to other College officials (which must be reported to the Title IX Coordinator or Deputy Title IX Coordinators), credit-seeking students can speak with the mental health counselor confidentially and absent the student’s consent, such reports or conversations will not be reported to the Title IX Coordinator or Deputy Title IX Coordinators for further investigation pursuant to this policy. The mental health counselor can, however, assist the credit-seeking student in contacting the Title IX Coordinator or the Deputy Title IX Coordinators to report discrimination, harassment, sexual harassment, or sexual violence, at the student’s request.

Employees may contact the Employee Assistance Program at 800-356-0856 for confidential assistance.

Any individual who wishes to maintain confidentiality may speak with off-campus rape or domestic violence crisis counselors and off-campus members of the clergy and chaplains.

While the Title IX Coordinator, the Dean of Student Success, and the Vice President for Human Resources are formally responsible for enforcing compliance with discrimination, harassment, sexual harassment, and sexual violence policies, ensuring that the campus is free of discrimination, harassment, sexual harassment, and sexual violence is a shared responsibility of all members of the College community. A person does not have to be the direct target or victim of the discrimination, harassment, sexual harassment, or sexual violence to report it. As mentioned above, this policy covers conduct occurring on property owned or operated by the College, at College-sanctioned functions, and may also apply to off-campus conduct that adversely affects the campus environment. Thus, conduct that occurs off-campus may violate this policy and should be reported to the Title IX Coordinator or Deputy Title IX Coordinators.

If employee discrimination, harassment, sexual harassment, sexual violence, or retaliation is observed by, or reported to a College official (administrators, managers, and supervisors), then that official has the duty to immediately report the matter to the Title IX Coordinator or the Deputy Title IX Coordinators. If student discrimination, harassment, sexual harassment, sexual violence, or retaliation is observed by, or reported to any employee who could be reasonably perceived to have authority or duty to report or address these issues (administrator, manager, supervisor, faculty member dean, coach, Athletic Director, academic counselor/advisor, club advisor, law enforcement or public safety officer, or student conduct administrator), then that official has the duty to immediately report the matter to the Title IX Coordinator or the Deputy Title IX Coordinators. The fact that the alleged victim does not wish to file a complaint does not relieve the official of this responsibility.

If discrimination, harassment, sexual harassment, sexual violence, or retaliation of any kind is observed by or reported to an employee not listed above, that employee should report the matter to the Title IX Coordinator or the Deputy Title IX Coordinators. The employee may initially be able to omit personally identifiable information. The Title IX Coordinator, Dean of Student Success, and/or the Vice President for Human Resources will guide the employee with regard to how much detail is needed in the initial report. Following the initial report, College officials may need additional information in order to fulfill the College’s obligations under Title IX. In taking these actions, the College will always be guided by the goals of empowering the victim and allowing the victim to retain as much control of the process as possible. No employee or representative of the College can or should promise confidentiality. However, the mental health counselor of the College will maintain confidentiality excluding threat of harm to oneself or another.

The method for reporting discrimination, harassment, sexual harassment, and sexual violence is also outlined in the St. Charles Community College Reporting Discrimination, Harassment, Sexual Harassment and Sexual Violence (Report Procedure). A copy of that document may be obtained from the following locations:

  • Welcome Center, Administration Building
  • Office of Human Resources
  • Office of Academic and Student Affairs
  • Office of Administrative Services
  • Department of Marketing and Communications
  • Department of Enrollment Services
  • Office of the Dean of Student Success

The College recognizes that students who have been drinking and/or using drugs (whether such use is voluntary or involuntary) at the time an incident of sexual violence occurs may be hesitant to report such incidents due to fear of potential consequences for their own conduct. The College strongly encourages students to report incidents of sexual violence to campus officials. A bystander reporting in good faith or a victim reporting sexual violence to College officials or law enforcement will not be subject to campus conduct action for violations of alcohol and/or drug use policies occurring at or near the time of the sexual violence.

The College strictly prohibits retaliation of any kind against an individual for reporting discrimination, harassment, or sexual violence pursuant to this policy, assisting someone with a complaint of discrimination, harassment, or sexual violence, or participating in an investigation/disciplinary procedures following a complaint of discrimination, harassment, sexual harassment, or sexual violence. Examples of such prohibited retaliation include threats, intimidation, reprisals, adverse employment actions, or adverse educational actions. Any incidents of alleged retaliation should be immediately reported to the Title IX Coordinator or the Deputy Title IX Coordinators. The College will take appropriate corrective action, including disciplinary action, up to and including dismissal or expulsion, if retaliation, which is prohibited by this policy occurs.

Discrimination, Harassment, Sexual Harassment and Sexual Violence Investigation/Disciplinary Procedures

The College takes all reports of discrimination, harassment, sexual harassment, and sexual violence very seriously and responds to such reports in a prompt, equitable, and impartial manner. Investigations into allegations of discrimination, harassment, sexual harassment, or sexual violence will be completed as soon as practicable and typically take no longer than 60 days; however, extensions for good cause may be granted, with written notice to the parties of the delay and the reason for the delay. In determining whether allegations of discrimination, harassment, sexual harassment, or sexual violence constitute a violation of this policy, the College will consider the conduct alleged from the subjective and objective perspective of a reasonable person in the reporting party’s position, considering all circumstances.

Following a report of discrimination, harassment, sexual harassment, or sexual violence, the Title IX Coordinator will designate an individual(s) to conduct an investigation. As part of the investigation, as appropriate, the investigator(s) will meet with the reporting party, meet with the responding party, conduct additional interviews with fact witnesses, and gather relevant documentation. All investigations will be thorough, reliable, and impartial. Upon completion of the investigation, the investigator will provide a written report to the Title IX Coordinator who will then release the report to the Deputy Title IX Coordinator. It is the Deputy Title IX Coordinator (or designee) who will determine, in consultation with the Title IX Coordinator, whether there has been a policy violation and what disciplinary action(s)/sanction(s) (if any) will be imposed. Any disciplinary action(s)/sanction(s) and appeals will be governed by the following policies:

The responding party and other necessary parties will be notified in writing of the Deputy Title IX Coordinator’s finding of responsible/not responsible and any disciplinary action(s)/sanction(s) imposed, if any.

In addition to the procedures detailed above, the following rights, procedures, and guidelines apply in cases involving allegations of sexual harassment and sexual violence.

Following a report of sexual violence, the Title IX Coordinator, Deputy Title IX Coordinators, or designee will:

  • Provide the reporting party with referrals for medical care if appropriate;
  • Assess the immediate safety needs of the reporting party;
  • Provide the reporting party with contact information for DPS and/or the local police department and assist the reporting party with contacting DPS and/or the local police department if the reporting party requests;
  • Inform the reporting party of the availability of counseling, health, mental health, victim advocacy, legal assistance, visa and immigration assistance, and other services on and/or off campus including crisis hotline phone numbers;
  • Assess the need to implement interim interventions and long-term protective measures, such as academic, transportation, and working accommodations, and provide those accommodations if they are reasonably available and requested by the reporting party;
  • Provide a “no trespass” directive to the accused if deemed appropriate;
  • Provide the reporting party with written instructions on how to apply for a protective order; and
  • Provide the reporting party with a copy of this policy and inform the reporting party regarding timeframes for inquiry, investigation, and resolution.

Following a report of sexual violence or sexual harassment, the Title IX Coordinator, Deputy Title IX Coordinators, or designee will determine whether interim interventions and protective measures should be implemented and are reasonably available, and, if so, take steps to implement those interim interventions and protective measures as soon as possible. Examples of interim interventions and protective measures include, but are not limited to: a college order of no contact, adjustment of course schedules, a leave of absence, reassignment to a different supervisor or position, or interim/administrative suspension. These remedies may be applied to one, both, or multiple parties involved. Violations of directives and/or protective measures provided by the Title IX Coordinator, Deputy Title IX Coordinators, or their designee will constitute related violations that may lead to additional disciplinary action(s)/sanctions(s). Interim Interventions and protective measures imposed may be temporary pending the results of the investigation/disciplinary procedures or may become permanent as determined by the College.

Following a report of sexual violence or other alleged criminal behavior, the College will assist the reporting party in contacting DPS and/or the local police department to report the alleged criminal behavior if requested by the reporting party and will work collaboratively with DPS and/or the local police department unless otherwise prohibited by law. However, the College will not delay its investigation/disciplinary procedures pending the final results of a criminal investigation or proceeding.

Prior to proceeding with an investigation of a report of sexual harassment or sexual violence, the College will inform the reporting party that the investigation/disciplinary procedures are being pursued in accordance with this policy. If a reporting party does not wish to proceed with the investigation/disciplinary procedures or does not consent to the disclosure of his or her name or other identifiable information to the accused, the College’s ability to respond to the complaint may be limited. The College will take all reasonable steps to investigate and respond to the complaint consistent with the complainant’s request for confidentiality, but the College may not be able to comply with this request. The College will inform the reporting party if it cannot ensure confidentiality. Even if the reporting party does not wish to proceed with the investigation/disciplinary procedures, Title IX may nevertheless require that the College “take reasonable action” in response to the complaint. The Title IX Coordinator must weigh the reporting party’s wish not to proceed/request for confidentiality with:

  • The seriousness of the alleged conduct;
  • Whether there have been other complaints of the nature against the same student and/or employee; and
  • The responding party’s right to receive information regarding the allegations under FERPA

The Title IX Coordinator, the Dean of Student Success, the Vice President for Human Resources, the Vice President for Academic & Student Affairs, the College President, and other individuals involved in investigation/disciplinary procedures related to reports of sexual violence receive training annually on the issues related to domestic violence, dating violence, sexual assault, and stalking and are taught how to conduct the investigation/disciplinary procedures in a way that protects the safety of the reporting party and promotes accountability. These individuals also receive training on handling complaints of sexual harassment, these policies and procedures, and the confidentiality requirements. The College’s investigation/disciplinary procedures will not be conducted by officials who have a conflict of interest or bias for or against the reporting party or the responding party. If the reporting party or the responding party believes the official investigating the complaint or handling an appeal (if available) has a conflict of interest or bias for or against the reporting party or responding party, he/she shall notify the Title IX Coordinator as soon as reasonably possible. The Title IX Coordinator will determine whether a conflict of interest or bias exists and will appoint an alternative official if appropriate.

During investigation/disciplinary procedures related to complaints of sexual violence or sexual harassment, both the reporting party and the responding party will have the following procedural rights:

  • The opportunity to have an advisor of the individual’s choosing present during any investigative and/or disciplinary meetings. The role of the advisor is solely to support the individual. The advisor is not permitted to ask or answer questions, serve as a witness, or make a statement on behalf of the complainant or accused. The College is not responsible for providing the reporting party or the responding party with an advisor.
  • The right of the reporting party or the responding party to receive timely notice of meetings in which they are a participant;
  • Subject to applicable law, the right to receive timely and equal access to any information relied on as part of the investigation/disciplinary procedures; and
  • Equal opportunity to provide information through the investigation/disciplinary procedures.

The reporting party and responding party will not be permitted to directly question each other.

Determinations of whether the responding party is deemed responsible for the alleged behavior will be based on the preponderance of evidence standard. A preponderance of the evidence exists when a reasonable person, after a careful balancing of available information, would conclude that it is more likely than not that a violation of this policy occurred and that the responding party is responsible for the violation. If a violation of this policy is found, the College will act to end the sexual violence or sexual harassment, prevent its recurrence, and remedy its effects on the individual and the campus community.

If the investigation/disciplinary procedures result from a report of sexual harassment, both the reporting party and the responding party will be notified in writing of the Deputy Title IX Coordinator’s finding of responsible/not responsible and the disciplinary action(s)/sanction(s) imposed (when appropriate). The reporting party will only be notified of those that directly relate to the reporting party, like an order that the responding party stay away from the reporting party, and the right to appeal.

If the investigation/disciplinary procedures result from a report of sexual violence, both the reporting party and the responding party will be simultaneously notified in writing of the Deputy Title IX Coordinator’s finding of responsible/not responsible and the disciplinary action(s)/sanction(s) imposed (when appropriate), the right to appeal, any changes to the result of investigation/disciplinary procedures, and when such results become final.

Confidentiality

Though the College encourages all individuals to bring reports of discrimination, harassment, sexual harassment, and sexual violence to the attention of the Title IX Coordinator and/or the Deputy Title IX Coordinators, credit-seeking students who wish to maintain confidentiality may contact the mental health counselor, which is provided by the College free of charge for credit-seeking students, at 636-922-8571. Unlike reports of discrimination, harassment, sexual harassment or sexual violence made to other College officials (which must be reported to the Title IX Coordinator or Deputy Title IX Coordinators), credit-seeking students can speak with the mental health counselor confidentially and absent the student’s consent, such reports or conversations will not be reported to the Title IX Coordinator or Deputy Title IX Coordinators for further investigation pursuant to this policy. The mental health counselor can, however, assist the student in contacting the Title IX Coordinator or the Deputy Title IX Coordinators to report discrimination, harassment, sexual harassment or sexual violence, at the student’s request.

Employees may contact the Employee Assistance Program at 800-356-0856 for confidential assistance.

Individuals who wish to maintain confidentiality may speak with off-campus rape crisis or domestic violence counselors and off-campus members of the clergy and chaplains.

While all reports of discrimination, harassment, sexual harassment, and sexual violence, other than those made to the mental health counselor, must be shared with the Title IX Coordinator, such reports should be treated as confidential and shared only with persons who have a specific need to know due to their involvement in the investigation/disciplinary procedures related to the reporting party and/or their involvement in delivering resources or support services to the reporting party. If a reporting party requests confidentiality, the College will take all reasonable steps to investigate and respond to the complaint while respecting the reporting party’s request for confidentiality; however, complete confidentiality may not be possible. The College will maintain as confidential any interim interventions or protective measures provided to the reporting party to the extent that maintaining such confidentiality will not impair the ability of the College to provide the interim interventions or protective measures. Further, publicly available recordkeeping for purposes of Clery Act reporting and disclosures will be made without inclusion of identifying information about the victim, as defined in 42 USC 1395 (a) (20).

What to Do If You Have Been Sexually Assaulted

After an incident of sexual violence, one should consider seeking medical attention as soon as possible. As time passes, evidence may dissipate or become lost or unavailable, thereby making investigation, possible prosecution, disciplinary proceedings, or obtaining protection from abuse orders related to the incident more difficult. The following area hospitals provide physical evidence recovery kit collection and access to trained forensic nurse examiners and sexual assault nurses:

Barnes-Jewish St. Peters Hospital
10 Hospital Drive
St Peters, MO 63376
Phone: 636-916-9000

Progress West HealthCare Center
2 Progress Point Parkway
O'Fallon, MO 63368
Phone: 636-344-1000

SSM St. Joseph Health Center
300 First Capitol Drive
St. Charles, MO 63301
Phone: 636-947-5000

SSM St. Joseph Hospital West
100 Medical Plaza Lake
Saint Louis, MO 63367
Phone: 636-625-5200

SSM St. Joseph Health Center–Wentzville
500 Medical Drive
Wentzville, MO. 63385
Phone: 636-327-1000

In the State of Missouri, evidence may be collected even if you choose not to make a report to law enforcement.

It is important that a victim of sexual assault not bathe, douche, smoke, change clothing or clean the bed/linen/area where they were assaulted if the offense occurred within the past 96 hours, so that evidence may be preserved that may assist in proving that the alleged criminal offense occurred/or is occurring or may be helpful in obtaining a protection order.

In circumstances of sexual assault, if victims do not opt for forensic evidence collection, health care providers can still treat injuries and take steps to address concerns of pregnancy and/or sexually transmitted disease.

Victims of sexual assault, domestic violence, stalking and dating violence are encouraged to also preserve evidence by saving text messages, instant messages, social networking pages, other communications, and keeping pictures, logs, or other copies of documents, if they have any, that would be useful to SCC investigators or police.

Although the College strongly encourages all members of its community to report violations of this policy to law enforcement, it is the individual’s choice whether or not to make such a report and victims have the right to decline involvement with law enforcement. The College will assist any victim with notifying the local police department if they so desire.

How to Be An Active Bystander

Bystanders play a critical role in the prevention of sexual and relationship violence. They are "individuals who observe violence or witness the conditions that perpetuate violence. They are not directly involved but have the choice to intervene, speak up, or do something about it." We want to promote a culture of community accountability where bystanders are actively engaged in the prevention of violence without causing further harm. We may not always know what to do even if we want to help. Below is a list of some ways to be an active bystander.

  1. Watch out for your friends and fellow students/employees. If you see someone who looks like they could be in trouble or need help, ask if they are okay.
  2. Confront people who seclude, hit on, and try to make out with, or have sex with people who are incapacitated.
  3. Speak up when someone discusses plans to take sexual advantage of another person.
  4. Believe someone who discloses sexual assault, abusive behavior, or experience with stalking.
  5. Refer people to on or off campus resources listed in this document for support in health, counseling, or with legal assistance.

If you or someone else is in immediate danger, dial 911. This could be when a person is yelling at or being physically abusive towards another and it is not safe for you to interrupt.

Risk Reduction

With no intent to blame the victim and recognizing that only rapists are responsible for rape, the following are some strategies to reduce one’s risk of sexual assault or harassment (taken from Rape, Abuse, & Incest National Network, rainn.org)

  • Be aware of your surroundings. Knowing where you are and who is around you may help you to find a way to get out of a bad situation.
  • Try to avoid isolated areas. It is more difficult to get help if no one is around.
  • Walk with purpose. Even if you don’t know where you are going, act like you do.
  • Trust your instincts. If a situation or location feels unsafe or uncomfortable, it probably isn't the best place to be.
  • Try not to load yourself down with packages or bags as this can make you appear more vulnerable.
  • Make sure your cell phone is with you and charged and that you have cab money.
  • Don't allow yourself to be isolated with someone you don’t trust or someone you don’t know.
  • Avoid putting music headphones in both ears so that you can be more aware of your surroundings, especially if you are walking alone.
  • When you go to a social gathering, go with a group of friends. Arrive together, check in with each other throughout the evening, and leave together. Knowing where you are and who is around you may help you to find a way out of a bad situation.
  • Trust your instincts. If you feel unsafe in any situation, go with your gut. If you see something suspicious, contact law enforcement immediately (local authorities can be reached by calling 911 in most areas of the U.S.).
  • Don't leave your drink unattended while talking, dancing, using the restroom, or making a phone call. If you have left your drink alone, just get a new one.
  • Don't accept drinks from people you don't know or trust. If you choose to accept a drink, go with the person to the bar to order it, watch it being poured, and carry it yourself. At parties, don’t drink from the punch bowls or other large, common open containers.
  • Watch out for your friends, and vice versa. If a friend seems out of it, is way too intoxicated for the amount of alcohol they have had, or is acting out of character, get him or her to a safe place immediately.
  • If you suspect you or a friend have been drugged, contact law enforcement immediately (local authorities can be reached by calling 911 in most areas of the U.S.). Be explicit with doctors so they can give you the correct tests (you will need a urine test and possibly others).
  • If you need to get out of an uncomfortable or scary situation, here are some things that you can try:
    • Remember that being in this situation is not your fault. You did not do anything wrong, it is the person who is making you uncomfortable that is to blame.
    • Be true to yourself. Don't feel obligated to do anything you don't want to do. "I don't want to" is always a good enough reason. Do what feels right to you and what you are comfortable with.
    • Have a code word with your friends or family so that if you don’t feel comfortable you can call them and communicate your discomfort without the person you are with knowing. Your friends or family can then come to get you or make up an excuse for you to leave.
    • Lie. If you don’t want to hurt the person’s feelings it is better to lie and make up a reason to leave than to stay and be uncomfortable, scared, or worse. Some excuses you could use are: needing to take care of a friend or family member, not feeling well, having somewhere else that you need to be, etc.
  • Try to think of an escape route. How would you try to get out of the room? Where are the doors? Windows? Are there people around who might be able to help you? Is there an emergency phone nearby?
  • If you and/or the other person have been drinking, you can say that you would rather wait until you both have your full judgment before doing anything you may regret later.

Review of Academic Status

The college recognizes that extenuating circumstances occur from time to time that may warrant further review of a student’s academic progress. Contact the Enrollment Services Department for more information.
NOTE: Students with concerns about course requirements, class procedures, teaching styles or grades should follow the procedure outlined in the Procedure for Addressing Student Concerns section of the catalog.

Rights and Options for Victims of Sexual Violence

Regardless of whether a victim elects to pursue a criminal complaint or whether the offense is alleged to have occurred on or off campus, the College will assist victims of sexual assault, domestic violence, dating violence, stalking, and sexual exploitation and will provide each victim with a written explanation of their rights and options.

The College complies with Missouri law in recognizing an Ex-Parte Order of Protection or Full Order of Protection. Any person who obtains an order of protection against a member of the campus community should provide a copy to DPS and the Title IX Coordinator. A victim may then meet with DPS to develop a Safety Action Plan, which is a plan for DPS and the victim to reduce risk of harm while on campus or coming and going from campus. This plan may include, but is not limited to: escorts, special parking arrangements, changing classroom or work locations, allowing a student to complete assignments from home, etc. The College cannot apply for a legal order of protection, no contact order, or restraining order on behalf of the victim. The victim is required to apply directly for these services. According to Missouri State Statute 455.015, Venue: The petition shall be filed in the county where the petitioner resides, where the alleged incident of domestic violence occurred, or where the respondent may be served. Protection from abuse orders should be applied for at the court house where the victim resides.

The College may issue an institutional no contact order if deemed appropriate. To the extent of the victim’s cooperation and consent, SCC offices will work cooperatively to ensure that the reporting party's health, physical safety, work, and academic status are protected, pending the outcome of the College’s investigation/disciplinary procedures. For example, if reasonably available, a reporting party may be offered changes to academic, living, or working situations in addition to counseling, health services, visa and immigration assistance, and assistance in notifying appropriate local law enforcement. Additionally, personal identifiable information about the reporting party will be treated as confidential and should only be shared in accordance with this and related policies with persons with a specific need to know due to their involvement in the College’s investigation/disciplinary procedures and/or their involvement in delivering resources or support services to the complainant. For example, publicly available recordkeeping for purposes of Clery Act reporting and disclosures will be made without inclusion of identifying information about the victim, as defined in 42 USC 1395 (a) (20).) Further, the College will maintain as confidential, any interim interventions or protective measures provided to the reporting party to the extent that maintaining such confidentiality would not impair the ability of the institution to provide the interim interventions or protective measures.

The College does not publish the name of crime victims, nor house identifiable information regarding victims, in DPS’s Daily Crime Log or online. Victims may request that directory information on file be removed from public sources by request from the Student Success office.

Student Concerns, Procedures for Addressing

Students with concerns about course requirements, class procedures, teaching styles or grades should whenever possible first approach the instructor for clarification/resolution. Concerns about final grades must be expressed by the end of the next regular semester. If, after contacting the instructor you still have concerns, you should address them to the appropriate program coordinator and/or department chair who will work with you and the instructor to resolve the matter. If the department is unable to remedy the situation, you should address your concerns to the division dean.

Individual departments may establish their own internal procedures for handling student concerns. If the division is unable to remedy the situation, you may then appeal in writing to the Office of Academic and Student Affairs. Anonymous calls or unsigned letters will not be acknowledged. Only concerns expressed by the individual student involved will be dealt with.

Employees of the college may not legally discuss matters pertaining to non-minor students with parents, spouses, friends or classmates without a signed release from the student.

See Student Rights

Student Grievances

Any student grievance not specifically addressed by other written policies in this handbook should be directed to the Office of Academic and Student Affairs in SSB 2110 636-922-8356.

Additional External Grievance Process

The Missouri Department of Higher Education serves as a clearinghouse for postsecondary student complaints. The MDHE complaint policy may be found at dhe.mo.gov/documents/POLICYONCOMPLAINTRESOLUTION.pdf. This webpage contains information about the complaint process and includes instructions for how to file a formal complaint. Note that the policy provides that a student who wishes to file a complaint with the department must first exhaust all formal and informal avenues provided by the institution to resolve disputes.

The Office for Civil Rights (OCR) enforces several Federal civil rights laws that prohibit discrimination in programs or activities that receive federal financial assistance from the Department of Education. A complaint can be filed by anyone who believes that an education institution that receives Federal financial assistance has discriminated against someone on the basis of race, color, national origin, sex, disability, or age. The complaint form can be found at OCR Complaint Form.

Additionally, students may also contact the Higher Learning Commission of the North Central Association of Colleges and Schools:

230 North LaSalle Street, Suite 7-500
Chicago, IL 60604-1411
1-800-621-7440; Fax: 312-263-7462

Return to top


Grounds

Service Animals

Domestic animals are prohibited on college properties (except on the Dardenne Greenway Trail) with the exception of service animals that may be needed by visitors, students and employees. Service animals are protected by the law.

Individuals are encouraged but not required to contact Disability Support Services (DSS) if bringing a service animal to campus.

Community Use of Campus

St. Charles Community College makes the campus as accessible as possible to district residents by offering meeting space when available and by providing many cultural opportunities through the Donald D. Shook Fine Arts Building and theater.

In addition, the campus is the site of many seminars, workshops and outdoor activities that are open for participation by the general public.

Users of facilities will be required to comply with all college policies and any applicable statutory regulations.

To inquire about community use of SCC campus facilities, contact the Office of Academic and Student Affairs or visit the community use of campus Web page. To view upcoming events and activities on campus, see the online SCC calendar.

Grounds Restrictions

Animals are prohibited on College properties with the exception of service animals, which may be required by visitors, students and employees. In addition, dogs will be allowed on The Dardenne Greenway Trail, provided they are under the direct control of their owner at all times. Pet owners must clean up after their animal.

Hunting, fishing, swimming, ice skating, skateboarding, rollerblading or other similar activity is prohibited on College sidewalks, walking trails or any College-owned property except on the Dardenne Greenway Trail where rollerblading and the use of golf carts are permitted. Walking or playing on ice-covered lakes is also prohibited.

Students needing assistance with service animal accommodation may contact the Office of Disability Support Services, 636-922-8247. Faculty and staff needing assistance with service animal accommodation may contact the Vice President for Human Resources, 636-922-8300.

Bicycles

Bicycles may be used on roadways only. For safety reasons, bicycles may only be used on parking lots when traveling to, commuting within and leaving the college property. Bicycles are allowed on the Dardenne Greenway Trail and walking trails and no “off-road” riding is permitted on campus. Pedestrians always have the right of way on sidewalks. Bicycle racks are provided at various locations on campus.

See Board Policy 303-Grounds Restrictions.

Parking on Campus

As a commuter college, the institution recognizes the necessity for adequate traffic control, safety and parking facilities. The SCC director of public safety is responsible for the development and enforcement of college traffic control procedures and for the general safety of the campus. Citations may be issued for violations of regulations. The following should be observed:

  • Parking hang tags are issued by the Department of Public Safety (free of charge with a paid tuition receipt) in the Campus Services Building during periods of non-registration or in the Café-Bookstore during the last two weeks of each registration period. Hang tags will be issued in the student’s name and must be displayed on the vehicle’s inside rearview mirror. Failure to do so may result in a $5 citation. The hang tag is transferable to any vehicle driven by the student.
  • Park only in authorized areas. Students who have registered and paid for classes may park their cars on any campus lot.
  • Designated areas:
    • Blue lines – Disabled parking
    • Crossed white lines – Official/college vehicles
    • Red lines – Emergency vehicles
  • Parking is not allowed in driving lanes or streets. Driving lanes must be kept clear for emergency vehicles. All cars parked in driving lanes will be ticketed or towed at the owner’s expense. Curb-side parking is prohibited unless the curb forms part of the “lined” space.
  • Registered students are not considered visitors and will receive a citation if parked in a “Visitor Parking” space
  • Operation of any vehicle on paths, sidewalks, planted areas or in pedestrian areas is prohibited. Drivers must exercise the highest degree of care on roadways, driveways or parking lots on SCC property.
  • Drivers must obey the instructions of official traffic and parking control signs or devices.
  • Drivers must comply with all lawful orders or directions of a police officer, college public safety officer, fire department official or other emergency or law enforcement officials.
  • Campus speed limit is 20 mph on roadways and driveways, 15 mph on parking lots.
  • Vehicles left overnight on campus lots that do not have prior approval will be ticketed. It is prohibited to occupy a vehicle overnight on campus lots except during special events approved by the college.
  • The college does not assume responsibility for any motor vehicle (or its contents) parked on SCC property.
  • All accidents are to be reported to the Department of Public Safety located in the Campus Services Building.
  • For motorist assistance on parking lots and driveways of the campus, contact the Department of Public Safety at 636-922-8545.

Disabled Parking

Students, faculty and staff with physical disabilities may apply for temporary or permanently disabled status through the Missouri Department of Revenue License Bureau. Only state-issued disabled hang tags and license plates will be recognized. A Disabled Placard (a small sign indicating information about the vehicle operator) is a removable windshield placard that is to be hung from the rearview mirror of a parked vehicle in order to park in disabled parking spaces. The placard must be used only when a physically disabled person is the occupant of the motor vehicle at the time of parking or when the physically disabled person is being dropped off or picked up. Displaying a Disabled Placard and parking in a disabled parking space by a person not transporting the individual to whom the placard was issued will result in a parking ticket with a $50 to $300 fine.

Fines

Fines are:

  • $10 for all non-moving violations
  • $20 for any moving violation.
  • Disabled parking violations are $50.

Improper or reckless driving violations may result in a hearing before the dean of student success. All citations must be paid at the Cashier’s Office within 10 school days. A copy of the citation must accompany a check or money order payable to SCC and mailed to Cashier, SCC, 4601 Mid Rivers Mall Drive, Cottleville, Mo. 63376.

Officers from DPS/Campus Police may issue warnings, SCC Campus traffic tickets or municipal and state traffic tickets. Municipal traffic tickets are issued under the authority of the City of Cottleville municipal court and State traffic tickets are issued under the authority of the St. Charles County circuit court, traffic division. Fines for violations issued through a City or State court system are set by those jurisdictions.

Any vehicle parked and left unattended in an unauthorized location will be towed at the owner’s expense. If your vehicle is inoperable, contact Public Safety to avoid a ticket or towing. Unpaid citations must be paid by the end of the school term or grades will be withheld and you will not be permitted to enroll in any ensuing term.

Fines and towing charges are the responsibility of the person to whom the vehicle is registered.

A Student Traffic Court meets as needed to review student parking ticket appeals. Students may request a form to appeal in the Student Activities Office in Room 102 in the College Center.

For details about parking, read the Campus Parking Regulations brochure.
See board policy 305 – Motor Vehicle Regulations.

Return to top


Health and Disability Services

Behavioral Intervention Team

St. Charles Community College is concerned about the health and safety of our students, faculty and staff. SCC is committed to providing an environment where individuals are free to work, learn and teach, unencumbered and uninhibited by threats of intimidation or harm. To this end, the college has established the Behavioral Intervention Team (BIT). BIT is responsible for upholding college policies and procedures regarding student behavior.

What Happens to the Student in the BIT Process?

BIT provides students with confidential, respectful, proactive support, while offering resources and balancing the educational needs of students with the mission of SCC.

Community Commitment

A long standing tradition at St. Charles Community College is a profound respect for the dignity of all students, faculty and staff and a deep concern for the larger community as well.

Building on this tradition, BIT strongly encourages the SCC extended community to utilize its referral services to better serve our students. By doing so, BIT seeks to balance the educational needs of the student and those of the greater campus community. The success of this process hinges on community commitment to reporting concerns. If you have any further questions or need to refer a student complete the Student Concern form or call 636-922-8111.

Disability Services for Students

To apply for services you should schedule an appointment with the DSS Manager. The process includes a review of your documentation and an interview with the manager. Accommodations and disability status are approved on a case-by-case basis. Accommodations are arranged to ensure access to all programs/courses at SCC.

New students should apply to the college online and complete their assessment test or submit ACT scores before meeting with the DSS Manager. Each section of the assessment test is untimed and is taken on a computer. An online calculator is allowed for the math section. For more information, contact the Assessment Center. If accommodations are approved for the assessment tests, they will be provided through DSS and must be scheduled ahead of time.

The DSS office is now a one-stop-shop. You can have your accommodations approved at the same time that you are registering for classes. You should be able to have all of your advising needs met in DSS, unless you are an international student. Accommodations will be approved once you are enrolled in your semester classes.

SCC coordinates support services which provide equal access to the college. SCC is committed to providing accessibility to its programs/activities and reasonable accommodations for persons defined as disabled under the Americans With Disabilities Act As Amended and the Rehabilitation Act of 1973, Section 504. These acts protect qualified students with disabilities from discrimination.

DSS advocates for an accessible academic/physical environment and works collaboratively with staff, administrators and faculty. St. Charles Community College welcomes and supports a diverse student body and is responsible for ensuring accessibility.

Types of Services:

  • Accommodations for the Assessment Test
  • Assistive Technology
    • Screen magnification (CCTV, ZoomText)
    • Speech to text software (Dragon)
    • Screen reading software (Kurzweil, JAWS)
    • Livescribe pens
  • Accommodations on Exams--Extended time, quiet invironment, etc.
  • In-class Accomodations--Note taking, recording lectures, etc.
  • Books on CD
  • Interpreting or Captioning Services
  • Braille Documents

Transitioning to College

We have provided a link to the MO-AHEAD Transition Guide for Parents/Students. This guide provides valuable information for parents and students about the transition from K-12 to college, changes in roles/ responsibilities, and services provided.

Lactation Room

A lactation room is available for use by nursing moms. The room is located on the first floor of the Learning Resource Center, Room 142. The room is equipped with a sink, chair, table, lamp and accent decor. Nursing moms will need to provide their own pumps, supplies and cold storage. Nursing moms needing to use the room may access the key by depositing an ID or equivalent at the Circulation Desk in the Library. Student questions or concerns can be directed to the dean of student success or the associate dean of student success.

Mental Health Counseling

SCC provides short-term mental health counseling to assist students. The counselor will also assist students by providing referrals to community based services. SCC Mental Health Services

Sexual Assault/Violence

See Grievance, Appeal, Harassment & Sexual Misconduct

Death of a Current Student

If you are aware of the death of a current SCC student, obtain as much information as possible about the student and contact the office of the vice-president for academic and student affairs in SSB 2110, 636-922-8358 or 636-922-8775.

Return to top


Health and Disability Regulations

Communicable Diseases

Immunization Against Communicable Diseases

It is strongly recommended that all entering freshmen and transfer students be immunized for measles and rubella before they register for classes at SCC. Certain immunizations are required for admission to selected health programs. Details are available from the office for nursing and allied health programs, LU/SCC Center for Nursing and Allied Health Sciences, #1 Academy Place, Suite 102, Dardenne Prairie, Mo. Call 636-922-8280 for details about specific programs.

Meningococcal Disease & Vaccine Information (PDF)

Communicable Diseases and Blood-Borne Pathogens

It is the policy of the college to follow the Centers for Disease Control (CDC) guidelines for dealing with communicable diseases and blood borne pathogens. To provide a safe environment for students, faculty and staff, students with chronic communicable diseases may attend college when, through reasonable accommodation, the risk of transmission of the disease and/or the risk of further injury to the student is sufficiently remote in such setting so as to be outweighed by the detrimental effects resulting from the student's exclusion from the college. View SCC Board policy 400/409-Communicable Diseases.

Screenings & Insurance

Drug Screenings

Drug screenings are required for students participating in certain programs, such as nursing, and may also be required of student athletes. 

See SCC board policy 400/447.0 Drug Screening.

Health Insurance

The college recommends that all students seek health and accident insurance if they are not adequately covered by a family or work insurance plan. International students who were admitted on an F-1 visa are required to show proof of insurance (that meets SCC standards for use in the United States) prior to registration. While the college does not endorse one insurance plan over another, the college will provide information about student insurance plans through the Enrollment Services Department.

Health insurance is required for anyone competing in intercollegiate athletics or club sports.

If students traveling on college-sponsored trips have medical insurance, they must provide the club advisor with a copy of the insurance card, in case of emergency.

See SCC board policy 400/444 Insurance Information Students.

Medical Examinations

A medical examination is not generally required for admission to the college.  When a student has contracted a communicable disease that poses a potential and serious health hazard to other students, faculty and staff, the vice president for academic and student affairs may require a medical examination or a physician's statement of health status for admission to the college or continuation in classes.  Medical and immunization records may be required for admission to certain programs such as nursing or child care.

A physical examination by a licensed physician is required prior to trying out or participating in a SCC intercollegiate or club sport.  Any concerns noted by the physician will require further medical investigation.  A student must have a full release from a physician to participate. See board policy 400/423 Medical Examination.

Substance Free

Drug-Free Campus

St. Charles Community College is a drug-free institution and operates within the guidelines as set forth in the Drug-Free Schools and Communities Act Amendments of 1989, the Anti-Drug Abuse Act of 1988 and the Drug-Free Workplace Act of 1988.

SCC prohibits the unlawful manufacture, possession, use or distribution of drugs on the campus, college sites, client sites or at any college-sponsored event. The possession, use or distribution of alcoholic beverages on campus, college sites, client sites, instructional activities and at college-sponsored events is prohibited unless specifically approved by the president. Violation of this policy may result in disciplinary action, including dismissal.

See SCC board policy 414 Drug-Free Environment for Students and 581.0 Drug-Free Workplace for additional information.

SCC provides various drug and alcohol prevention activities and programs though out the semester.

Drug and Alcohol Abuse Prevention Program Report (PDF)

Tobacco-Free Campus

The college is committed to providing an environment that is safe and healthy. The use of tobacco, smoking and simulated smoking products are prohibited on all college property and in all college vehicles. This includes all buildings, common areas, building entrances, athletic fields, walking trails and parking lots. Signage is clearly posted on the perimeter of the property, at all entrances and other prominent places. Students who repeatedly violate the policy may be referred to the dean of student success, and may be disciplined under the student code of conduct as appropriate. Prohibited usage of products include, but are not limited to, cigarettes, cigars, pipes, electronic cigarettes, E-cigarettes and smokeless tobacco. See board policy 400/482.1 Prohibition Of Tobacco.

Drug-Free Campus

St. Charles Community College is a drug-free institution and operates within the guidelines as set forth in the Drug-Free Schools and Communities Act Amendments of 1989, the Anti-Drug Abuse Act of 1988 and the Drug-Free Workplace Act of 1988.

SCC prohibits the unlawful manufacture, possession, use or distribution of drugs on the campus, college sites, client sites or at any college-sponsored event. The possession, use or distribution of alcoholic beverages on campus, college sites, client sites, instructional activities and at college-sponsored events is prohibited unless specifically approved by the president. Violation of this policy may result in disciplinary action, including dismissal.

See SCC board policy 414 Drug-Free Environment for Students and 581.0 Drug-Free Workplace for additional information.

SCC provides various drug and alcohol prevention activities and programs though out the semester. For additional resources, see Alcohol and Drug Abuse Information and Resources.

Drug and Alcohol Abuse Prevention Program Report (PDF)

Tobacco-Free Campus

The college is committed to providing an environment that is safe and healthy. The use of tobacco, smoking and simulated smoking products are prohibited on all college property and in all college vehicles. This includes all buildings, common areas, building entrances, athletic fields, walking trails and parking lots. Signage is clearly posted on the perimeter of the property, at all entrances and other prominent places. Students who repeatedly violate the policy may be referred to the dean of student success, and may be disciplined under the student code of conduct as appropriate. Prohibited usage of products include, but are not limited to, cigarettes, cigars, pipes, electronic cigarettes, E-cigarettes and smokeless tobacco. See board policy 400/482.1 Prohibition Of Tobacco.

Return to top

Medical Withdrawal

Voluntary Medical Withdrawal

The Dean of Enrollment Services, in consultation with the Disability Support Services Manager, may approve a voluntary medical withdrawal. A medical withdrawal may be requested when extraordinary circumstances, such as a serious illness or injury, prevent the completion of a semester and the deadline to withdraw from that semester has passed. The medical withdrawal policy covers both physical health and mental health difficulties.

The College complies with the Americans with Disabilities Act (ADA), the Americans with Disabilities Act Amendments Act of 2008 (ADAAA), Section 504 of the Rehabilitation Act of 1973, and applicable similar state and federal laws.

Only illness or injury of the student, of extended duration, is normally considered for a medical withdrawal. Consideration will be given only when an illness or injury makes it impossible to complete a term.

Students should submit a letter of explanation along with supporting documentation to the Dean of Enrollment Services for review.

Students who are receiving state or federal financial assistance may be required to return funds to the source of the award. A withdrawal may also have implications for future eligibility for financial assistance.

Students must follow the Appeals process for requests made after a term has ended.

Involuntary Medical Withdrawal

The dean of student success (or designee) may initiate involuntary medical withdrawal from the college, of any student, for behavior that poses a significant risk of substantial harm to the health or safety of such student or others. The dean of student success will meet with the student, who will be given the opportunity to present information regarding the incident(s). If appropriate, the withdrawal determination will be made by the dean of student success and the vice-president for academic and student affairs (or designee) taking into consideration the nature and severity of the potential harm, the imminence of the potential harm, the likelihood that the potential harm will occur, the duration of the risk, the ability to mitigate the risk, and the impact on others in the campus community. This determination will be an individualized assessment of the ability of the student to function safely at the college, based on all documentation received. The college may require the student to undergo a medical evaluation by a licensed mental health professional of the college’s choosing and at the college’s cost. Students must sign a waiver for the mental health evaluator to provide detailed information to the SCC contracted mental health counselor and dean of student students.

If the medical evaluation and other documentation supports involuntary medical withdrawal, the student will receive notification via certified mail from the dean of student success (or designees) stating the reasons for its determination. The student will also be informed of conditions that must be met for re-enrollment. Students may challenge the involuntary medical withdrawal by submitting a written appeal to the vice-president for academic and student affairs (or designee). The written appeal should include supporting documentation from a licensed medical or mental health professional.

Contact With SCC While on Involuntary Medical Withdrawal

SCC expects students on a medical withdrawal to refrain from participating in any activities or utilizing any facilities on the SCC campus during the duration of their medical withdrawal. In addition, a student on a medical withdrawal must respond to outreach by the dean of student success if requested to do so. Failure to comply with these requirements may jeopardize or delay a student’s re-enrollment from the medical withdrawal.

Re-Enrollment Process

A student who has undergone involuntary medical withdrawal must engage the re-enrollment process from an involuntary medical withdrawal as stated in this policy. The college may require the student to undergo a medical evaluation by a licensed mental health professional of the college’s choosing. The student must sign a waiver allowing the mental health evaluator to provide detailed information to the SCC contracted mental health counselor and dean of student success. A medical withdrawal is not necessarily considered a disciplinary action.

Students must complete all parts of the following re-enrollment procedures:

  • All documentation is due to the dean of student success (or designee) before the student can re-enroll. If a mental health evaluation is required, it needs to occur with sufficient amount of time (generally eight to 12 weeks prior to the start of the semester) for the assessment to be completed and reports to be forwarded for consideration by SCC. If the duration of the absence has been longer than five years, the student must re-apply to the college. Additional documentation includes:
    • Submission of a letter to the dean of student success (or designee) requesting re-enrollment. The letter should review the circumstances that led to the involuntary medical withdrawal, describe in detail any activities pursued while out of school, explain why the student now feels able to resume studies successfully and outline a plan for continued support.
    • Submission of a letter and pertinent medical documentation to the dean of student success (or designee) from the physician or therapist with whom the student has been working. The letter should outline the treatment given; progress made, and provide support for return to full-time or part-time study at SCC. The letter should also address the continued care plan recommended for the student’s return. If applicable, the student will be asked by the dean of student success (or designee) to meet with an outside mental health counselor, as selected by the college, for an evaluation. The evaluation will be scheduled by the mental health counselor generally eight to 12 weeks prior to the start of the semester. The student must sign a waiver allowing the mental health evaluator to provide detailed information to the SCC contracted mental health counselor and dean of student success.
    • Completion of a re-enrollment interview with the dean of student success (or designee), if requested.
    • If re-enrollment is granted, the student is also expected to meet with the dean of student success (or designee) throughout the semester, if requested.
  • Students on an involuntary medical withdrawal are not eligible to return from their leave for a summer session without permission of the dean of student success (or designee).
  • All financial obligations to the college must be cleared before re-enrollment. Contact Financial Services to discuss payment options for any outstanding debt to SCC and contact Enrollment Services to discuss financial aid options.

Re-Enrollment Confirmation

Approval for re-enrollment from an involuntary medical withdrawal will be communicated in a certified letter from the dean of student success (or designee) to the student’s home address. It is the student’s responsibility to keep the college updated with current contact information. Approval notification will outline any ongoing conditions that must be met for continued re-enrollment as well as any necessary directives.

Students are expected to submit a letter to the dean of student success agreeing to comply with conditions set forth and directly contact the dean of student success to confirm the student’s letter has been received. Failure to complete this process may nullify the approval for re-enrollment.


Personal Information

Change of Information

It is important to notify the Enrollment Services Department of your new information in order to receive important info from us. Please complete the Change of Information form.

The Family Educational Rights and Privacy Act (FERPA)

St. Charles Community College, like all public colleges and universities, is subject to the provisions of the Family Educational Rights and Privacy Act (FERPA), also known as the Buckley Amendment. FERPA is a Federal law that protects the privacy of student education records.

Per FERPA regulations, when the student enrolls at a college or university, these rights transfer directly to the student and away from the parent. College students are considered responsible adults and are allowed to determine who will receive information about them. The student is the only person who can authorize access to his/her records. Parents do not have the right to access their student’s records without the student’s signed written consent. Records may be disclosed to any SCC employee who has a legitimate educational interest in the student. Determination of such a disclosure will be made by the dean of enrollment services.

St. Charles Community College considers the following to be a student's directory information (information that can be released to a third party without the consent of a student):

  • Student name;
  • Date and place of birth;
  • Major field of study;
  • Participation in officially recognized activities and sports;
  • Weight and height of athletic team members;
  • Dates of attendance;
  • Degrees and awards received;
  • The most recent previous educational agency or institution attended by the student.

The Privacy Act of 1974 does not permit the college to provide information regarding grades, transcripts or schedules to parents of students. Regardless of the student's age.

Any student who does not want any or all of the above information to be released without his or her prior written consent must inform the Enrollment Services Department before the end of the second week of classes of a regular term (by the end of the first week of classes of a summer term). The information listed above will become directory information or public information as of the specified time.

Forms to request the withholding of directory information will be available during registration. The request to withhold directory information must be renewed each semester or term.

Names and addresses of SCC graduates and currently enrolled students will be released to four-year institutions upon request of the institution.

In compliance with FERPA, students have the right to inspect official records directly relating to them. You have the right to challenge any statement that you consider inaccurate, misleading or inappropriate.

If you wish to examine your official records, you may do so by applying to the registrar.

A student may grant a third party the ability to register and/or pay for their classes by completing a Third Party Registration and Payment Form. Forms are also available in the Enrollment Services Department, Room 1113 in the Administration Building.

The college may disclose records without student consent to the following parties:

  • Other colleges to which a student is transferring.
  • Certain government officials in order to carry out lawful functions.
  • Appropriate parties in connection with financial aid to a student.
  • Organizations conducting certain studies for the college.
  • Accrediting organizations.
  • Individuals who have obtained court orders or subpoenas – the college is obliged to honor these requests. The SCC records coordinator will send a notice to the student indicating that a subpoena for their records was received.
  • Persons who have a need to know in cases of health or safety emergencies.
  • State and local authorities, within a juvenile justice system, pursuant to specific State law.

HIPAA and FERPA

The Health Insurance Portability and Accountability Act of 1996 (HIPAA) sets standards to protect the confidentiality of health information. However, the HIPAA Privacy Rule excludes from its coverage those records protected by FERPA at school districts and postsecondary institutions that provide health or medical services to students. This is because Congress specifically addressed how education records should be protected under FERPA. For this reason, records protected by FERPA are not subject to the HIPAA Privacy Rule and may be shared with parents under the circumstances described here.

The ADA and Accessibility Office obtains and maintains health records for each student who applies for services, so the receipt and maintenance of health records is well established. In addition, if a financial aid recipient is unable to maintain Satisfactory Academic Progress (SAP) due to medical reasons, the Financial Aid Office may request documentation of the medical condition through the SAP Appeal process. This information will be reviewed by an exclusive SAP Appeal committee and then maintained in the student's financial aid file for safe-keeping.

See also hhs.gov/ocr/privacy/hipaa/understanding/coveredentities/hipaaferpajointguide.pdf for joint guidance on FERPA and HIPAA, and for more information on HIPAA, see the U.S. Department of Health & Human Services website: hhs.gov/ocr/hipaa/. HIPAA regulations are published as 45 CFR Parts 160, 162, and 164.

Safeguarding Student Information

As required by the Gramm-Leach-Bliley (GLB) Act issued by the Federal Trade Commission, SCC has safeguards in place designed to ensure the security and confidentiality of student information, protect against any anticipated threats or hazards to the security or integrity of such information, and protect against unauthorized access to or use of such information that could result in substantial harm or inconvenience to any student.

Contact for Questions or Concerns

Contact the dean of enrollment services at 636-922-8237 or email enrollment@stchas.edu.

The U.S. Department of Education is responsible for overseeing FERPA.

Third Party Registration and Tuition Payment

Any third party who wishes to register (add/drop) for a student will need to be listed on an Authorization for Third Party Registration and Tuition Payment form that has been completed by the student.

Return to top


Posting Materials

What can I post?

  • Flyers and posters of a general nature announcing:
    • SCC events and activities held on or off campus.
    • Upcoming events and activities in the community.
    • Must obtain approval before posting.
  • Flyers that advertise or promote items or services for sale:
    • No commercial sales are permitted on SCC bulletin boards.
    • SCC students, faculty and staff may advertise items for sale, i.e. used textbooks.
      • Can only be posted on the “Classified Advertising/Political Postings” bulletin boards.
      • Must obtain approval before posting.
  • Political postings:
    • Can only be posted on the “Classified Advertising/Political Postings” bulletin boards.
    • Approval must first be obtained from Marketing & Communications (Administration Building, Room 1121)
    • For distribution of partisan literature or petitions on campus, see Community Use of Campus.
  • Job postings (help wanted)*:
    • See staff in 1204 ADM for assistance with:
      • submitting job to College Central Network free online job postings; AND for those who register positions on CCN, a posting on the Jobs Bulletin Board outside of 1204 ADM (this bulletin board only)
      • adding listing to Job Opportunities Binder (housed in 1204 ADM)
      • approval for display on General Information bulletin boards or Classified Advertising bulletin boards*
    • *NOTE: Job postings (help wanted) from individuals or unlicensed businesses are not eligible for display on General Information bulletin boards or Classified Advertising bulletin boards. These postings may be submitted to 1204 ADM for approval/submission in the CCN, the 1204 hallway Jobs Bulletin Board and the Job Opportunities Binder.

Where can I post it?

  • Campus Posting Map
  • Specialty bulletin boards/tack strips:
    • Are reserved for use by specific organizations or departments and are so labeled.
    • NOT to be used to advertise or promote items or services for sale.
  • “General Information” bulletin boards :
  • “Classified Advertising/Political Postings” bulletin boards:

Are there any restrictions?

  • No postings on exterior building surfaces are permitted.
  • No literature of any kind is to be placed on automobiles either on- or off-campus.
  • Only one posting per bulletin board (or tack strip) of any one flyer is allowed.
  • No postings may cover up previously posted materials.
  • Materials may be approved to hang for a maximum of one month (except under special circumstances as determined by posting agent). See Dates for Removal.
  • No promotion of alcohol or controlled substances.
  • No postings shall include demeaning, sexual or discriminatory portrayal of individuals or groups.
  • Posted materials that are not approved, as well as any materials placed on the wrong bulletin board or tack strip, will be removed.
  • Any postings on unapproved areas such as glass, painted walls, doors, columns, railings, fire extinguishers, or fire alarm boxes will be removed by housekeeping or public safety staff. (Exceptions to this rule may include official college notices for immediate issues such as “college closed” or class cancellation notices that include specific dates.)

Who do I have to see to get my posting approved?

Community members can go to two locations on campus:

  • Welcome Center, Administration Building Atrium, 636-922-8400
  • Kelley Pfeiffer, Student Activities, College Center, Room 102, 636-922-8544.
  • For political postings – Marketing & Communications, Administration Building, Room 1121.
  • For posting jobs (help wanted) – Career Services, Administration Building, Room 1204.
  • After regular college office hours – Drop off items and your contact information at the Welcome Center, Administration Building for approval the following business day.

SCC students and employees:

  • Margaret O’Dea, Social Sciences Building, Room 1104, 636-922-8398
  • Michele Williams, Technology Building, Room 105, 636-922-8334
  • Shannon Beahan, Humanities Building, Room 203, 636-922-8254
  • Karen Murray, Visual Arts Building Room 103, 636-922-8556
  • For political postings – Marketing & Communications, Administration Building, Room 1121.
  • After regular college office hours – Drop off items and your contact information at the Welcome Center, Administration Building for approval the following business day.

Sales and Commercial Solicitation

No direct sales or commercial solicitation is allowed on the SCC campus except in connection with certain approved special events.

External groups may reserve tables in the Atrium of the Administration Building for select purposes. Contact Crystal Rinkel, scheduling coordinator, with your request at 636-922-8468 or roomrequests@stchas.edu.

College-affiliated groups may raise funds in the lobby of the Student Center, the lounge of the Social Sciences Building, and in some situations, the Cafe/Bookstore. Contact the student activities manager, 102 College Center, for procedures and reservations at 636-922-8469.

Return to top


Public Safety and Emergency

Emergency Notifications (Text Messaging)

St. Charles Community College employs a text-messaging Emergency Alert System that serves as one means of alerting the campus community about emergencies, warnings, weather-related closings and campus shutdowns. The system will not be used for general announcements. For more information and to sign up for the system, visit the Emergency Alert (Text Messaging) page.

Inclement Weather and Emergency Closing

In the event of inclement weather, the college may adjust campus opening/closing times or close the campus entirely. For inclement weather notices, students, faculty and staff may visit the college website (see "Announcements" on the home page), listen to the message on the college phone system (636-922-8000), or watch local TV stations and/or visit their websites.

The college will contact local media with inclement weather announcements as soon as possible but cannot guarantee what times they will appear on radio or television stations and their websites. The following media will be notified by 5:30 a.m. for day classes or by 5 p.m. for evening classes (if bad weather develops during the day):

  • KMOX Radio (1120 AM)
  • KWRE (730AM) – KFAV (99FM) Radio
  • KSDK-TV, Channel 5
  • KMOV-TV, Channel 4
  • KTVI-TV, Channel 2

Do not call the stations for information, but listen/watch during the scheduled inclement weather announcement periods. Students may also check the SCC Facebook page at stchas.edu/facebook for weather-related closings.

In addition, students, faculty and staff who sign up for the Emergency Alert System will be notified by cell phone text.

In the case of evening classes held at middle schools and high schools in the area, the SCC classes will not meet if the schools themselves have announced they are closed.

Because area weather conditions may vary, you should use discretion in deciding if travel is safe. Make-up work is the responsibility of the student.

Other emergency announcements will be made through the above local media sources.
See board policy 445-Inclement Weather and Emergency Closing.

Public Safety

SCC complies with the Crime Awareness and Campus Security Act enacted by Congress in 1990 (Clery Act). Building and parking lot safety services are provided for students throughout the year. To contact a public safety officer, you may inquire at the Welcome Center in the Administration Building, call 636-922-8545, or ask any staff member to call the Department of Public Safety (DPS). In an emergency situation, you should call 8545 or 9-1-1 from the nearest campus phone. DPS will respond immediately. If you are hurt while on campus, call 636-922-8545. DPS officers are trained first responders. Emergency phones are located in building hallways and labeled “Emergency.” A public safety officer will provide an escort to your car if needed. This does not include personal attendant services for vehicular accessibility. The following will provide additional information regarding campus safety in general, crime prevention, crime reporting and student responsibilities.

Campus Safety

The SCC Department of Public Safety is responsible for law enforcement campus safety in general. Student concerns regarding general campus safety should be addressed to the Department of Public Safety.

Building and Grounds Safety

The Department of Public Safety is responsible for safety inside and outside the buildings. There are telephones located on most parking lots that ring directly to the DPS office. The office operates 24 hours a day, 365 days a year. DPS will provide parking lot escort service for people concerned about their safety.

The college is open for general access from 6 a.m.-10 p.m. Monday through Friday, except in the case of inclement weather and other emergency closings and college holidays. Campus buildings will be open at other times, including Saturdays and Sundays, for approved events, activities, and classes.

Crime Reporting

Students, faculty and staff are encouraged to report crime, criminal activity or suspicious activity to the Department of Public Safety at 636-922-8545 (on campus, dial 8545). DPS is a law enforcement agency and will investigate any crime or criminal activity that occurs on campus. Alcoholic beverages, illegal drugs, firearms and weapons of any type are not permitted on campus. The use of tobacco products and electronic cigarettes are also prohibited. Any person violating the law or college rules and regulations regarding any of these items is subject to appropriate disciplinary action and/or criminal charges.

Student Responsibilities

The key to any successful campus safety program is the involvement and cooperation of students. You must assume responsibility for your personal safety and the security of personal possessions. Simple, common-sense safety precautions should be taken at all times. Valuables should be locked in the trunk of personal vehicles. Bicycles should be registered with DPS and secured with strong locks. Personal safety and crime prevention should be the goal of all college patrons.

For a copy of the annual report on crime awareness and campus safety, including the previous year’s crime statistics for campus, contact the DPS at 636-922-8545 or see Crime Awareness and Campus Safety Report. Visit mshp.dps.missouri.gov for a list of registered sex offenders in this area.

See board policies 406-Campus Security, 446-Weapons and 414-Substance Free Environment.

Student Emergency Services Procedure

In the event of an emergency, pick up any emergency phone, dial 8545 or call 9-1-1 from the nearest phone. For all other assistance, the following steps should be taken:

On Campus:

  • Public Safety should be called from the nearest telephone should medical services, crowd control, etc., be required. The number is 636-922-8545 (dial 8545 from campus phones).
  • Medical services will be given, as determined by the student’s condition, by the public safety officer on the scene, who is certified as a “First Responder.”
  • Public Safety will contact the St. Charles County Ambulance District for a sick or injured person in need of medical assistance and DPS is responsible for handling all law enforcement issues that occur on the College campus.

NOTE: Students are responsible for any costs involved in their treatment (i.e., ambulance and emergency room fees).

Student ID

Two weeks prior to the first day of each semester, students should have a student ID made. This service is located in the Café-Bookstore. Outside of this period, during non-registration times, or for replacement of a lost card, you must go to the Campus Services Building. There is a $3 charge for a replacement ID. The card will be needed to access many campus services, such as academic advising, financial aid, check out books from the college library, for admission to special student activities, for Fitness Center use or if requested by a campus official. Students must have their ID on their person at all times while on campus. Credit students who are unable to show their ID when requested by a campus official may be subject to disciplinary sanctions. An alternate photo ID may be used in some, but not all instances.

Video Surveillance

In order to enhance the security and safety of employees, students and visitors of SCC, as well as its facilities and assets, the college may conduct video surveillance of any portion of its premises at any time, with the specific exception of areas where individuals have a reasonable expectation of privacy, such as private areas of restrooms, showers and dressing rooms. Video monitoring will be conducted in a professional, confidential and legal manner.

See board policy 441-VideoSurveillance.

Weapon-Free Campus

Possession or use of firearms – whether concealed or in sight – or any explosives, dangerous chemicals or other weapons are prohibited on college property and at college-sponsored or supervised functions.

This also applies to those individuals with conceal and carry (CCW) permits.

See board policy 446-Weapons.

Return to top


Refund and Fees

Payment of Tuition

All tuition is payable on or before the announced due dates.

Fees

The college may assess additional fees associated with specific majors, laboratories, individual lessons or some distance-based course formats. Students are required to pay for specialized testing.

How to Pay for Classes

Note: If you register on the Web, you may pay on the Web, by mail or in person.

If You Pay by Mail

  • Pay by check. Do not send cash (for your protection). Make checks payable to St. Charles Community College.
  • Write your student ID number on all payments. This will ensure your account is credited. Write the student’s name on payment if different from the name on the check. We cannot accept bank starter checks. A name must be imprinted on the check. Included on the check must be a telephone number with area code (this information can be hand written). Mail your check to: St. Charles Community College, Attn.: Cashier, 4601 Mid Rivers Mall Drive, Cottleville, Mo. 63376-2865.
  • Your canceled check is your receipt. Checks must be for the exact total and must be received by the Cashier’s Office by announced deadline.
  • No two-party checks will be accepted. A $20 fee is charged for each check returned by a banking institution. Returned checks may be turned over to a collection agency, and you may be removed from classes.

If You Pay in Person

  • Pay by check. Follow the same procedure as if paying by mail, except present your check in person to the Cashier’s Office according to the appropriate deadlines, or deposit your payment in the drop box next to the Cashier's Office. The Cashier's Office is located on first floor of the Administration Building.
  • Pay with cash. The college accepts cash for classes. However, to protect yourself, do not send cash through the mail. Pay in person if you wish to pay by cash.
  • Pay by credit card. SCC accepts MasterCard, VISA or Discover credit cards. If you wish to pay by credit card, pay online if you have your password, or pay in person and have your credit card ready.

Registration and Tuition Refund Appeal Process

The registration and tuition refund appeal process is available to students who feel they warrant an exception to the college’s withdrawal/refund policies. Exceptions to the college’s established policies are not made lightly and will generally be considered only for extenuating circumstances.

Examples of extenuating circumstances include: Medical issues, death of a family member or physician's orders restricting school attendance. The committee decides each case on its own merit.

To file an appeal: Complete the appeal form and include a written statement explaining in detail the circumstance leading to the appeal and include supporting documentation (doctor's orders, death certificates, etc.). Submit the entire appeal packet to the Enrollment Services Department (ADM 1113).

The committee meets the third Wednesday of each month. Materials are confidential and only shared with committee members. Completed appeal packets received by noon on the second Wednesday of the month will be included in the following week’s meeting. Appeals submitted after this time will be reviewed at the next month's meeting.

The submission of an appeal does not guarantee approval. Students are notified in writing of the committee’s decision within seven working days of the appeal meeting.

If your appeal is denied, you may appeal the decision in person at the next appeals meeting by calling 636-922-8235.

Change in Residency

In order to receive the in-district tuition rate, you must submit any changes in residency that affect tuition charges before the first day of class of the semester in which the change will take place. Proof of residency must accompany a request for change from out-of-district to in-district residency.

Tuition Refund Policy

Per Board Policy 417, the tuition refund policy is as follows:

  • If a student withdraws from a credit course or from the college during the first three weeks after the start of the semester, a refund will be processed based on the date that the student withdraws.
  • If a student withdraws from a credit course or from the college, the student may receive a tuition refund for that session or semester provided an Add-Drop Form is completed and filed with Enrollment Services within a specified time, or the student withdraws online via SCC Connection. The date of the Add-Drop Form or the date the online drop is completed is used to determine the percentage of eligible refund.
Percentage of RefundTime Frame of Refund
100% Day 1-7 of the semester
80% Day 8-14 of the semester
60% Day 15-21 of the semester

NOTE: Refund amounts are determined by specific dates within each semester for all classes and will be prorated for courses less than 16 weeks in length. A full refund of tuition and fees is made if the college cancels a scheduled class. See Tuition Refund Schedule for dates.

Return to top


Rights and Responsibilities

Student Responsibility for Catalog and Student Handbook Information

Each student is responsible for compliance with the information appearing in the catalog, student handbook and other official college publications. Failure to read the regulations and policies will not be considered an excuse for noncompliance. St. Charles Community College maintains an open-admissions policy providing higher education to all persons who can benefit from its programs and courses. The college serves students from a variety of educational backgrounds in keeping with its goals of providing quality, low-cost education to residents throughout the area.

Once admitted to SCC, you may enroll in any course or program as long as individual course prerequisites are met and space for effective instruction is available. The college may guide your enrollment based on academic skills, assessments, interviews, previous achievement and other criteria. If you do not meet the standards for admission into college-level courses, you may enroll in developmental courses designed to help you strengthen your skills. These developmental courses may be offered on a credit or non-credit basis. Students applying for the programs with selective admissions criteria may be required to take additional tests for admissions purposes. Before you register for credit courses, you must be admitted to the college. You may apply for admission anytime during the year.

Handbook Disclaimer

Information contained in this handbook is subject to change. Students should access the Student Handbook for the most up-to-date policies and regulations.

Academic Freedom

In addition to the basic constitutional rights enjoyed by all U.S. citizens, academic freedom is part of the essential foundation to teaching and learning in American post-secondary education. Institutions of higher education are conducted for the common good, which depends upon the free search for truth and its free exposition. The freedom to teach and the freedom to learn are inseparable facets of academic freedom. The faculty has freedom in the classroom in discussing their subjects, being careful not to introduce controversial matter unrelated to it. Academic freedom provides that controversial matter can be considered as part of the college curriculum while maintaining the rights of students to have freedom in their own learning without being subject to controversial matter unrelated to the subject at hand. Faculty and students are expected to exercise their freedom with responsibility.

College-Level Content

College-level content, which is connected with the concepts of academic freedom, is based on the premise that college students are mature and able to deal with content and issues in a mature and thoughtful manner.

Line Behavior

Students are discouraged from arriving on campus prior to business hours on the day that services will be provided. If students choose to form a line outdoors to wait for specific services at SCC, the following are prohibited:

  • Open flames, fires or barbecue grills;
  • Tents;
  • Alcoholic beverages;
  • Tobacco products;
  • Illegal drugs.

Indoor Line Procedures:

  • Students must have a PHOTO ID to receive services.
  • Students may not begin to form a line prior to close of business (7 p.m.) on the evening prior to the start of late registration.
  • Students may not bring chairs, cots or inflatable beds (air mattresses) for use in SCC
    buildings. Students may not bring electronic items that are bigger than a laptop.
  • Coolers (no larger than six can size) with non-alcoholic beverages are permissible. Coolers will be inspected by Department of Public Safety (DPS) campus police staff.
  • Students may not string electrical wires across hallways or create a tripping hazard
    (example: charging units for laptop computers or personal phones/games).
  • Students may not block a hallway or impede the flow of traffic.
  • Students must be respectful of each other and SCC staff.
  • Students must respond appropriately to requests from SCC staff.
  • Students must abide by all procedures outlined in the student code of conduct.
  • Students must stay in line to secure their position in the line. If a student must briefly leave the line (restroom break), they must inform the person directly in front of and behind them. If there is any question regarding their placement in the line, the student will be required to go to the end of the line.
  • Students must keep their voices at a low volume while in line.
  • Students should not litter.
  • Students must follow any directions that are deemed appropriate by the Department of Public Safety (DPS) police officers, who are charged with securing the safety and security of the students and the SCC premises.
  • Students who do not abide by these procedures will be escorted off campus by campus police.

Students are expected to conduct themselves responsibly and professionally at all times while on the SCC campus.

Parental Responsibility for Children

Persons who are too young to be admitted to SCC are required to be under the supervision of a responsible adult at all times while on campus. Students who are parents are expected to arrange suitable care for their children while they attend class. Students are not permitted to bring children into classrooms or labs, nor should children be left unattended in buildings, on the grounds or in the recreational computer areas. The college reserves the right to protect the safety and welfare of unsupervised children.

Professional Relationships

SCC faculty and staff can serve as advocates for students in college-related matters. Students should understand that the relationship between SCC employees and students are of a professional nature while the student is enrolled at SCC.

Student Rights

The United States Constitution and state of Missouri guarantee SCC students of certain rights. Substantial violation of student’s right may be appealed in accordance with the Student Grade or Conduct Appeals Procedures.

The following rights also apply:

  1. Access to scheduled class meetings and appropriate instructional and support services.
  2. Classroom instruction, assignments and evaluation that are consistent with the general course description and requirements established in the course outline.
  3. The student has the right to due process including a speedy hearing, confrontation of the college’s or his witnesses and appeal.
  4. The student has the right to be considered for membership in any student group or organization without regard to race, color, sex, sexual orientation, religion, creed, national origin, ancestry, age, veteran status, disability or genetic information.

Student Responsibilities

We believe that students are responsible for their learning. Similarly, student rights accompany exercise of responsibility for learning.

  • Selecting a program of study that is consistent with his/her abilities and interests.
  • Selecting coursework that corresponds with his/her program of study and readiness level.
  • Enrolling in a schedule of classes appropriate to the time and effort that he/she will allocate to academic requirements.
  • Being attentive and participating in class activities.
  • Completing all class assignments as directed by the instructor or course syllabus.
  • Complying with all college announcements and requirements found in the catalog and official publications.
  • Seeking appropriate support services to improve his/her level of academic achievement and to enhance the quality of college life.
  • Behaving in a humane and ethical manner both in the classroom and in all communication and contact with the instructor, other staff members and other students.
  • Students are expected to attend all class sessions and report to each session on time. If an absence occurs, students are responsible for all work missed. Excessive absences that jeopardize successful completion of the course (as outlined in the course syllabus) may result in a lowered or failing grade in the class.

Return to top


Schedule/Program Changes

Active Military Duty

A student who is called to active duty in special situations in any branch of the U.S. military service will be released from his/her academic responsibilities without penalty. You may request to withdraw from all classes and receive a full refund of tuition and fees paid for class enrollment in that semester. This transaction must be initiated in the Enrollment Services Department. You must provide a copy of your orders at the time of request to withdraw.

If you have completed 75 percent of the time designated for a course, you may initiate a request through the instructor of record to be permitted to either receive an “incomplete” in the course or take an early final examination and receive a grade. Once you notify the designated college representative of your decision, the action selected will be considered final. Proper documentation of the option chosen will include signatures of the student and teacher. A copy of the agreement will be placed in your file.

Any physical properties belonging to the college that you have in your possession such as equipment, instruments or books must be returned to the lending source prior to separation.

Add/Withdraw From a Credit Class

The procedures for withdrawing, adding and auditing courses are described below. The registration and tuition refund appeal process is also described.

Course Withdrawal

To withdraw from a course, you may use SCC Connection or complete a Registration Add/Drop Form. Bring the completed form to the Enrollment Services Department.

  • By officially withdrawing from a course before the end of the 10th week of classes, you will receive a 'W' on your transcript.
  • Do not stop attending a course without officially withdrawing or you will receive an 'F' grade for the course(s).
  • The add/drop form must be submitted to the Enrollment Services Department by the stated withdrawal dates for a given term. Withdrawal dates can be found in the credit course schedule, at the Enrollment Services Department and on the Academic Calendar.
  • Students may drop a course with a 'W' through the end of the 10th class week during a regular term; this varies during abbreviated and short-term class sessions.
  • Tuition Refund Policy.

Adding a Course

To add a course, complete the Registration Add/Drop Form. Courses can only be added during open registration dates.

Program Discontinuance Due to Low Enrollment

The vice president for academic and student affairs recommends program discontinuance due to low enrollment based on appropriate criteria and consultation with program faculty and staff. The vice president for academic and student affairs submits the recommendation to the college president. The decision is relayed to the appropriate deans and personnel in the program under consideration. If the decision is to discontinue the program, the college will immediately cease enrolling new students in the program. Efforts will be made to allow students currently enrolled in the program to complete their degree/certificate. The timeline for completion will be specified by the end of the semester following the announcement of discontinuance.

See SCC Board Policy 400/411.

Return to top


Student Activities

Student Activities

SCC clubs, organizations and college-sponsored events are available to all credit students. Restrictions apply for college-related travel and sport clubs. Some events may be open to community members. Contact 636-922-8544 with questions.

Student Organizations

Recognized student organizations shall be allowed to invite and hear any person or to present any program of their own choosing subject to college policies and procedures, such as scheduling of facilities, 581.6 political activity on campus, etc. Such an invitation does not imply that either the sponsoring group or the college approves of or endorses the views expressed by the speaker or by the program. Speakers are accountable for their conduct. If a student organization sponsors a speaker with knowledge of his/her intended violation of the law or of college regulations, and if such violation does occur, disciplinary action may be taken against the sponsoring student organization.

SCC students shall be free to organize and join organizations to promote their common interests. Memberships in all college-related organizations shall be open to any member of the student body who is enrolled in credit courses and willing to maintain the academic requirements of the organization and its written stated objectives. Where college funds or property are used, in whole or in part, to support the organization or to promote its activities, the college may subject the organization to reasonable and uniform rules or procedures, such as a rule requiring the use of a reliable accounting procedure or requiring the submission of a list of officers, members or other persons who agree to be personally responsible for the overall conduct of the organization.

Although a faculty or staff advisor is required for each organization, the organization is not subject to the control of the advisor, nor will it be denied freedom of association if the organization is temporarily unable to secure an advisor. Affiliation of a voluntary student organization with extra-mural organizations shall not necessarily disqualify the college-based student organization from college privileges.

Violation of law or college policies, procedures or campus rules or regulations may result in the imposition of sanctions against both the organization and the responsible officers and offending members as individuals.

The right to voluntary association and college recognition shall not be abridged because the organization holds views at variance with a college official. The college endorses the principles of editorial freedom in student publications. However, editorial freedom carries with it the obligation to adhere to the canons of responsible journalism. College-published, -sponsored or -financed student publications are required to indicate that the opinions therein expressed are not necessarily those of the college or the student body. Other student publications that might appear to the public as being college published, sponsored or financed are also required to so indicate.

Fundraising

All fundraising activities on behalf of SCC must receive prior approval from the student activities manager (if on behalf of a student club or organization), the athletic director (if on behalf of the Athletics Department), or the SCC Foundation/Development Department. See Fundraising for Student Clubs, Organizations and Athletic Teams.

Return to top


Testing

Assessment Center

Located in Room 133 of the Student Center.

The Assessment Center and its staff provide a variety of services to students and the community. We offer online as well as conventional paper-and-pencil style assessments.

The Academic Skills Assessment for incoming students is done on a walk-in basis unless otherwise indicated. New students need to complete the online application for admission two business days before coming into assess. Our hours of operation are listed below. Please allow 2-2½ hours to complete the full Academic Skills Assessment. A photo ID is required for all testing. No testing will begin in the final hour of the day.

See our Tips for Successful Test-Taking.

Assessment Center Services Include:

Hours of Operation
DaysOpenCheck In No Later ThanAll Testing Ends
Monday 8:30 a.m. 3 p.m. 4 p.m.
Tuesday 8:30 a.m. 3 p.m. 4 p.m.
Wednesday 8:30 a.m. 7 p.m. 7:45 p.m.
Thursday 8:30 a.m. 7 p.m. 7:45 p.m.
Friday 9 a.m. 3 p.m. 4 p.m.

The Assessment Center is CLOSED on weekends and when the college is closed and on various in-service days.

Assessment Testing

Who is required to take the Academic Skills Assessment?

  • First-time entering freshmen taking 6 credit hours or more (two or more classes).
  • Students planning to take English, math or courses that require English or math as a prerequisite.
  • Students who have taken the Academic Skills Assessment more than two years ago and have not since completed a math or English course at the college level.
  • Students who do not have a High School Equivalency (HSE) and have not graduated from high school MUST take the assessment and meet with a counselor before they will be allowed to register for any classes.

What will I be tested on?

The Academic Skills Assessment consists of three parts. They are: COMPASS® reading and mathematics, and an English essay.

  • The reading and mathematics tests are part of the COMPASS® System. This is a computer assessment developed by ACT, Inc. It stands for Computer-adapted Placement Assessment and Support Services. What makes COMPASS® unique is that it adapts to your abilities ... questions increase in difficulty depending on your skill level.

For samples of the COMPASS® assessment questions visit act.org/compass/sample/index.html.

NOTE: St. Charles Community College will accept the following ACT® scores (taken within the past two years):

  • Reading, 18 or above. You do not have to take our Compass® Reading assessment. No developmental reading courses are required.
  • Mathematics, 23 or above. You do not have to take our Compass® Mathematics assessment. You may enroll in College Algebra.
  • English, 21 or above. You do not have to write an essay. You may enroll in ENG 101, English Composition I.

Non-native English speaking students will be required to take further assessments for possible placement into one or more of our credit awarding English as a Second Language classes. The COMPASS-ESL assessment will be used to measure a student's English listening and reading skills.

What if I fail the tests?

First and foremost, the Academic Skills Assessment is not a pass/fail test; it was developed to assist in college academic advising and course placement. The results will help you choose courses and make appropriate career decisions. In other words, your scores will indicate where your academic strengths and needs lie in relation to college-level work for your chosen major.

  • You may be required to enroll in appropriate developmental courses before being allowed to take college-level courses.
  • If a student places below MAT 096, the student will be given a resource sheet that will offer options on how to improve his or her math skills.  Students must meet with an academic counselor and wait at least one week before retesting.
  • If a student places below RDG 085, they must meet with an academic counselor to discuss remediation opportunities.

    English Appeals – The English Department encourages students to appeal their writing placement when they believe it is incorrect. Students should begin this appeal process by discussing the options with a counselor. Expect to write two essays. The first essay will be a “take home” essay consisting of approximately 500 words. This essay will be typed and submitted to the Assessment Center when you appear to complete the second essay, which will be approximately 300 words written on a computer under the supervision of a proctor. You must complete the appeal process before starting an English class (a $10 fee will be charged to cover the cost of this assessment appeal).

    Mathematics Appeals – The Math Department encourages students to appeal their placement when they believe it is incorrect. Students should begin this appeal process by discussing the options with a counselor. The student may be allowed to reassess using COMPASS (a $10 fee will be charged to cover the cost of the assessment appeal). You will be expected to spend time reviewing skills needed on the Compass assessment before re-testing (a mandatory waiting period of one week is required between testing). If after appealing you feel that you score doesn't reflect your current math skills, you may discuss your situation with the appropriate math department Chairperson located in ADM 2242 (636-922-8496). Any supporting documents, such as ACT scores, high school transcripts and the assessment report should be brought to the appointment. Once you start a math course – no appeal will be allowed.

    Reading Appeals – The Reading Department encourages students to appeal their placement when they believe it is incorrect. Students should begin this appeal process by discussing the options with a counselor. The student may be allowed to re-assess using COMPASS (a $10 fee will be charged to cover the cost of the assessment appeal). You will be expected to spend time reviewing skills needed on the Compass assessment before re-testing (a mandatory waiting period of one week is required between testing). Once you start a reading course – no appeal will be allowed.

Note: You MUST re-take the English, math or reading assessment if it has been at least two years since you last assessed and you never enrolled in a class. An appeal can be taken one time only. Students that did not place in a course can repeat the appeal process.

You could be advised to withdraw from a college-level course and take assessment tests if the instructor believes you lack necessary skills to continue. A student with an identified deficiency may then enter a recommended developmental course to address the deficiency.

Should you require assistance in meeting academic challenges, the college offers courses in math, reading, study skills and English as well as instructional support services through our Academic and Career Enhancement (ACE)Tutoring Center.

Credit by Examination: Non-Traditional Credit

Types of Non-Traditional Credit

CLEP | Advanced Placement | Departmental Exam | Retroactive Credit | Articulation Credits | Military Experience | PEP

Credit granted through one of the non-traditional processes will count towards the total credits earned towards graduation; however, the credit will not be calculated into the cumulative GPA. Colleges or universities to which you may transfer might not accept this credit. Likewise, SCC may or may not accept credit by examination taken elsewhere. Each institution makes its own evaluation of these issues.

College Level Examination (CLEP)

Evaluates knowledge acquired through sources other than traditional college course work. SCC will grant credit for certain subject CLEP examinations according to departmental guidelines. SCC does not grant credit for general CLEP exams.

COLLEGE LEVEL EXAMINATION (CLEP) REQUIRED SCORES
Course/Subject AreaScore RequiredHours GrantedSCC Equivalent
American Government 50 3 POL 101
American History 1 50 3 HIS 101
American History 2 50 3 HIS 102
Management 50 3 BUS 201
Marketing 50 3 BUS 230
Psychology 50 3 PSY 101
Sociology 50 3 SOC 101
Western Civilization 1 50 3 HIS 145
Western Civilization 2 50 3 HIS 146
Advanced Placement (AP)

Administered through area high schools allows a student to gain college credit through subject area testing.

ADVANCED PLACEMENT REQUIRED SCORES
Course/Subject AreaScore RequiredHours GrantedSCC Equivalent
Art History 3, 4 or 5 3 ART 150
Biology 4 or 5 4 BIO 150
Calculus AB 3, 4 or 5 5 MAT 180
Calculus BC 3, 4 or 5 10 MAT 180 & 230
English Language & Composition 4 or 5 3 ENG 101
Psychology 3, 4 or 5 3 PSY 101
U.S. Government & Politics 4 or 5 3 POL 101
U.S. History  4 or 5 3 HIS 101
Departmental Exams

Credit may be granted to a student who has in-depth knowledge of a subject. Discuss with the appropriate department chairperson whether you are prepared to take an exam. The department may refuse to administer the exam based on the evaluation. The fee for the exam must be paid before taking the test. Credits earned by examination will be equated to a specific SCC course and will be designated under the category of “non-course work” on the academic transcript.

Retroactive Credit

If you are able to enroll in a higher level foreign language course, and upon completion of that course with a 75% or better grade receive credit for the lower-level course or courses that were bypassed. Consult with the department chairperson for more information. Hours awarded vary.

Credit Through Articulation Process

SCC has agreed to grant college credit to students completing specified courses as stated in college-approved articulation (transfer) agreements with certain area career/technical programs and high schools. Credits apply ONLY to the Certificate of Achievement and Associate of Applied Science. Examples of courses included ACT-101, BUS-101, or some computer courses. Will be designated under the category of “non-course work” on the academic transcript. Students must present SCC with a completed copy of the articulation agreement at the time of enrollment.

Articulation Criteria
  • Articulated courses have been designed for credit both at your high school and for credit at SCC toward an Associate of Applied Science Degree, NOT for the Associate of Arts (transfer) Degree.
  • A grade of “B” or better is required in all high school coursework that is articulated.
  • The student must complete the SCC application and request that a high school official transcript be sent to the SCC Enrollment Services Department (ADM 1113).
  • When meeting with an SCC academic counselor or registration assistant, students must identify themselves as having articulated credit through their high school.
  • Students must present the white copy of the Certificate of Credit to Enrollment Services.
  • Students must complete 6 hours of college-level coursework toward an A.A.S. Degree at SCC with a 2.5 or higher GPA before articulation credit will be posted.
  • Students must request that the SCC Enrollment Services Department record the Articulated High School Courses to the SCC transcript.
  • Should students wish to transfer any of these articulated credits from SCC to another college or university, they should check with an academic counselor at the transfer institution to determine transferability.
Military Experience

Experience in the Armed Services may be considered for credit based upon recommendations of the American Council on Education Commission and the students intended major. Submit a military transcript and automatically be awarded 2 credit hours of Physical Education. Contact the Coordinator of Veteran Benefits for information on obtaining a military transcript.

Proficiency Examination Program (PEP)

American College Testing (ACT) sponsors PEP, which evaluates specific subject area knowledge a student may have acquired through sources of training other than traditional course work. With a score of a 45, you may be granted credit for Anatomy & Physiology 1 & 2 (BIO-240/243 and BIO-241/244) (8 credits) or for Microbiology BIO-245/247 (4 credits).

Outcomes Assessment

SCC is committed to the assessment of college programs and services to improve and maintain their quality and effectiveness. Classroom and program activities, including surveys and focus groups, will be used to assess the outcomes of college education.

Students completing the Associate of Arts 42-hour general education block are required to take COL 299 Sophomore Portfolio Assessment, which will assess their acquisition of knowledge and skills.

Students who complete career-technical programs will be assessed on their mastery of essential occupational skills and general education knowledge. The method of assessing these skills will vary by discipline. Some of the methods used by the programs will be portfolios, culminating projects, field specific national tests, and tests developed by the department.

Return to top