550.1 Tuition Reimbursement for Courses Taken at Other Institutions

P-550.1 The College provides tuition reimbursement for courses completed at accredited institutions of higher education. The College will reimburse actual tuition costs for approved undergraduate, graduate and career technical courses in an amount not to exceed the University of Missouri-St. Louis resident tuition rate in effect during the semester in which a course is completed. An employee will be responsible for tuition expenses which exceed the maximum reimbursement amount and for other institutional fees and books. Only courses not offered at the College are eligible for reimbursement except in cases where completion of a degree requires that a course be taken at the degree awarding institution.
D-550.1.1 Actual tuition cost - tuition charged for eligible classes taken or fees charged, in lieu of tuition, for the purpose of obtaining college credit for learning/life experience.
D-550.1.2

Accredited - an accredited institution of higher education recognized by the U.S. Department of Education.

Pr-550.1.1 The following conditions must be fulfilled in order for an employee to qualify for tuition reimbursement:
  1. An employee must be a full-time faculty member or be employed in a regular or in an externally funded position which is assigned to a minimum thirty-two (32) hour work week and be continuously employed in this eligible category for at least one hundred and eighty (180) calendar days before the start date of a course.

    Student Assistants, Educational Aides, work-study students and project based employees are not eligible for tuition reimbursement.
  2. The course must be taken from an accredited institution of higher education.
  3. A maximum of fifteen (15) academic credit hours or the equivalent per calendar year is eligible for reimbursement.
  4. An employee must submit a Tuition Reimbursement Form and obtain approval for the specific course(s) from the immediate supervisor and the Human Resources Department. This approval must be requested prior to the start of a course.
  5. Within 60 days of completion of a course, the employee must submit a grade report which verifies that a grade of “C” or higher was earned for an undergraduate course or a grade of “B” or higher for a graduate course. When a letter grade or academic credit is not issued for a course, other verification of satisfactory completion will be required.
  6. Within the same 60 days following completion of the course, the employee must submit proof of payment to have the reimbursement payable to the employee. Without proof of payment, the reimbursement check will be made payable to the institution and the employee as long as all other requirements have been met.
Pr-550.1.2 Reimbursement will not be made for courses for which the employee receives a tuition waiver or reimbursement from other sources or for courses taken on an audit basis. It is the responsibility of the employee to inform the College when tuition costs are covered by other sources.
Pr-550.1.3 Faculty and staff who must complete certain course(s) in order to obtain or maintain required DESE career/technical certification may have tuition costs for such courses reimbursed in accordance with this policy and procedures.

Policy Code Key
P Policy PR Procedure D Definition S Supplement

Content Owner: Donna Davis—ddavis@stchas.edu
Page Updated by: Jessica Trimborn
Date Issued:
Date Revised: 3/18/09, 01/25/10, 02/20/2012