204 Procurement of Goods and Services

P-204.1 The Purchasing Department will coordinate purchasing within the framework of state statutes and the policies and procedures outlined by the Board of Trustees, except for purchase of resale items by auxiliary enterprises, which is governed by P. 226.
P-204.2 The Purchasing Department will be responsible for establishing procedures for the purchase of all services, materials, supplies and equipment.
P-204.3 Purchasing procedures will be based on the objective of securing services, materials, supplies and equipment from a responsible and responsive vendor offering the lowest cost.
D-204.0.1 Purchasing includes not only the procurement of materials, supplies and equipment, but also any commitment of funds for rentals or services.
 

Cooperative Purchasing

P-204.4 The College may participate in cooperative purchasing (including joint bid arrangements, formal membership cooperatives and permissive cooperatives) that is deemed advantageous to the College.
 

Local Preference

P-204.5 In making purchases, preference will be given to all commodities manufactured, mined, produced or grown within the state of Missouri and to all firms, corporations or individuals doing business as Missouri firms, corporations or individuals, when quality is equal or better and the delivered price is the same or less.
P-204.6 If merchandise of equal price and quality can be secured, then preference will be given to in-district local vendors.
 

Purchasing Authorizations

P-204.7 Purchases of $500 or less will have pricing quotations prior to purchase. Approval for purchases may be made by the department designee.
P-204.8 Purchases of $500.01 - $3,000 must have written pricing quotations prior to purchase. These purchases will be authorized by the department designee.
P-204.9 Purchases of $3,000.01 - $15,000 must have written competitive bids or proposals secured by the Purchasing Department. Purchases must be authorized by the vice president and the President.
P-204.10 Purchases of $15,000.01 - $19,999.99 must have written competitive bids or proposals secured by the Purchasing Department. Purchases must be authorized by the vice president and the President, and must be approved by the Board of Trustees.
P-204.11 Purchases of $20,000 or greater must have requests for bids or proposals advertised in newspaper(s) of general circulation in the College District. Purchases must be authorized by the vice president and the President, and must be approved by the Board of Trustees.
Policy Code Key
P Policy PR Procedure D Definition S Supplement

Content Owner: Donna Davis — ddavis@stchas.edu
Page Updated by: Jessica Trimborn
Date Issued: 8/93
Date Revised: 1/08, 06/25/2010