Web Publishing Policies

Who Contributes
All college areas, units, student organizations, and individual faculty and staff are encouraged to provide materials they believe will be of interest to people within and outside the college. All new pages must be linked to a menu or another Web page. Permission for the link must be granted by the owner of the Web page.

Responsibility
Web page authors are responsible for preparing and maintaining the content of their pages. It is the author's responsibility to ensure that all Web page content is accurate, current, useful, professional, and consistent with the SCC mission. All Web pages must comply with college policies and any federal, state, and local laws that apply.

Supervisors of college areas, units, and student organizations are responsible for ensuring that all Web pages in their areas adhere to the policies.

The Marketing and Communications department will review all Web pages to be posted on the "official college Web site" for consistency with the college's publications guidelines before they are published on the Web server.

Ownership
St. Charles Community College's Web site is an official publication of St. Charles Community College. Therefore, all materials (including text and graphic images) appearing on the colleges' official Web pages are copyrighted and may only be reproduced on, by, or with the written permission from the Director of Marketing and Communications.

Individual faculty, administrators, staff, or student organizations who create their own home pages own the copyright for their original material. Each individual, however, must be aware of copyright infringement. Rather than duplicating the work of others, for instance, the links from the work of others should be incorporated as links into your own pages when appropriate.

Two Types of Web Pages
Two categories of Web pages will be hosted on the St. Charles Community College Web server: official college Web pages and personal Web pages. Below is a list of guidelines that will govern the maintenance of and determine who is ultimately responsible for each type of page.

1.) "Official College Web Pages"
Official college Web pages are all Web pages that provide information about the college, the educational programs, services, personnel, and events offered by the college and any information that can generally, but not exclusively, be found in the college catalog.

Official college Web pages must be prepared using the approved college templates and will be reviewed and approved by the Marketing and Communications department for accuracy and for compliance with college policies and publishing guidelines. Developers of official college Web pages must follow the Web page publishing process.

The following specifications have been established to assure accuracy, consistency, and coherence of the college's Web pages:

• All official college pages should be developed using the appropriate template(s) prepared by the college's Marketing and Communications department. (Templates may include a graphic header, background, navigation, font style, color, or size).
  
• Titles and headings appear in upper and lower case letters.
  
• No alterations of the college logos are permitted.
  
• Duplication should be avoided by providing links to files rather than recreating data already available.
  
• Each Web page must be "signed" so users can send comments or request information from the person responsible for the page. Each Web page must contain the name or department name and e-mail address of a person to contact for additional information and the name of the person responsible for maintaining the Web page if that person is different from the content owner. No e-mail address is required for the person who maintains the site if that person is not the content owner.
  
• Each page must be dated as to its latest revision. This should be done with a line at the bottom of the page such as "Last modified 03/26/07".
  
• Graphic images larger than 50K must be represented by a thumbnail image of less than 50K or a text link.
  
• Copyrighted material of any kind may not be used without the copyright holder's written permission.
  
• All Web pages must be consistent with the college computer security policy.
  
• All changes and additions must be submitted with a completed Work Request Form. A copy of this form can be found on the Web Publishing Information pages.
  
• All content providers requesting changes to the official college pages must follow the Web page publication procedures as outlined in the Web Page Publishing Procedures document.
  

Who Is Responsible for the Official College Pages?
Content owners are responsible for maintaining content, accuracy and currency of official college Web pages. At the discretion of St. Charles Community College's department of Marketing and Communications, inaccurate or untimely links will be deactivated. Should a department's page contain problems, the department head will be notified and encouraged to update the content in order to reactivate the links.

2.) "Personal Web Pages"
Personal Web pages are those pages that contain personal or academic information or information pertinent to teaching a course such as tests, review questions, course assignments, course syllabus, links to course appropriate information, and other information.

Personal Web pages are not considered official college Web pages and are not required to follow the page formatting guidelines established for official college Web pages. Developers of Personal Web pages are not permitted to use the college logo or standard page templates for formatting their Web pages.

Personal Web pages are not reviewed or maintained by the Marketing and Communications department and are exempt from the Web page publishing process. The maintenance and correctness of personal Web pages are the sole responsibility of their designers.

Personal Web pages can only be linked to a faculty template or department template page.

Personal Web pages can contain the following types of information:

A. Biographical Web Pages
These are pages maintained by any St. Charles Community College faculty, administrator, or staff member. Examples of such pages are:

• Background/biographical information
  
• Information about the personal nature of the employee's work here at the college
  
• Current special projects
  
• Hobbies, special interests, etc.

B. Academic Course Pages
Academic course pages are directly related to specific courses taught by St. Charles Community College faculty. Examples of such pages are:

• Course objectives and syllabi
  
• Course schedules
  
• Faculty office hours, phone numbers, etc.
  
• Student generated pages related to specific course work.

Both types of personal Web pages MUST contain the following disclaimer:

Neither the page contents nor the link identifiers on this Page are monitored, reviewed or endorsed by St. Charles Community College.

• A link back to the academic department page
  
• A link to the e-mail address of the person responsible for maintaining the page
  
• A "Last Update" date

Who Is Responsible For Personal Web Pages?

The content owner who writes a personal or academic page is responsible for maintaining his or her page(s). All new pages may be reviewed at the discretion of the department chairperson. However, at the discretion of St. Charles Community College's Department of Marketing and Communication, links to any pages found not in compliance with college policy will be deactivated.

RULES APPLYING TO ALL WEB PAGES:
No link or page may be employed for commercial use.

• No link or any material should violate the rights of others.
  
• Soliciting sales, advertising, selling a service or posting an advertisement to a news group are considered to be in violation of the college's agreement with its service provider and is strictly prohibited.
  
• Anyone who violates any of these rules will be notified that the links to their Web pages will be removed. Violators must update page content to be in compliance with college policies in order to have links to their pages reactivated.
  
• Unlawful or inappropriate use of any college hardware or software and any Web page linked to the college server will be subject to appropriate disciplinary procedures of St. Charles Community College. Any student or employee of the college who violates this policy is subject to the appropriate disciplinary procedures of St. Charles Community College.