Foundation Board Meeting Minutes (Approved)

Wednesday, June 18, 2014

Attended: Chair Paul Ince, Mark Baker, Jim Borchers, Joe Cook, Cindy Elking, Dianne Garrison, Tom Hebson, John Laurent, Scott Lewis, Scott Liebel, Mike Lissner, Brenda Lowder, Chuck Pilliod, Sarah Roberts, Patti Silvey, Susan Spencer Staff: Dr. Ron Chesbrough, Tara Cochran, Kasey McKee, Betsy Schneider, Sharon Schreiber, Peggy Schreiner

The meeting was called to order at 7:35 a.m. by Paul Ince. A motion to approve the April 16, 2014, meeting minutes was made by Scott Liebel, seconded by Tom Hebson, and unanimously approved by the board.

Welcome and Annoucements:

  • Peggy Schreiner presented a PowerPoint presentation highlighting some of the Foundation scholarship award winners.  Thirty scholarship recipients graduated this past May; eight received the SCC general scholarships funded by the Foundation Board.  Peggy spoke of the persistence, commitment, and perseverance of several of the award winners to complete their degrees.
  • The Foundation Board Dinner will be held on Tuesday, July 15, in the Student Center Private Dining Room.  Invitations will go out today.  Please RSVP to Sharon Schreiber.
  • Fliers were included for the Summer Movie Nights and Food Truck Frenzy, along with the Speaker Series.

President's Report

  • Dr. Chesbrough reported on the following:
    • Ron extended his gratitude to everyone involved with making this year’s Rhythm & Ribs event such a success.
    • The Adult Education and Literacy (AEL) recognition ceremony was held on June 11.  There were 89 students honored for receiving their High School Equivalency credential or for achievement, improvement and attendance in the English as a Second Language (ESL) program. Paul Ince and Betsy Schneider joined Dr. Chesbrough in awarding two book scholarships and a $2,500 scholarship to three deserving individuals. The ceremony was a very moving event and the student speaker, Gia Jurczyk, had an inspirational story to tell: www.youtube.com/watch?v=IGxSxeDWFQI&feature=youtu.be.
    • The 2nd RegFest event is happening today on campus. This is a one-stop-shop helping future students understand the full process for getting enrolled.  There will be free food, prizes, and musical entertainment as the students discover their options for the fall semester.
    • SCC is being recognized as being a great place to work by two prominent newspapers.  The St. Louis Post-Dispatch will recognize SCC as one of the Top Workplaces 2014 in their Sunday edition, and the Chronicle of Higher Education will announce in July that SCC was selected as being one of the Great Colleges to Work For 2014.  Selections were based on surveys completed by employees.

Events

  • Betsy gave a recap on the Rhythm & Ribs event held earlier this month. Total revenue was over $47,000.
    • There were 1,150 tickets sold and over 1000 in attendance.  Sponsorships and VIP and General Admission tickets sold very well.
    • Many positive comments were shared, i.e. pleased with it being a Thursday night; seemed to bring more families this year; seemed to be branded as a family event; crowd control was manageable and people did not stay too late past closing; had a good grasp on number of volunteers needed; media coverage was wonderful; accomplished our goal of bringing people to campus.
    • Suggestion were made for next year, i.e. expanding the VIP area; possibly finding a sponsor for the VIP area; stay with the Thursday night; continue with the VIP wristbands; look into how to avoid VIP ticket holders sharing food; need better lighting at raffle booth.  Betsy thanked Scott Lewis, Mark Baker, and Eric Henderson for their leadership in making this a delightful event. The date for next year’s event will be Thursday, June 4, 2015.
  • Betsy referred the group to the Fact Sheet in the packet for information on the Presidents Classic Golf Scramble scheduled for Monday, September 29 at Old Hickory Golf Club.
    • There are nine foursomes still available. The sponsorship goal is $20,550 and we are expecting to surpass that goal this year. More information concerning sponsorship packages are available. 
    • The signup sheet for beer, wine, and soda donations from the Board was passed around.  
    • The committee continues to meet and come up with some great ideas for this year’s event.

Board Development

  • Two executive committee positions were up for election. Current members, Cindy Elking, Secretary, and Chuck Pilliod, Member-At-Large, were eligible to serve another year. Since no nominations were received to make it a contested election, Cindy and Chuck will remain in their positions for another year.  
  • Joe Cook referred the board to the Meeting Dates handout in their packet listing all of the meeting and event dates for July 1, 2014–June 30, 2015.  An updated roster is also in the packet. The last page of the roster lists the committee line-ups.

FY14 College Plan

  • Kasey McKee briefly presented a PowerPoint presentation of the FY15 College Plan highlights. The plan was approved at the Board of Trustees’ meeting on Monday.
  • The Executive Committee’s recommendation for the allocation of the leftover FY13 funds was discussed and voted on. With a motion by Sue Spencer and a second by Mark Baker, the motion to fund the BeReady Outreach and a portion of the Films on Demand Subscription were approved.

Financial Update

  • Scott Liebel provided a brief update on the Foundation’s financial status as of May 31, 2014:
    • Total revenue is $200,375.  When adding in the Rhythm & Ribs revenue and additional gifts received in June, we project being over the budgeted goal for revenue by $25,000.  Expenses were not calculated as yet, but the Foundation staff is confident that we will be under the projected budget goal for expenses.
    • The Finance Committee has met with Acropolis Investment regarding whether or not to recommend an amendment to the Foundation’s Investment Policy Statement.  Work continues. The committee hopes to present a recommendation for consideration at the August meeting.
  • John Laurent updated the board on the Foundation scholarship and academic enhancement award totals.  $10,000 in Foundation General Scholarships were awarded to 14 students, amounts ranging from $500 to $1,000 each.  Overall, the Foundation awarded $70,594 in scholarships in FY14.  $70,051 has been raised for academic enhancements.
  • Betsy distributed and explained the Prospect Pipeline Report she has created to track major giving donors and prospects.

Other Business

  • Joe Cook provided an update concerning the STAG Partnership/Labrayere developments.  Work continues to remove the Foundation from the partnership.  We hope to have a recommendation for the board to consider at the August meeting.
  • A gentle reminder was given to: Sign up for a foursome at the golf scramble or volunteer to help out that day, RSVP for the Board Dinner on Tuesday, July 15, invite someone to a speaker series event, and add the FY15 meeting dates to your calendar.

The next general Foundation Board meeting is Wednesday, August 20, 2014, at 7:30 a.m. in the SSB Board Room.

On a motion by Brenda Lowder and a second by Scott Liebel, the meeting adjourned at 8:35 a.m.