204 |
Procurement of Goods and Services |
| P-204.1 |
The Purchasing Department will coordinate purchasing
within the framework of state statutes and the policies and procedures
outlined by the Board of Trustees. |
| P-204.2 |
The Purchasing Department will be responsible for
establishing procedures for the purchase of all services, materials,
supplies, and equipment. |
| P-204.3 |
Purchasing procedures will be based on the objective
of securing services, materials, supplies, and equipment from
a responsible and responsive vendor offering the lowest cost. |
| D-204.0.1 |
Purchasing includes not only the procurement of materials, supplies, and
equipment, but also any commitment of funds for rentals or services. |
| |
Cooperative Purchasing |
| P-204.4 |
The College may participate in cooperative purchasing (including joint
bid arrangements, formal membership cooperatives, and permissive
cooperatives) that is deemed advantageous to the College. |
| |
Local
Preference |
| P-204.5 |
In making purchases, preference will be given to all
commodities manufactured, mined, produced, or grown within the
state of Missouri and to all firms, corporations, or individuals
doing business as Missouri firms, corporations, or individuals,
when quality is equal or better and the delivered price is the
same or less. |
| P-204.6 |
If merchandise
of equal price and quality can be secured, then preference will
be given to in-district local vendors. |
| |
Purchasing Authorizations |
| P-204.7 |
Purchases
of $500 or less will have pricing quotations prior to purchase.
Approval for purchases may be made by the department designee. |
| P-204.8 |
Purchases of $500.01 - $3,000 must have written pricing quotations prior
to purchase. These purchases will be authorized by the department
designee. |
| P-204.9 |
Purchases of $3,000.01 - $15,000 must have written
competitive bids or proposals secured by the Purchasing Department.
Purchases must be authorized by the vice president and the President. |
| P-204.10 |
Purchases
of $15,000.01 - $19,999.99 must have written competitive bids
or proposals secured by the Purchasing Department. Purchases
must be authorized by the vice president and the President,
and must be approved by the Board of Trustees. |
| P-204.11 |
Purchases
of $20,000 or greater must have requests for bids or proposals
advertised in newspaper(s) of general circulation in the College
District. Purchases must be authorized by the vice president and
the President, and must be approved by the Board of Trustees. |
