St. Charles Community College
Approved Board of Trustees Meeting Minutes
June 16, 2008

The regular meeting was called to order at 5:30 p.m. by Board President Ehlmann with all members present. Also present were College President John McGuire; Cabinet members Donna Davis, Todd Galbierz, Barbara Keim, Edie Kirk, and Heather McDorman; Faculty member John Bookstaver; Staff members Elaine Benedict, Pat Haynes, Flo Johnson, Chris Romer, Peggy Schreiner, and Greg Wirth.

APPROVAL OF MINUTES

On a motion by Pundmann and a second by Silvey, the minutes of the May 19, 2008 regular Board meeting were approved, as presented.

APPROVAL OF AGENDA

On a motion by Silvey and a second by Lohmar, the agenda was approved as presented.

TREASURER’S REPORT

Board Treasurer Robertson presented the Treasurer’s Report. Cash in bank $3,959,845; total investments $18,800,000; tuition and fees received to date $12,355,860; local taxes received to date $14,788,711; state appropriations received to date $7,191,344.

On a motion by Proost and a second by Lohmar, the Treasurer’s Report was received.

On a motion by Lohmar and a second by Proost, the Board approved payment of bills from the Operations Fund in the amount of $1,976,182.

COLLEGE PROGRAM REPORT

Flo Johnson, Director of Administrative Computing, and Greg Wirth, Director of Network Computing, updated the Board on responsibilities for their areas and upcoming projects for 2008-2009.

REPORT OF THE COLLEGE PRESIDENT

John McGuire reported on the following:

• Summer enrollment is up approximately 1% overall;
• The Bookstore had a highly successful book buyback in May. The College repurchased $234,626 worth of retail and $35,916 worth of wholesale used books from our students. The books will be used in both the summer and fall semesters;
• Big Dig Update - The FAB is now operating on the new system. Connections were completed Sunday June 8th. The sub grade, floor, and interior finishes started on June 9th. The walls and flooring will be put back in place by June 27. The LRC and SC building connections are now scheduled for the July 4th weekend. Concrete work to replace the Plaza area will start the first week of July and be completed mid July. The pedestrian crossings are clearly marked with orange cones and fencing or yellow caution tape;
• At the Partners for Progress Gala on June 6th, the College received the 2008 Health Progress Award for its nursing program. The Partners will be awarding scholarships to SCC nursing students of $2,500 to $5,000, the final amount yet to be determined;
• The SCC Outdoors Crew just returned from a Conservation Ecology trip to central Florida, May 21 to 26. They planted trees on 143 acres of a Nature Conservancy preserve to restore natural habitat. This is part of a 12,000 acre mitigation project to offset land used by Disney and the Orlando Airport. They also studied habitats native to inland central Florida and adjacent coastal areas, and compared them to what they found in Missouri. The group expressed their thanks to the Student Activities Fund Committee for helping make this trip possible;
• Student Senate sponsored a charity softball game on May 20th to benefit a student at Duello Elementary School in Wentzville who has been diagnosed with leukemia. Senate members, along with members of other clubs, joined as a team against a team of teachers from Duello. Almost $150 was raised to assist the family with gas costs driving back and forth to St. Louis for treatment;
• Michael Kuelker received the 2008 St. Charles County Social Justice Alliance Award on Friday June 12;
• The College will have 49 GED graduates (out of approximately 300 total graduates) participating in our Student Recognition Ceremony on Wednesday evening, June 18th. Of the 49 participants, 22 will receive honor cords and 23 are currently attending or will attend a college or technical school;
• At the spring MCCA Trustee – Administrative/ Professional Conference at the Lake, Trustee Pundmann and Dr. McGuire were part of the winning foursome.

EDUCATIONAL FACILITIES AUTHORITY DIRECTOR APPOINTMENT

The St. Charles Community College Educational Facilities Authority (SCCEFA) is a nonprofit corporation duly authorized and existing under the Missouri Nonprofit Corporation Act, Chapter 355 of the Revised Statutes of Missouri. The SCCEFA was formed for the purpose of constructing, furnishing, and equipping facilities for St. Charles Community College.

At the May Board meeting, the Board approved the nomination of Ryan Robertson as a Director of the SCCEFA. On a motion by Lohmar and a second by Proost, the Board approved Trustee Robertson’s appointment as Director.

BOARD POLICIES & PROCEDURES MANUAL REVISIONS

P-570.0 – College Holidays – In 2009, the Spring Holiday (normally assigned to Good Friday) will be assigned to Friday, January 2, 2009. Without this change, employees would return from the Christmas holiday break to work one day, Friday, January 2, 2009, and then be off until Monday, January 5. With this change, staff will work on Good Friday and the College will remain open for regular business. Employees may request Good Friday off and use personal or vacation time for the approved time off. As in past years, students and faculty will not have scheduled classes on Good Friday.

This policy change (for 2009 only) was presented to the Board at the May meeting. On a motion by Silvey and a second by Lohmar, the Board approved the policy change for 2009.

AWARD OF BIDS

Human Resources Training Courseware – On a motion by Silvey and a second by Lohmar, this bid was awarded to Employment Learning Innovations, Inc., Atlanta, GA, in the amount of $25,835 plus shipping and handling for the purchase of employee training system programs. This vendor owns the copyright to Next Act for Managers, Civil Treatment for Employees, and Civil Treatment for Managers. Funding source is one-time funding, Human Resources – staff training programs.

Upgrade of Cisco Call Manager & Unity Voice Mail System –On a motion by Silvey and a second by Pundmann, this contract was awarded to Netelligent, St. Louis, MO, in the amount of $43,141.92 for the purchase of equipment, software, SmartNet, and installation necessary to upgrade the existing Cisco Call Manager and Unity Voice Mail System. The equipment includes two Call Manager File Servers, two-hundred additional Unity Voice Mail software licenses, and related SmartNet. Funding source is the ’07-’08 College Plan – Technology, Research, & Planning.

Organic Chemistry Lab: Installation of Fume Hoods & Casework, Utilities, & HVAC – These bids came in significantly higher than the amount budgeted. The bids will not be accepted and College officials will restudy the project.

Organic Chemistry Lab Equipment – On a motion by Silvey and a second by Pundmann, bids were awarded as follows:

• Varian, Inc., Walnut Creek, CA, Total Award $133,526.00
  (Items 1, 2, & 5)
  
  Jasco, Easton, MD, Total Award $6,900.75
  (Item 4)
• Perkin Elmer, Shelton, CT, Total Award $24,972.60
  (Item 6)
• Anasazi Inst., Inc., Indianapolis, IN, Total Award $106,500.00
  (Item 2)

In the event that the organic chemistry project does not move forward due to budgetary constraints, this equipment will be used in the current organic chemistry labs to expand the program. Funding source is MOHELA.

CLOSED SESSION

On a motion by Robertson and a second by Lohmar, the Board voted to adjourn into Closed Session as allowed by RSMo 610.021.1, 2, and 3 to discuss real estate, litigation, and personnel. A roll call vote was taken and the following “AYE” votes were cast: Pundmann, Ehlmann, Lohmar, Proost, Silvey, and Robertson. The Board adjourned into Closed Session.

After discussions in these areas, on a motion by Lohmar and a second by Silvey, the Board voted to reconvene into Open Session. A roll call vote was taken and the following “AYE” votes were cast: Pundmann, Ehlmann, Lohmar, Silvey, Proost, and Robertson. The Board reconvened into Open Session.

PERSONNEL

On a motion by Lohmar and a second by Robertson, the Board approved the following personnel recommendations:

New & Replacement Hires (full-time):

• Peggy Schreiner, Public Relations Coordinator
• Demetrius Green, Housekeeper

Changes:

• Ranya Taqieddin, from adjunct Science Faculty to full-time temporary one-year Science Faculty
• Scott Brown, from full-time Public Safety Officer to part-time Public Safety Officer
• Linda Mattheiss, from Nursing Retention Coach to Continuing Education Instructor

Separations:

• Robin Miller, CDC Lead Teacher
• Tammy Wamble, Housekeeper
• Milan Anich, Theatre Manager
• Ken Kalicak, Director of Facilities & Construction

OTHER

• On a motion by Silvey and a second by Robertson, the Board authorized the nomination of Dr. Joyce Lindstrom for the ACCT Faculty Member Award for 2008.

• Board Policy 104.2, Release of Records and Other Information, was reviewed with the Board. It states: If a Board member transmits any message to enough members that, when counting the sender, a majority of the Board or committee members receive the message, the message shall also be concurrently transmitted to the custodian of records in the same format. The message shall be considered an open record unless it is a closed record in accordance with law. Board members were reminded to send copies of such correspondence to Donna Davis at ddavis@stchas.edu

• Board Vice President Pundmann requested that Donna Davis develop paperwork for the formation of a Board Audit Committee. Trustee Pundmann will review and present the request to the full Board at a future Board meeting.

MOTION TO ADJOURN

On a motion by Silvey and a second by Lohmar the Board meeting adjourned.

NEXT MEETING

The next regular meeting of the Board of Trustees will be on Monday, July 21, 2008, at 5:30 p.m. in the Board Room.