St. Charles Community College
Draft Board of Trustees Meeting Minutes
July 21, 2008


The regular meeting was called to order at 5:30 p.m. by Board President Ehlmann with all members present. Also present were College President John McGuire; Cabinet members Michael Banks, Donna Davis, Todd Galbierz, Barbara Keim, and Heather McDorman; Faculty members Callie Daniels, Joyce Lindstrom, Dot Peterson, and Jackie Radle; Staff members Elaine Benedict, Chris Breitmeyer, Pat Haynes, and Chris Romer; and Stephanie Pepin, Montgomery College, Maryland.


APPROVAL OF MINUTES

On a motion by Pundmann and a second by Robertson, the minutes of the June 16, 2008 regular Board meeting were approved, as presented.


APPROVAL OF AGENDA

On a motion by Silvey and a second by Robertson, the agenda was approved as presented.


TREASURER’S REPORT

Board Treasurer Robertson presented the Treasurer’s Report. Cash in bank $2,398,801; total investments $18,650,000; tuition and fees received to date $12,358,517; local taxes received to date $14,897,864; state appropriations received to date $7,938,509.

On a motion by Lohmar and a second by Silvey, the Treasurer’s Report was received.

On a motion by Pundmann and a second by Lohmar, the Board approved payment of bills from the Operations Fund in the amount of $2,064,350.

COLLEGE PROGRAM REPORT

Dr. Joyce Lindstrom, professor of math, and adjunct faculty members Dot Peterson and Jackie Radle, reported on the Developmental Mathematics Project, funded by an SCC Foundation Grant by Mr. & Mrs. Mike Lissner. Collaboration between K-12 and higher education institutions is the key to helping K-12 students prepare for success in college. The math project focused on SCC math adjuncts, who teach most of the developmental math classes but rarely are included in projects designed to improve either teaching or learning. The highly successful project investigated ways to improve both, and has been funded for an additional year.


REPORT OF THE COLLEGE PRESIDENT

John McGuire reported on the following:

  • Distributed the Summer census showing enrollment to be up 1%;
  • SCC Center Stage will present the musical Once Upon a Mattress, The play is directed and choreographed by Lynne Snyder, and is under the musical direction of Gene Ditch. Performances will be at 8 p.m. July 29 through August 2, and at 2 p.m. on August 3;
  • The new underground HVAC pipe for the Fine Arts Building, Learning Resource Center and Student Center has been installed and is operational. The trenches have been backfilled and prepped for concrete. The concrete work will begin this week and take approximately one week. Sod will be placed in areas where the grass was removed. This entire project should be complete in the next two weeks;
  • The subsurface below the kitchen floor in the Café had settled, causing the drain pipes to separate from the drains. Jarrell Contracting reconnected the pipes (at no cost). A mudjacking company filled the pockets under the floor and around the pipes ($370). Several floor tiles had to be replaced ($200). The food service line was closed for a week while this problem was being addressed;
  • SCC hosted the Gateway Consortium Educational Technology Conference on June 26 and 27. There were 91 participants including a number of SCC faculty and staff. Special thanks to Stephanie Tolson for organizing the conference and to Lisa Mouser and her Academic Computing staff who handled software and other technology needs of the conference presenters;
  • The Purchasing Department has been certified by the Universal Public Purchasing Certification Council (UPPCC) as a 100% Fully Certified Agency for 2008. The award recognizes the dedication and commitment of the department to the purchasing profession and the skills and expertise that it brings to public procurement;
  • For the second consecutive year, the men’s baseball team has received the Midwest Community College Athletic Conference Sportsmanship Award. The award is given annually to the team that best exemplifies sportsmanship and is awarded by the conference member coaches. The 2007-08 baseball team also produced two NJCAA Academic All-Americans. Catcher Josh Farley earned Distinguished Academic All-American honors for a cumulative grade point average of 3.80 or better, while pitcher D.J. Politte garnered Academic All-American honors, which requires a cumulative grade point average of 3.60 or better;
  • Michael Kuelker, professor at St. Charles Community College and originator of the Democracy Days, is the winner of the 2008 St. Charles County Social Justice Alliance award;
  • Candace Neu recently co-authored a paper, published in the “Journal of Distance Education,” Community Building and Computer-Mediated Conferencing;
  • Kevin Patton was awarded the Human Anatomy & Physiology Society President’s Medal for his service and dedication to teaching. Kevin is a past president of the organization which promotes excellence in teaching Anatomy & Physiology;
  • The nomination of Joyce Lindstrom for the regional ACCT Faculty Member award has been submitted. Recipients of the regional awards are automatically nominated for the National ACCT Award;
  • Introduced Chris Breitmeyer, the new dean of math, science, and health.

EDUCATIONAL FACILITIES AUTHORITY NEW DIRECTOR APPOINTMENT

The St. Charles Community College Educational Facilities Authority (SCCEFA) is a nonprofit corporation duly authorized and existing under the Missouri Nonprofit Corporation Act, Chapter 355 of the Revised Statutes of Missouri. The SCCEFA was formed for the purpose of constructing, furnishing, and equipping facilities for St. Charles Community College.

Bill Berry, former Vice President of Administrative Services, has resigned his position with the SCCEFA. On a motion by Silvey and a second by Lohmar, the Board appointed Todd Galbierz, the new Vice President for Administrative Services, as a Director of the SCCEFA.

DATE FOR PUBLIC HEARING ON TAX LEVY

The Public Hearing is required by law and it has been our usual practice to have the hearing in connection with one of our Board meetings.

Accordingly, on a motion by Lohmar and a second by Robertson, the Public Hearing was scheduled for the August 18th Board meeting, with the announced time being 6 p.m.

BOARD POLICIES & PROCEDURES MANUAL REVISIONS

P-410.0 & 610.0 – Student Conduct, Discipline, & Due Process

Policy 410 has been greatly expanded to include comprehensive procedures on handling violations of academic misconduct, grade grievances, and behavioral misconduct. Additionally, the policy has been revised to incorporate due process and the procedures for imposing disciplinary sanctions.

Policy 610 has been created for faculty members as a guide for handling disruptive student behavior and violations of academic integrity. The source of the information is the faculty handbook that has now been replaced by the Board policies in Section 600.

The Board will now have its customary 30-day period to review the policy recommendations, with action being requested in August.

INVENTORY ADJUSTMENT – JUNE 2007 THROUGH JUNE 2008

The inventory of SCC’s fixed assets is updated monthly to remove obsolete items, donated items, items sold in surplus sales, and items offered as trade-ins for other equipment.

On a motion by Silvey and a second by Pundmann the Board authorized removal of the inventoried items from the College’s inventory listing.

BOARD RETREAT

Trustee Pundmann has requested that this item be placed on the agenda for Board discussion. He is working with ACCT in preparing a proposal for Board consideration and asked that the item be tabled until the August 18th Board meeting.

AWARD OF BIDS

Cisco SmartNet – On a motion by Silvey and a second by Lohmar, this contract was awarded to World Wide Technology, St. Louis, MO, in the amount of $60,320.96 for the annual SMARTnet and software support services required for the College’s Administrative Network and IP Telephony System. Funding source is the current operating budget – Technology, Research, & Planning.

Datatel Colleague Annual Software Support Agreement & Annual License – Colleague software is used on the College’s Hewlett Packard computer for academic and administrative support. This support covers troubleshooting, debugging, maintenance, general updates, regulation updates for Financial Aid, and one hour of phone help per month. Since Colleague software is proprietary and can only be licensed and supported through Datatel, on a motion by Silvey and a second by Pundmann, this bid was awarded to Datatel, Inc., Fairfax, VA, in the amount of $149,646. This will provide the College with the software and support necessary for operation of the 2009-2009 fiscal year. Funding source is Technology, Research, & Planning – Administrative ITS Operating funds for 2008-2009.

Microsoft Campus and Select Agreements – On a motion by Silvey and a second by Robertson, the Board approved the College entering into an agreement in the amount of $40,334.66 with Microsoft Licensing GP, Reno, NV, for the Microsoft Campus Agreement and the Microsoft Select Agreement for a period of three years with the option to renew. The Microsoft Campus Agreement grants the College the rights to run a platform of software using the most current version or any previous version of Microsoft software. The Microsoft Select Agreement offers discounted pricing for all Microsoft products not covered by the Campus Agreement. The recommended Educational Channel Partner is EnPointe Technologies, St. Louis, MO. Funding source is the current Operating budget – Technology, Research, & Planning ($39,415.30); Enhancement Grant (50/50) – Computer Science ($919.36); and other funds as required.

Microcomputers, File Servers, and Laptop Computers – On a motion by Silvey and a second by Lohmar, this bid was awarded to Dell Marketing, Round Rock, TX, in the amount of $317,501.39 for the purchase of microcomputers, laptops, and file servers. By consolidating purchases into one large volume purchase and under the University of Missouri cooperative procurement contract, the College was able to save $91,277.57. Funding sources are: ’08-’09 Capital Plan – Technology, Research, & Planning ($41,400); ’08-‘09 Capital Plan – Academic/Student Affairs ($7,665.84); ’08-‘09 Capital Plan – Bookstore ($3,026.82); One-Time Funding – Technology, Research, & Planning/PC Upgrades or Thin Client Project ($118,432.90); DESE Enhancement Grant (75/25) – Computer Science, Office Administration & Nursing ($146,975.83).

Hewlett Packard Printers – This bid was awarded to DISYS, Chantilly, VA, on a motion by Silvey and a second by Robertson, in the amount of $16,980 for the purchase of four Hewlett Packard LaserJet 9040dn printers with 256mb additional memory. The E&I Cooperative Procurement Contract will be used to purchase the printers for use in the Computer Science and Office Administration Support programs. Funding source is the Enhancement Grant (75/25) – Computer Science and Office Administrative Support programs.

CLOSED SESSION

On a motion by Robertson and a second by Pundmann, the Board voted to adjourn into Closed Session as allowed by RSMo 610.021.1, 2, and 3 to discuss real estate, litigation, and personnel. A roll call vote was taken and the following “AYE” votes were cast: Pundmann, Ehlmann, Lohmar, Proost, Silvey, and Robertson. The Board adjourned into Closed Session.

After discussions in these areas, on a motion by Lohmar and a second by Proost, the Board voted to reconvene into Open Session. A roll call vote was taken and the following “AYE” votes were cast: Pundmann, Ehlmann, Lohmar, Silvey, Proost, and Robertson. The Board reconvened into Open Session.

PERSONNEL

On a motion by Silvey and a second by Lohmar, the Board approved the following personnel recommendations:

New & Replacement Hires (full-time):

  • Kristen Kalz Career Consultant
  • Jeffrey Roop Theatre Manager
  • Jerry Bauer Colleague System Administrator
  • Brittany Compton Foundation Assistant
  • Mary Smithson Housekeeper
  • Jennifer Muschany Public Safety Supervisor

Changes:

  • Katherine Mawer From Asst. Teacher to Lead Teacher
  • Tom LaFata From Part-time Learning Specialist to Full-time Learning Specialist
  • Jeffrey Sweeney From Part-time Public Safety Officer to Full-time Public Safety Officer
  • Nichole Calton From Substitute Assistant Teacher to Full-time Assistant Teacher
  • Kristin Lewis From AEL Instructor to Substitute AEL Instructor
  • Debra Stein From Part-time College Center Asst. to Full-time College Center Asst.
  • Karen Vossenkemper From Assistant Director of Financial Assistance to Associate Director of Financial Assistance
  • Judy Rentz From Office Assistant to Financial Aid Assistant
  • Deborah Edmondson From Office Assistant to Financial Aid Assistant
  • Jay Hofmeister From Academic Network Specialist to Network Specialist
  • Kate Mikulin From Part-time Academic Computer Specialist to Full-time Computer/ Network Analyst

Separations (Full-time):

  • Nancy Bueltmann Financial Aid Assistant
  • Paul Fisher Groundskeeper
  • Aniceto Rocha Housekeeper

DESIGNATION OF LICENSED PEACE OFFICER

Jennifer Muschany has been hired by the College as the new Public Safety Supervisor. She received her P.O.S.T. certification from Eastern Missouri Law Enforcement Training Academy and has served as a police officer for nine years. Jennifer has worked for the Moline Acres and Dellwood Police Departments, and most recently for the St. Charles County Sheriff’s Department. She has done everything from traffic patrol to prisoner transport and K-9 patrol. Jennifer has continued to stay up-to-date on current law enforcement practices.

On a motion by Robertson and a second by Proost, the Board approved the request to designate Jennifer Muschany as a licensed peace officer for St. Charles Community College, authorized to carry a weapon on campus while on duty.

MOTION TO ADJOURN

On a motion by Lohmar and a second by Silvey, the Board meeting adjourned.

NEXT MEETING

The next regular meeting of the Board of Trustees will be on Monday, August 18, 2008, at 5:30 p.m. in the Board Room.