ST. CHARLES COMMUNITY COLLEGE
APPROVED - BOARD OF TRUSTEES
MEETING MINUTES
JANUARY 25, 2010
The regular meeting of the Board of Trustees was called to order at 5:30 p.m.
by Board Vice President Pundmann with all members present except Ehlmann. Also
present were College President John McGuire; Cabinet members Michael Banks,
Donna Davis, Todd Galbierz, Barbara Keim, Edie Kirk, and Heather McDorman; Faculty
members Pam Cilek, Jennifer LeGrand, Denise McCracken, and Isaac Ruedin; Staff
members Elaine Benedict, Chris Breitmeyer, Kathy Brockgreitens, Bob Gill, Denise
King, Kasey McKee, Chris Romer, Susie Rubemeyer, Peggy Schreiner, and Amanda
Sizemore; Faculty Association President Barbara Sullivan; Student Senate President
Sarah Allen; and community resident Clark Cilek.
APPROVAL OF MINUTES
On a motion by Mack and a second by Proost, the minutes of the December 17,
2009 special Board meeting were approved as presented.
APPROVAL OF AGENDA
On a motion by Robertson and a second by Lohmar, the modified agenda was approved
as presented.
TREASURER’S REPORT
Board Treasurer Robertson presented the Treasurer’s Report. Cash in bank
$4,802,210; total investments $22,000,000; tuition and fees received to date
$14,526,263; state appropriations received to date $4,152,698; local taxes received
to date $8,835,512.
On a motion by Lohmar and a second by Mack, the Treasurer’s Report was
received.
On a motion by Lohmar and a second by Proost, the Board approved payment of
bills from the Operating Fund in the amount of $4,268,877.
On a motion by Mack and a second by Lohmar, the Board approved payment of bills
from the Construction Fund in the amount of $1,222.
FACULTY ASSOCIATION REPORT
Barbara Sullivan, Faculty Association President, reported on the following:
Andrea Compton – Phi Beta Lambda once again participated
in the Central Elementary Adopt-A-Family program in December. The PBL Vice-President,
Christine Bocci, has coordinated this for two years and the organization has
provided gifts for nine children.
Larry Checkett and Gayle Feng-Checkett - A second textbook, The Write Start,
Paragraphs to Essays, fourth edition, is now out with its fourth edition companion
text, The Write Start, Sentences to Paragraphs. The publishers also are going
to work with Larry and Gayle to produce a live, online "Webinar" about
the book for faculty at other colleges around the country. They will host the
webinar...probably in March.
Allison Ouelette-Kirby - Has an exhibition of her work, called "Tone Deaf"
in Gallery 130 at the University of Mississippi in Oxford, MS. She also will
be giving an artist lecture this Thursday, January 28th at the University of
Mississippi.
Marilyn Miller - Has been appointed Ambassador to the NLN
(National League of Nursing) for St. Charles Community College.
Mary Ann Sadler - Traveled over the holidays with a Lindblad/National
Geographic tour to Panama and Costa Rica. She visited Barro Colorado Island
in Panama which is a Smithsonian Tropical Research station. She visited several
parks in both countries and were instructed by naturalists along the way. She
also attended lectures on the ship about tropical ecology and preservation.
John Walker -performed a concerto on oboe d’amore with
the University City Symphony Orchestra in November. Last month, he finished
the rough draft of the first chapter of my book and spent a week at the Free
Library of Philadelphia reviewing the music and personal papers of one of the
composers whose work he is studying.
STUDENT SENATE REPORT
Sarah Allen, Student Senate President, reported on the following: * The first
Senate meeting of the new semester was held on January 19th; * The Spring MCCA
Student Government conference will be held February 21-23; * A Suggestion Drive
will be held in March; * Plans are underway to host a YuGiOh tournament on campus.
REPORT OF THE COLLEGE PRESIDENT
John McGuire reported on the following:
• Filings for the two Board seats up for re-election in April officially
closed on January 19, 2010. Since the two incumbents were the only filers, the
Trustee positions will not need to be on the ballot in April. Ryan Robertson
and Rose Mack will retain their seats until April, 2016. Congratulations were
extended to both trustees.
• Spring enrollment is up 4.6% in headcount and 7.6% in FTE.
• Employee Accomplishments:
LRC staff donated and wrapped gifts for their Adopt-A-Family. This is the
LRC’s seventh year of participation in the Adopt-A-Family program.
Erin Lanham, reference librarian, was elected Education Division chair of
the Special Libraries Association.
The SCC Purchasing Department has received the 2009 Excellence in Achievement
award from the Universal Public Purchasing Certification Council. This is
the second year that SCC’s Purchasing Department has received this award.
Candy Neu, Professor of Health Information Technology, was selected by the
Missouri Health Information Management Association Board for the Shooting
Star Award for her outstanding service to the HIM community.
Travis Molleck earned his MAC certification for Leopard 303: MAC OSX Deployment
v10.5.
Robert Ronkoski was elected president of the Missouri Association of College
Law Enforcement Administrators for 2010.
• Brenda Newberry, founder of the Newberry Group, a St. Charles software
company, will be this year’s commencement speaker.
• Together with the Foundry Arts Center and funding from the National
Endowment of the Arts’ Big Read grant, the SCC library is hosting several
events. One is Mystery Night at the Library to be held on February 12th from
6 until 9 p.m. Faculty, students, and community members 12 years of age and
older will enjoy the reenactment of characters and scenes, and solving clues
based on Mark Twain’s book The Adventures of Tom Sawyer.
• The US Department of Labor has awarded a $3.2 million dollar grant,
through the Energy Training Partnership Grants, to the United Auto Workers (UAW)
– Labor Employment and Training Corporation (UAW-LETC). SCC and St. Louis
Community College will host programs to retrain dislocated automotive workers
for employment in energy efficiency and clean energy sectors.
• SCC’s SAGE club received an award for outstanding student advocacy
from MyTyme Missouri, at the Community Arts Center in St. Louis.
• The AEL program has been awarded $25,000 from DESE to restore the class
hours that were cut back due to earlier funding cuts. The grant will also fund
two new GED classes in St. Charles.
• The Child Development Center has been approved for a $20,000 grant
through DESE that will fund the purchase of additional classroom and outdoor
instructional items, 30 new books per classroom, and additional training for
teachers and staff.
• For the first time, the College offered 11 sections of Orientation
to College (COL 101) in a Pre-Spring, semester format from January 5th to the
11th, with 157 students completing the session. Student evaluations of the class
were excellent, so this Pre-Spring format will continue to be offered. An additional
benefit of running this early session is that it frees up an equal number of
rooms for the entire Spring Semester.
• At the July 2009 Board meeting, the Board approved an agreement with
Mike Andrews from Facility Management Solutions to review utility invoices for
errors and to negotiate lower utility rates. No billing errors were found and
no lower utility rates were made available. As you may recall, Mike’s
compensation was based on a percentage of the amount of money he could recover
or save for the college. Therefore, the College paid nothing for Mike’s
services.
With Mike’s help, the College submitted a joint grant request along with
the EDC, Duckett Creek, and the City of Cottleville for American Recovery and
Reinvestment Act funds for energy efficiency projects through the Missouri Department
of Natural Resources. Mike was able to secure a $22,000 energy efficiency rebate
from Laclede Gas. This rebate will be applied as a matching component of the
grant application.
The College’s request includes 3 projects.
The first is replacing an older, inefficient, large boiler with a series
of smaller, high efficiency boilers. This will provide a 20% energy cost savings
over current operations.
The second project is the installation of valves to control the efficiency
of the chilled water cooling system to a much higher degree of accuracy and
efficiency.
The third project is controlling the lighting, heating and cooling systems
for each classroom using an occupancy sensor that will turn off lights and
adjust the temperature of a classroom when it’s not occupied.
The total cost of our projects is $495,000. We are requesting $173,500 in
ARRA funds, which is about 35% of the cost. The Laclede Gas rebate will cover
about 5% of the cost. The college’s match will be $297,000 or 60%. The
savings realized from the projects will provide a projected payback in less
than 5 years.
• Distributed the Multi Cultural Programming flyer and Comedy Night at
SCC flyer.
• Kathy Brockgreitens-Gober presented information on a debit card system
through Higher One for disbursement of student financial aid and tuition refunds.
The new system will be implemented in summer 2010.
• Barbara Keim shared information with the Board on results of the Performance
Horizons Survey.
• Thanked Edie Kirk for her service to SCC as Associate Vice President
for the Foundation & Alumni Affairs and wished her well. Introduced Kasey
McKee, the new Foundation Director.
SABBATICAL LEAVE PRESENTATIONS
The following faculty members have submitted requests for sabbatical leaves
for fall 2010 or spring 2011: Pamela Cilek (Theatre), Jennifer LeGrand (Mathematics),
Isaac Ruedin (Philosophy), and Barbara Sullivan (Psychology).
All four proposals have been reviewed and recommended by the Sabbatical Review
Committee, the Vice President for Academic Affairs, and the College President
and were recommended for Board approval.
Copies of the sabbatical leave applications, including planned personal and
professional development and resulting benefits to the College were sent to
the Board for review prior to the meeting. The applicants made brief presentations
at this meeting in Open Session with action to be taken after the Board has
had the opportunity to discuss the sabbatical leaves in Closed Session.
QUEBEC STUDY TOUR
The Global Education Task Force has proposed one Study Tour for the 2009-2010
academic year. This plan has been approved by the consensus of the Global Education
Committee. The Committee will monitor any changes to this study tour and make
final recommendations as needed. Any significant changes or additions will be
brought to the attention of the appropriate administrators and the Board of
Trustees. The proposed study tour to the province of Québec, Canada for
August of 2010 was reviewed by the Board along with the proposed itinerary and
insurance information. On a motion by Proost and a second by Robertson, the
Quebec Study Tour was approved by the Board.
TRAINING for TOMORROW BLOCK GRANT APPLICATION
The Training for Tomorrow program is an investment of funding to increase
the capacity of the Missouri community colleges to develop new and expanded
programs designed to retrain and re-employ Missourians in middle-skill occupations
that will help drive the economic recovery.
Trustee Lohmar made a motion and Trustee Robertson seconded the motion
to authorize St. Charles Community College to file an application in conjunction
with St. Charles County for Community Development Block Grant Training for Tomorrow
funding in an amount not to exceed $1,150,000 through the State of Missouri
Economic Development Business and Community Services Division.
BOARD POLICIES & PROCEDURES MANUAL REVISION
The following two policies were presented to the Board in November.
P-123 - Institutional Gift Acceptance (new) –
This new policy provides procedures to follow when gifts are made to the College.
On a motion by Mack and a second by Lohmar, the policy was approved.
P-550.1 - Tuition Reimbursement for Courses Taken at Other Institutions
(revision) – The requirement that a course or degree program
for tuition reimbursement be related to the employee’s job assignment
or to a position at the College has been removed. Also, the definition of “accredited”
has been added for clarification purposes. On a motion by Mack and a second
by Lohmar, the policy revision was approved.
AWARD OF BIDS
HP StorageWorks and SANStorage – On a motion
by Lohmar and a second by Mack, the Board awarded this bid to World Wide Technology,
St. Louis, MO, in the amount of $38,961.22 for the purchase of one Hewlett Packard
StorageWorks Enterprise Virtual Array (EVA) system and two HP StorageWorks Storage
Area Network (SAN) Switches. Funding Source is the 2009-2010 College Plan Capital
– Technology, Research, & Planning.
Banking Services – Proposals were solicited
for Bank Depository and other Related Services including Investment Services,
Merchant Credit Card Services, and Purchasing Credit Card Services. Ten vendors
submitted proposals.
On a motion by Lohmar and a second by Mack, the following bank services were
approved:
Bank Depository & Investment Services – Commerce Bank
For a period of three years with the option to renew annually thereafter upon
mutual agreement.
Merchant Credit Card Services – Bank of America
For a period of three years with the option to renew annually thereafter upon
mutual agreement.
Purchasing Credit Cards – UMB Bank
For a period of two years subject to renewal by the state of Missouri.
Dr. McGuire recused himself from the banking selection process.
CLOSED SESSION
On a motion by Robertson and a second by Lohmar, the Board voted to adjourn
into Closed Session as allowed by RSMo 610.021.1, 2, and 3 to discuss real estate,
litigation, and personnel. A roll call vote was taken and the following “AYE”
votes were cast: Mack, Pundmann, Proost, Lohmar, and Robertson. The Board adjourned
into Closed Session.
After discussions in these areas, on a motion by Proost and a second by Robertson,
the Board voted to reconvene into Open Session. A roll call vote was taken and
the following “AYE” votes were cast: Mack, Pundmann, Lohmar, Proost,
and Robertson. The Board reconvened into Open Session.
SABBATICAL LEAVES
On a motion by Robertson and a second by Proost, the Board approved the following
Sabbatical Leaves for fall 2010 or spring 2011: Pamela Cilek (Theatre), Jennifer
LeGrand (Mathematics), Isaac Ruedin (Philosophy), and Barbara Sullivan (Psychology).
MOTION TO ADJOURN
On a motion by Mack and a second by Proost, the Board meeting adjourned.
NEXT MEETING
The next meeting of the Board of Trustees will be on Monday, March 8, 2010,
at 5:30 p.m. in the Board Room.
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