ST. CHARLES COMMUNITY COLLEGE
APPROVED - BOARD OF TRUSTEES
SPECIAL MEETING MINUTES
DECEMBER 17, 2009

The special meeting of the Board of Trustees was called to order at 6:05 p.m. by Board President Ehlmann with all members present except Robertson. Also present were College President John McGuire; Cabinet members Donna Davis, Todd Galbierz, and Barbara Keim; staff members Elaine Benedict Chris Romer, and Susie Rubemeyer; and Dave Lehman of Church Asset Management.

APPROVAL OF MINUTES

On a motion by Lohmar and a second by Mack, the minutes of the November 16, 2009 regular Board meeting were approved as presented.

APPROVAL OF AGENDA

On a motion by Lohmar and a second by Proost, the agenda was approved as presented.

PROPERTY, LIABILITY, and WORKERS’ COMPENSATION INSURANCE

The College has been working with Mr. Dave Lehman, an insurance broker from Church Asset Management who made a presentation on options available for property, liability, and workers compensation insurance.

The following chart contains premium comparisons of all respondents:

After considerable discussion, on a motion by Proost and a second by Lohmar, the bid, in the amount of $453,586.00, was awarded to Missouri United School Insurance Council (MUSIC) for Property, Liability, and Workers’ Compensation Insurance for the College for the 2010 calendar year. Board members Lohmar, Proost, and Ehlmann voted “AYE” while Board members Mack and Pundmann voted “NO.” College administration will continue to work with Church Asset Management in the coming year to gather additional information and make further comparisons of insurance carriers. This analysis would provide information so that College officials and the Board could make a more informed decision about an insurance carrier for the 2011 calendar year.

SOCIAL SECURITY ADMINISTRATION 218 REFERENDUM

When Social Security began, state and local governments were excluded from Social Security coverage. Later, Section 218 was added to the Social Security law, allowing states to enter into voluntary agreements with the Social Security Administration to provide Social Security coverage for state and local government employees. While our PEERS employees have been participating in Social Security, the Social Security Administration now says that for their participation to continue, a voluntary coverage referendum must be authorized by the Board of Trustees. If a majority of SCC PEERS members vote “YES,” Social Security coverage would continue, unchanged. If the referendum does not pass, then Social Security coverage and deductions for PEERS members will end on 7-1-10.

On a motion by Pundmann and a second by Lohmar, the Board of Trustees authorized the College President to conduct a Social Security coverage referendum process, taking the steps necessary to create a Social Security 218 Modification Agreement.

AWARD OF BID

Campus Data Security Risk Analysis – On a motion by Lohmar and a second by Mack, a contract was awarded to KPMG, Inc., Chicago, IL, in an amount not to exceed $79,000.00 for a comprehensive risk analysis of SCC’s IT environment. This amount includes all professional fees, expenses, and software licenses required to perform this analysis. Funding source is the Lewis & Clark Discovery Fund ($70,000) and One-time Project Funds ($9,000).

CLOSED SESSION

On a motion by Lohmar and a second by Mack, the Board voted to adjourn into Closed Session as allowed by RSMo 610.021.1, 2, and 3 to discuss real estate, litigation, and personnel. A roll call vote was taken and the following “AYE” votes were cast: Mack, Pundmann, Proost, Lohmar, and Ehlmann. The Board adjourned into Closed Session.

After discussions in these areas, on a motion by Mack and a second by Proost, the Board voted to reconvene into Open Session. A roll call vote was taken and the following “AYE” votes were cast: Mack, Pundmann, Lohmar, Proost, and Ehlmann. The Board reconvened into Open Session.

PERSONNEL

On a motion by Mack and a second by Lohmar, the Board approved the following personnel recommendations:

NEW and REPLACEMENT HIRES:
Karen Walters - Academic Advisor
Jim Snyder - Network Specialist

CHANGES:
Aaron Lovell - From Part-Time Art Studio Technician to Full-Time Art Studio Technician
Andrew Nicholson - From Help Desk Analyst to Computer Support Specialist
Lindsey Lewis - From Part-Time Help Desk Analyst to Full-Time Help Desk Analyst
Kasey McKee - From Annual Giving Manager to Director of Foundation and Alumni Relations (effective 1/31/10)

SEPARATIONS:
Mary Beth Choate - Housekeeper
Edie Kirk - Associate Vice President for Foundation and Alumni Affairs (effective 2/5/10)
Alexandra Wright - Marketing Specialist
Kristin Smith - Web/Portal Developer

MOTION TO ADJOURN

On a motion by Lohmar and a second by Ehlmann, the Board meeting adjourned.

NEXT MEETING

The next meeting of the Board of Trustees will be on Monday, January 25, 2010, in the Board Room.