Shipping & Receiving

Policies & Procedures

Shipping and Receiving St. Charles Community College is located at the northwest corner of the Campus Services Building.

The underlying purpose and policies of this operation are:

1. To receive, accept, and inspect all packages and materials which are the property of the College, with the exception of those items delivered directly to departments via the U.S. postal service.
2. To ship and prepare for shipping all packages and materials which are being sent from the College and pertain to College business.
3. To tag, transfer, and dispose of fixed assets as required and allowed by College policies and procedures.
4. To store excess College equipment and supplies for redistribution throughout the College or for disposal.

Shipping of Packages and Materials

The Warehouse is the College's central shipping location. All packages, (except parcel post, Federal Express or other overnight carrier) can be shipped from the Warehouse via UPS, or other freight or courier service. A UPS Shipping Form is to be completed before requesting pickup by the Warehouse. All shipments must include the UPS Shipping Form and the appropriate department account number for charging of freight and package value for insurance purposes.

When a College employee is anticipating the shipment of a parcel through the Warehouse, always keep the Warehouse personnel aware of your timeline for shipment. Then arrange for the parcel to be picked up in your department by the Warehouse personnel. A department staff member may bring the package to the warehouse early (before 9:00a.m.) the day you want to ship or call ext. 8459 (at least one day prior to shipping) for pick up. Allow enough time for the parcel to be delivered to its destination on schedule.

Receiving of Packages and Materials

1. All packages and materials addressed to the College containing College property are to be centrally received by the College Receiving Department.
   
2. The Receiving Department delivers all packages and materials received to the appropriate department for acceptance of packages.
   
3. Packages with College Purchase Order Number references are opened by the Receiving Department for verification of contents and condition of merchandise and are accepted as received for approval and payment.
   
4. Packages without College Purchase Order Numbers referenced are not opened. In the event that the final destination of the package or materials cannot be identified, the Receiving Department will open the package to determine its destination and mark it accordingly.
   
5. The College may not be responsible for payment of materials received in delivered, but unopened packages, if the contents of the package cannot be verified.
   
6. Items requiring Material Safety Data Sheets must be ordered using a College purchase order. The College may refuse to accept any shipment which requires a Material Safety Data Sheet if a college purchase order number is not referenced on the outside and/or the package is not accompanied by a Material Safety Data Sheet.