Doing Business With SCC

The Purchasing Department serves the College by implementing and regulating responsible public purchasing practices to assure the successful acquisition of good and services. We strive to provide a responsible, helpful business environment that provides timely results.

Principles and Ethics

The Purchasing Department of St. Charles Community College is a member in good standing with the National Association of Educational Buyers and the National Institute of Governmental Purchasing. As members, the Purchasing Department subscribes to the principles and codes of ethics of both organizations.
 

Purchasing Department Address Information

The Purchasing Department is located at:

Campus Services Building:
Room 129
4601 Mid Rivers Mall Dr.
P.O. Box 76975
St. Peters, MO 63376-0975
Phone: (636) 922-8387
Fax: (636) 922-8523
 

Supplier Contact

Suppliers wishing to do business with the College should contact the Purchasing Department. When appropriate, purchasing staff will direct suppliers to College department staff. In following this, the College hopes to ensure equitable treatment of all suppliers and to promote efficient fulfillment of departmental needs. Office hours are from 8:00 a.m. through 4:30 p.m., local time. Appointments are encouraged.
 

College Bidders List

Suppliers may register on the College bid list by completing and returning the vendor registration form to the Purchasing Department. Suppliers are encouraged to stay in contact with the Purchasing Department by viewing the electronic bid bulletin board and the legal notices section of the Courier Post for upcoming bid opportunities. While the Purchasing Department tries to notify interested parties of current solicitation opportunities, the Purchasing Department cannot guarantee that all suppliers will be included in any or all solicitations.
 

Cooperative Procurement Agreements

The College purchasing department is authorized to participate in the state of Missouri cooperative procurement program. The College Purchasing Department shall investigate the use of other cooperative procurement contracts and shall participate in such contracts which are deemed to be advantageous to the College in both pricing, product and delivery.
 

Deliveries

Under normal circumstances, the College does not issue payment until the item has been delivered to the correct location and accepted as being in appropriate condition and in compliance with the order.

Deliveries to the College are accepted Monday through Friday, 8:00a.m.-noon and 1:00 p.m.-4:30 p.m., Local time excluding all College Holidays and unless otherwise specified. All materials are to be shipped to:

St. Charles Community College
Attn: Receiving Department
4601 Mid Rivers Mall Dr.
St. Peters, MO 63376

Invoicing

The vendor shall submit invoices in duplicate for each order to:

St. Charles Community College
Attn: Accounts Payable Dept.
PO Box 76975
St. Peters, MO 63376-0975

Invoices shall reference

1. The College purchase order number
2. Complete description of goods or services provided.
3. Quantities, unit prices and extensions.
4. Discount Terms
5. Invoice Number

Payment is issued by the College in a timely manner. The general policy is to make no prepayments or accept C.O.D.'s. Payments are made within 30 days from receipt of invoice. If you have any questions concerning the payment of an invoice contact the Accounts Payable Dept. at 636-922-8361.