SCC’s written style is based on the Associated Press Stylebook.  Included below are the most commonly used words and phrases, SCC-specific terminology and SCC exceptions to AP Style.

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A+ Schools Program

according to, said – Use according to when attributing key information to a reference book or other inanimate object. Never use says. If the information can be defined as common knowledge, no attribution is necessary. Always use said when attributing a quote to a person. Use said to begin the attribution. Correct: “The curtains are green,” said Jane Smith, interior decorator. See also attribution.

ACE Tutoring Center – Use full name in first reference; tutoring center may be used on second reference.

ACT – Use only the initials in referring to the previously designated American College Testing.

addresses – In return addresses and in running text, use the following style:

Address:

Ron Chesbrough, Ph.D.
St. Charles Community College, SSB 2104
4601 Mid Rivers Mall Drive
Cottleville, MO 63376-2865

Running text:

Ron Chesbrough, Ph.D., St. Charles Community College, SSB 2104, 4601 Mid Rivers Mall Drive, Cottleville, Mo. 63376-2865

The college is located in Cottleville, Mo.

Administration Building – Use full name in first reference. Abbreviation: ADM. Historically, the building was named the Academic/Administration Building then the Administration Building. See buildings/rooms.

administrative officer – The president and five vice presidents. Not interchangeable with Cabinet.

Adult Education and Literacy Department – Use full name in first reference. Abbreviation: AEL.

advisor – An academic counselor or club advisor.

All-College Day   

alumnus, alumni, alumna, alumnae, alum – Use alumnus (alumni in the plural) when referring to a man who has attended a school. Use alumna (alumnae in the plural) for similar references to a woman. Use alumni when referring to a group of men and women. Use of alum is acceptable when the gender is not critical to the context. See SCC Friends & Alumni.

amphitheater – Lowercase. See buildings/rooms.

and – In lists, do not place a comma before the and or or that appears in front of the last item in the list. Correct: Women, men and children are invited to attend.) Use and in place of & in running text.

assistant professor – Do not abbreviate. Lowercase in running text. See titles

associate degree – Not associate’s degree.

Associate Degree Nursing – Not associate’s degree nursing or associate’s degree of nursing.

associate professor – Do not abbreviate. Lowercase in running text. See titles.

athletic field – Lowercase. See buildings/rooms.

atrium – Lowercase. See buildings/rooms.

attributions –Attribute quotations and paraphrased information to people in the following manner: “Chocolate is my favorite flavor of ice cream,” said Mary Jones, SCC student; OR Mary Jones, an SCC student, said that her favorite flavor of ice cream is chocolate. See also according to, said.

auditorium – Lowercase. See buildings/rooms.

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baseball field – See buildings/rooms

Behavioral Intervention Team – Use full name in first reference. Abbreviation: BIT.

Board – See St. Charles Community College Board of Trustees.

Board policy – Capitalize when it is followed by a specific number.  Correct: Board Policy 101.1.

Board Room – Capitalize. See buildings/rooms.

Board of Trustees – See St. Charles Community College Board of Trustees.

bookstore –See SCC Bookstore. On second reference, use the bookstore. See also buildings/rooms.

buildings/rooms

Building names: Spell out the entire building name in first reference. Exception: In mailing addresses and full addresses used in running text, it is acceptable to use short forms of building names. Correct: All entries should be mailed to SCC, HUM 203, 4601 Mid Rivers Mall Drive, Cottleville, Mo. 63376-2865.

Capitalization: Building names are capitalized. Capitalize the names of specially designated rooms: Café, Plaza Bistro, SCC Bookstore, Board Room, Paul and Helen Schnare Library, Private Dining Room, Fitness Center. Other campus places are lowercase, including theater, atrium, auditorium, rotunda, baseball field, softball field, soccer field, campus plaza and amphitheater. Use figures and capitalize room when used with a figure. Correct: Room 1121, Administration Building. For offices of specialized services, see titles.

Sentence structure: Be consistent in use. Correct: The lunch will be held in Room 205 of the Student Center. The performance will be located in the auditorium of the Daniel J. Conoyer Social Sciences Building. OR: The lunch will be held in the Student Center, Room 205. The performance will be located in the Daniel J. Conoyer Social Sciences Building auditorium.

When using a building name and room number in text read by people internally, use an abbreviated style for the building name and room number. Correct: The meeting will be held in ADM 1121.

Buildings and abbreviations:

Administration Building – ADM
Café-Bookstore – CB
Campus Services – CS
College Center – CC
Child Development Center – CDC
Daniel J. Conoyer Social Sciences Building – SSB
Donald D. Shook Fine Arts Building – FAB
John M. McGuire Humanities Building – HUM
Learning Resource Center – LRC
Student Center – SC
Technology Building – TECH
Visual Arts Building – VAB

See also a map of campus buildings and rooms, www.stchas.edu/maps.

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Cabinet  

Café – The cafeteria located in the Café-Bookstore. See buildings/rooms.

Café-Bookstore – Use full name in first reference. Abbreviation: CB. See SCC Bookstore. See also buildings/rooms.

campus – Lowercase. See buildings/rooms.

campus plaza – Lowercase. See buildings/rooms.

Campus Services – Use full name in first reference. Abbreviation: CS. See buildings/rooms.

catalog

Celebration of Life

Center Stage Theatre – See St. Charles Community College Center Stage Theatre.

Chaz – The official newsletter of SCC. Use the before Chaz when needed. Historically, the newsletter was titled The Maze, then All That Chaz, then Chaz.

Child Development Center – Use full name in first reference. Abbreviation: CDC. See buildings/rooms.

club – Lowercase. Capitalize title of club when it is a part of the official club name; do not capitalize if it is not a part of the official club name.  Correct: SCC Roller Hockey Club, Student Ambassadors club.

College Center – Use full name in first reference. Abbreviation: CC. See buildings/rooms.

college, the – Do not capitalize the word college in instances where it represents St. Charles Community College. Capitalize in Board policies and legal documents.

college-level

College Council ­– Advisory group to the college president and Cabinet. Historically, Branch Committee, then TEAMVision, then College Council

College Mission – Use full name in first reference. In later references, the mission is acceptable.

college-wide

commas/semicolons in use of a series – When using a series of three or more items in text, do not use a comma in front of the conjunction before the last item in the series. For the Web, a group of items should be displayed in bulleted list. Correct: My favorite colors are red, green, blue and purple. Also correct: SCC’s academic divisions include the Division of Business, Science, Education, Math and Computer Science; the Division of Arts, Humanities and Social Sciences; and the Division of Nursing and Allied Health.

commencement – Refers to the commencement exercises in May. Students may graduate in any semester if they have met their requirements.

committee/task force – Capitalize when named, otherwise lowercase. Correct: Diversity Task Force, the task force.

composition titles – See titles.

Copy Center – See buildings/rooms.

course names – It is acceptable to abbreviate a subject field when followed by the course number in text. Correct: ENG 101. For external documents the course name should be used and spelled out in running text. Correct: She taught English Composition I (ENG 101).

Cougars – Capitalize in such uses as Cougar fan, Cougar baseball. Use gender and sport name in first reference.  Correct first reference: The women’s softball team is 10-4. Correct second reference: The Cougars have a 10-4 record.  Punctuation note: In the phrase Cougars pitcher John Daniels, Cougars is primarily a descriptive so no apostrophe is needed. An apostrophe is necessary when the team name is otherwise used as a possessive: The Cougars’ 24-man roster.

CougarMail – One word; Mail is capitalized.

CougarNews e-newsletter – One word; News is capitalized.

credit class schedule

currency – When using a currency figure in text or titles, do not use double zeros when referring to an even dollar amount as in $5.00. Correct: He had $5 in change. She borrowed $2,500 from a bank. Ticket cost: $10. 

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Daniel J. Conoyer Social Sciences Building – Use full name in first reference. Social Sciences Building may be used in later references. Never use Conoyer Building. Abbreviation: SSB. See buildings/rooms.

Day, date and time – Use time first, followed by day of the week, followed by the date. When the time is listed at the top of the hour, do not use a colon followed by two zeros, as in 2:00 p.m. Correct: 2 p.m. Sunday, Sept. 13, 2009. Correct:  The event will be held at 2 p.m. Sunday, Sept. 13, 2009, in the auditorium. Use this in most cases including within text and in invitations. Use noon for 12 p.m. and midnight for 12 a.m.

Range of times Separate with a hyphen. There should be no spaces on either side of the hyphen. Correct: 8 a.m.-4 p.m.

Months – Capitalize the names of months in all uses. When a month is used with a specific date, abbreviate only Jan., Feb., Aug., Sept., Oct., Nov. and Dec. Do not abbreviate March, April, May, June and July. Correct: 9 a.m.-4 p.m. Tuesday, Feb. 22, 2012. Use full name when using alone, or with a year alone.  When using a month and year, do not place a comma between the two.  Correct: February 2012.

Datatel

dean – See titles.

Deans Council

degrees – Use an apostrophe in bachelor's degree, a master's, etc., but there is no possessive in Bachelor of Arts or Master of Science. Also correct: associate degree

If mention of degrees is necessary to establish someone's credentials, the preferred form is to avoid an abbreviation and use instead a phrase such as: John Jones, who has a doctorate in psychology.

Use such abbreviations as B.A., M.A., LL.D. and Ph.D. only when the need to identify many people by degree in first reference would make the preferred form cumbersome. Use these abbreviations only after a full name – never after just a last name. When used after a name, an academic abbreviation is set off by commas: John Snow, Ph.D., spoke.

Ph.D., Ph.D.s – The preferred form is to say a person holds a doctorate and name the person’s area of specialty.

doctor vs. Dr. – Use Dr. in first reference as a formal title before the name of an person who holds a doctor of dental surgery, doctor of medicine, doctor of optometry, doctor of osteopathic medicine, doctor of podiatric medicine or doctor of veterinary medicine. Correct: Dr. Jonas Salk. Exception: The use of Dr. in first reference is acceptable in internal SCC publications like Chaz and e-Outlook.

SCC offers the following degrees and certificates:

    • Associate of Arts degrees
    • Associate of Arts in Teaching degree
    • Associate of Applied Science degrees
    • Associate of Science degrees
    • Certificates of Achievement
    • Certificates of Specialization

Majors are not capitalized (except English, Spanish, etc.)

    • Bachelor of Arts degree in history
    • Bachelor of Arts degree in English
    • Associate of Applied Science degree in computer-aided drafting

departments – See titles.

distance learning  – See online/distance learning.

divisions – See titles.

Donald D. Shook, Ed.D. – First president of SCC.

Donald D. Shook Fine Arts Building – Use full name in first reference. Fine Arts Building may be used in later references. Abbreviation: FAB. See buildings/rooms.

Dr. – See degrees.

dual enrollment – Also dual-enrolled.

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e – Words that start with e- (such as email and e-communications) should be capitalized only at the beginning of a sentence or in a formal title. With the exception of email, e- terms are hyphenated: e-newsletter.

email – Acceptable in all references for electronic mail.

e-Outlook 

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English as a Second Language – Use full name in first reference. Abbreviation: ESL.

faculty – The faculty (n.) may stand alone for members of a school's teaching collective or be used to denote a singular member of the college faculty.

Faculty Association

Faculty Senate

Fall Fun Blitz  

financial aid 

Fine Arts Building – See Donald D. Shook Fine Arts Building. See buildings/rooms.

fiscal year – Do not abbreviate except in graphs and tables. 

Fitness Center

flier, flyer – Use flier when describing a handbill or aviator. Do not use flyer.

Foundation – See St. Charles Community College Foundation.

Foundation Board – See St. Charles Community College Foundation Board. 

four-year institution

Friends & Alumni – See SCC Friends & Alumni.

full time, full-time – Hyphenate when used as a compound modifier. Corrrect: He goes to school full time. She is a full-time student.

full-time equivalent – Use full name in first reference except in graphs and tables. Abbreviation: FTE.

fundraiser/fundraising – Hyphenation is not necessary.

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GED – A trademark abbreviation for General Educational Development tests, a battery of five exams designed by the American Council on Education to measure high school equivalency. GED should be used as an adjective, not as a noun. Always acceptable in first reference. Do not capitalize test(s) or exam(s) when following GED. Those passing the tests earn a GED diploma or certificate, not a GED.

GPA – Acceptable in all references for grade point average.

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headlines – Only the first word and proper nouns are capitalized. Follow story style in spelling, but use numerals for all numbers and single quotes for quotation marks. Exception: use US, UK and UN (no periods) in all headlines.

Help Desk – SCC’s technology help desk. Not the same as the Welcome Center.

home-school – (v.), home-schooler (n.), home-schooled (adj.), home schooling (n.)

HR Connection – Refer to it as the HR Connection e-newsletter when needed.

Humanities Building – See John M. McGuire Humanities Building. See buildings/rooms.

hybrid courses

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I

in-district

Information Desk – See Welcome Center.

in-service 

instructor – Do not abbreviate. Lowercase in running text. See titles.

in-state

Internet – Capitalize. See Web and website.

intranet

italics vs. quotes – Use italics for composition titles. Exception: In news releases, use quotations. Italicize Web addresses in all instances. See titles.

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John M. McGuire, Ph.D. – SCC’s second president. 

John M. McGuire Humanities Building – Use full name in first reference. Humanities Building may be used in later references. Abbreviation: HUM. Historically, the building was named Continuing Education-Academic Center, then Academic Building, then Humanities Building, then John M. McGuire Humanities Building. See buildings/rooms.

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Learning Resource Center – Use full name in first reference. Abbreviation: LRC. The Paul and Helen Schnare Library is the full name of the library, which is located inside the Learning Resource Center. See buildings/rooms.

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mission statement – See College Mission.

more than – Generally use instead of over when referring to a “greater than” relationship. Correct: The College Fair will showcase more than 100 colleges and universities. Some exceptions may exist. Correct: She is over 30 years of age.

Moodle

MoHealthWINs – For information, visit www.stchas.edu/mohealthwins

MoManufacturingWINs 

money – See currency. 

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noncredit

noncredit class schedule

nontraditional

numbers – Spell out whole numbers below 10, use figures for 10 and above. Exceptions: Ages, sports scores, credit hours, in headlines and at the beginning of a sentence.  Correct: They had three sons and two daughters. They had a fleet of 10 station wagons and two buses. She ran four miles, and he walked 11. Twelve students gathered in the College Center.

Additional examples:

  • Act 1, Scene 2
  • a 5-year-old girl
  • 3 ounces
  • 4-foot-long
  • 4-foot fence
  • 0.6 percent, 1 percent, 6.5 percent
  • a pay increase of 12-15 percent.
  • a ratio of 2-to-1, a 2-1 ratio
  • 1 in 4 voters
  • a 4-3 score

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offices – See titles.

online

online/distance learning – Refers to all distance learning course options: online, telecourses, teleweb and hybrid courses.

online learning – See online/distance learning.

out-of-district

out-of-state

over – Generally used when referring to spatial relationships. See more than.

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part time, part-time – Hyphenate when used as a compound modifier. Correct: She works part time. She has a part-time job.

Paul and Helen Schnare Library – Capitalize. See buildings/rooms.

Paver Brick Program

Pell Grant

Phases 1-4 – Use Arabic numbers, not Roman numerals when referring to construction phases of the campus.

Phi Theta Kappa – Acceptable in first reference when referring to the Alpha Xi Chi, the SCC chapter. When clarification is helpful, use Alpha Xi Chi, the SCC chapter of Phi Theta Kappa. Abbreviation: PTK.

phone numbers – Correct: 636-922-8000. Ext. 8000 or x8000 may be used for internal publications. Incorrect: (636) 922-8000 or 636.922.8000.

Plaza Bistro – The name of the cafeteria in the Student Center. Plaza Bistro and the Café are part of the college’s Food Services Department. See buildings/rooms.                 

President’s Advisory Team

Private Dining Room – Capitalize. Internal use only: SC PDR or SC Private Dining Room. See buildings/rooms.

professor – Do not abbreviate. Lowercase in running text. See titles.

programs – See titles.

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quotation marks – See italics vs. quotations. See also titles.

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room numbers – See buildings/rooms.

rotunda – Lowercase. See buildings/rooms

RUN. LIVE. LEARN. – Use full name in first reference. Always use all-caps, periods and one space between words. Internal abbreviation: RLL. Annual wellness event includes a 10K, 5K, Fun Run and a Health and Wellness Expo. Historically, Spring Wellness Festival, then Wellness Festival, then RUN. LIVE. LEARN.

Rhythm & Ribs – Also acceptable: Rhythm and Ribs. 

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SCC – See St. Charles Community College

SCC Board of Trustees – See St. Charles Community College Board of Trustees.

SCC Bookstore – In second reference, use the bookstore. See buildings/rooms.

SCC Center Stage Theatre – See St. Charles Community College Center Stage Theatre.

SCC Connection

SCC Foundation – See St. Charles Community College Foundation.

SCC Foundation Board – See St. Charles Community College Foundation Board.

SCC Foundation Snapshot newsletter – Use full name in first reference. On second reference, Snapshot is acceptable.

SCC Friends & Alumni – Also acceptable: Friends & Alumni of St. Charles Community College.

SCC Young People’s Theatre – See St. Charles Community College Young People’s Theatre. 

SCCougar, The – SCC’s student newspaper.

school – Capitalize when part of a proper name. Use college, not school when referring to SCC.

Scooter McCougar – SCC mascot. Scooter may be used on second reference.

semester – Capitalize if used in this manner: Spring Semester 2012, but not spring semester or last semester.

sentence spacing – Use only one space between sentences.

service area

smoke-free

Snapshot – See SCC Foundation Snapshot newsletter.

soccer field – Lowercase. See buildings/rooms.

Social Sciences Building – See Daniel J. Conoyer Social Sciences Building. See buildings/rooms.

Social Sciences Building auditorium – See campus buildings/rooms.

softball field – Lowercase. See buildings/rooms.

Spring Fling

St. Charles Community College – Do not use Saint Charles Community College or St. Charles County Community College. On second reference and in all internal publications and documents, the abbreviation SCC is acceptable. Never abbreviate as SCCC or SCCCC

St. Charles Community College Board of Trustees – Use in first reference.  Internally, SCC Board of Trustees or Board of Trustees is acceptable in first reference.  On external second reference, SCC Board of Trustees or SCC Board is acceptable. On internal second reference, Board of Trustees or Board is acceptable.

St. Charles Community College Center Stage Theatre – Use full name in first reference. On second reference, SCC Center Stage Theatre or Center Stage Theatre is acceptable.  Internally, Center Stage Theatre is acceptable in all references. See also theater.

St. Charles Community College Foundation – Use in first reference. Internally, SCC Foundation or Foundation is acceptable in all references.  On external second reference, SCC Foundation is acceptable. 

St. Charles Community College Foundation Board – Use in first reference. Internally, SCC Foundation Board or Foundation Board is acceptable in first reference.  On external second reference, SCC Foundation Board is acceptable.  On internal second reference, Foundation Board is acceptable.

St. Charles Community College Young People’s Theatre – Use full name in first reference. On second reference, SCC Young People’s Theatre or Young People’s Theatre is acceptable.  Internally, Young People’s Theatre is acceptable in all references. Internal abbreviation: YPT. See also theater.

staff – Lowercase. Use when referring to employees who are not faculty.

Student Center – Use full name in first reference. Abbreviation: SC. See buildings/rooms.

Student Handbook

student ID – Not student I.D.

Student Senate

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TEAMVision – See College Council.

Technology Building – Use full name in first reference. Abbreviation: TECH. See buildings/rooms.

telecourses

teleweb courses

theater – Use this spelling unless the proper name is Theatre. Correct: Center Stage Theatre, Young People’s Theatre. See also buildings/rooms.

time – See day, date and time.

titles

job titles

Capitalize and spell out formal titles when they precede a name. Lowercase elsewhere. Correct: John Doe, professor of science, works at SCC. Jane Smith, vice president for external affairs, is chair of the committee. Or, Professor of Science John Doe, works at SCC.

job titles for faculty

At SCC, faculty titles are instructor, assistant professor, associate professor and professor (in ascending order). Faculty emeritus is the title given to full-time faculty who have retired and return to SCC to teach part-time.

programs, departments, divisions, offices

When using the proper name of a program, office, department or division, capitalize the main words in the phrase. Examples:

    • Office of Academic and Student Affairs
    • Division of Arts, Humanities and Social Sciences
    • Continuing Education Department
    • Enrollment Services Department
    • Education Program
    • Health Occupations Program
    • Business and Industry Program
    • Student Activities Office
    • Accessibility Services Office
    • Assessment Center
    • Career Services Center

composition titles

Apply the guidelines listed here to book titles, movie titles, opera titles, play titles, poem titles, album and song titles, radio and television program titles, computer game titles, and the titles of lectures, speeches and works of art.

The guidelines, followed by a block of examples:

    • Capitalize the principal words, including prepositions and conjunctions of four or more letters.
    • Capitalize an article – the, a, an – or words of fewer than four letters if it is the first or last word in a title.
    • Use italics for names of all such works except the Bible and books that are primarily catalogs of reference material. Exception: Use quotation marks instead of italics in news releases.

publication titles

Do not italicize or put in quotes the titles of newspapers or magazines.

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United States – Use periods in the abbreviation, U.S. within texts. Correct in headlines: US (no periods).

University of Missouri–Columbia Use in first reference. With a hyphen with no space before and after the hyphen. MU or Mizzou, not UMC, on second reference. 

University of MissouriSt. Louis Use in first reference with a hyphen with no space before and after the hyphen. UMSL is acceptable in second reference. 

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vice president – No hyphen.

Visual Arts Building – Use full name in first reference. Abbreviation: VAB.

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Web – Short form of World Wide Web, it is a service, or set of standards, that enables the publishing of multimedia documents on the Internet. The Web is not the same as the Internet, but is a subset; other applications, such as email, exist on the Internet.

website – Not Web site. Also, webcam, webcast and webmaster. But as a short form and in terms with separate words, the Web, Web page and Web feed. The college has one website. Each department has a departmental Web page.

Welcome Center – Located in the Administration Building. Historically, the Information Desk or the Info Desk, then the Welcome Center. See building/rooms

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years – In cases where the century does not change, inclusive years should be formatted as follows: 1998-99, 2004-05. See also day, date and time.

Young People’s Theatre – See St. Charles Community College Young People’s Theatre.

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