Sabbatical
Leave
Revised
Spring 1999
Updated
August 2001
Purpose
The purpose
of sabbatical leave is to provide opportunities for professional development,
retraining, and growth that will strengthen the faculty member's contribution
to the College. Leave activities will benefit the College and serve
to revitalize the individual.
Eligibility
Full-time
faculty members may be granted sabbatical leave after having been employed
as full-time faculty by the College for twelve continuous semesters, not
including summers. After having received a sabbatical leave, the
faculty member must serve another twelve consecutive semesters, not including
summers, before being eligible for another sabbatical. The Human
Resources Office will verify eligibility.
Leave
Options
A sabbatical
leave may have one of two modes relative to salary and time:
- One semester [Fall or Spring] at full base salary
- Two consecutive semesters [Fall and Spring, or Spring and Fall] at
one-half of base salary
Selection
Criteria
Sabbatical
leaves are awarded on a competitive basis. The Sabbatical Committee
will review all applications, which then are recommended based on their
perceived benefit to the individuals and to the College. Leaves
are granted for the purpose of scholarly and/or creative pursuits that
strengthen competence in the faculty member's field and enrich the individual's
teaching skills or equivalent professional responsibilities.
Sabbatical
Committee
The Sabbatical
Committee shall consist of five members, four of whom are elected by the
full-time faculty. These four faculty members include one selected
from each instructional division and one elected at-large from the full-time
faculty who are not sabbatical applicants. The faculty members who
serve on the Human Resource Branch Committee select the fifth member,
who will serve as the Sabbatical Committee chair.
Calendar
Due Dates and Application Process
Due dates
must be met; no items will be accepted after those dates.
October
1
The individual
submits the Request for Sabbatical Leave, Resolution of Intent to Return,
letters of recommendation, and application to the respective dean.
October
15
The dean
submits all packets received and a written recommendation for each candidate
to the Academic Affairs Office. The Vice-President for Academic
Affairs convenes and charges the Sabbatical Committee.
Between
October 15 and November 15
The Sabbatical
Committee interviews and completes its review of candidates and their
applications, and submits its written recommendations to the Vice-President
for Academic Affairs.
December
15
The Vice-President
submits a written recommendation for each candidate along with the Committee
recommendations and applicant files to the President
January
The President
submits recommendations to the Board of Trustees.
March
Applicants
who are recommended by the President to the Board will give a brief summary
of their proposed leave no later than at the March Board meeting.
Within one week of Board action, the Academic Affairs Office notifies
applicants of the status of their leave requests.
Application
The Application
consists of three parts: Feasibility, Personal and Professional Development,
and Benefit to the College.
Part
I: Feasibility
- Identify the major objectives of the proposed leave.
- Identify the specific activities to be completed, with corresponding
timetable or schedule and strategies for successful completion.
- Include all supporting documentation, such as letters from employers
or institutions, permissions to use special equipment, travel itineraries,
etc., as appropriate.
- Describe the plan to evaluate the success of the sabbatical, and provide
a description of the report to be given at its conclusion.
- Identify whether outside compensation will be received and demonstrate
that there is no conflict of interest, actual or perceived, with the
College.
- Sign the Resolution of Intent to Return [attached] assuring the Board
if the leave is approved that the faculty member will return to the
College and provide faculty services for at least one full academic
year after completion of the sabbatical. The Board, if requested,
may grant release from such an assurance. Such a release will
be granted only under unusual and unanticipated circumstances.
If such a release is granted, the faculty member shall reimburse the
College for all compensation received from the College during the sabbatical
leave period.
Part
II: Personal and Professional Development
- Describe the professional development to be gained from this sabbatical.
- Describe the personal development to be gained from this sabbatical.
Part
III: Benefit to the College
- Identify the specific ways in which this sabbatical will benefit
the College.
Compensation
and Benefits While on Leave
- Compensation will continue according to the established College payroll
schedule.
- All benefits will continue, including health insurance and retirement
contributions.
- Sick leave days will continue to accrue in the usual manner.
- Full-time status will continue in accumulating years of service.
Other
Provisions
Board
policy allows up to 5% of the full-time faculty to be on sabbatical at
any one time. The Sabbatical Committee shall keep the number of
its recommendations within that limit.
Under
extraordinary circumstances [e.g., resignation, illness, acts of God,
etc.] affecting a candidate, the Sabbatical Committee may be asked to
reconvene and determine alternate recommendations.
A sabbatical
leave by its very nature is intended for the faculty member generally
to be absent from the College. Only under extraordinary circumstances
would overload or adjunct teaching at the College be appropriate as part
of the sabbatical leave.
Post-Leave
Requirements
- Upon return from sabbatical leave, the faculty member shall present
a written report about the relevance and effectiveness of the activities
and/or projects completed. This report shall follow the outline
presented as part of the original application. Audiences for the
report may include faculty members, administrators, students, and community
members.
- Sabbatical reports may include demonstrations and exhibits, such as
musical performances, art shows, videos, films, etc., which are illustrative
of activities and/or projects undertaken during the leave. The
Academic Affairs Office requires a written summary, with a copy to the
respective dean for inclusion in the faculty member's professional development
file.
- Faculty members who have returned from sabbatical leave will be asked
to offer a brief presentation at the October Board meeting regarding
the relevance and effectiveness of their sabbatical leave.
ST.
CHARLES COMMUNITY COLLEGE
Request
for Sabbatical Leave
Name
______________________________ Date of Request __________________________
Division
________________________ Discipline _____________________________________
Date
of beginning full-time employment as an SCC faculty member _____________________
Have
you been granted any other sabbatical leave[s] while employed by SCC?
Yes
____ No _____
If "Yes,"
please give the date[s] of each such leave __________________________________
Indicate
the semester[s] that you prefer to begin the sabbatical leave with this
application ______________________________________________________________________________
The
dates of employment and sabbatical listed above are accurate as documented
in records on file in the Human Resources Office.
_________________________________________
___________________________
Signature,
Director of Human Resources
Date
If this
sabbatical leave is granted, I, the undersigned, agree to abide by the
terms of Board Policy and the Sabbatical Leave Procedures as indicated
in the Faculty Handbook.
_______________________________________
Date _________________________
Applicant
Signature
[circle one]
_______________________________________
Date __________ Recommended
Dean
Not Recommended
_______________________________________
Date __________ Recommended
Chair,
Sabbatical Committee
Not Recommended
_______________________________________
Date __________ Recommended
Vice-President
for Academic Affairs
Not Recommended
_______________________________________
Date __________ Recommended
College
President
Not Recommended
_______________________________________
Date __________ Approved
President,
Board of Trustees
Not Approved
ST.
CHARLES COMMUNITY COLLEGE
Resolution
of Intent to Return
I, the
undersigned, do hereby resolve and assure that, if I am awarded a sabbatical
leave by St. Charles Community College, upon completion of such leave
I shall return to the College for a minimum period of one full academic
year. During that year, I shall provide all of the services expected
of a full-time member of the College faculty.
I fully
understand that upon request the Board of Trustees may grant my release
from this resolution and assurance only under circumstances it may deem
to be unusual, unanticipated, and deserving. If the Board grants
such a release, I guarantee repayment to the College for all compensation
received from the College during the sabbatical leave.
I hereby
sign this resolution and assurance voluntarily, with full knowledge and
understanding of its binding nature and implications.
___________________________
___________________________ __________________
Faculty
Printed Name
Faculty Signature
Date
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