Out-of-Class Exams

Test Proctoring

In some cases, out-of-class testing is an appropriate accommodation.  Students approved for this accommodation will receive a sheet providing the step-by-step process for out-of-class testing. The testing situation is treated the same as in-class testing regarding academic dishonesty (refer to the Student Handbook). Students are given a copy of the Accessibility Services testing guidelines prior to their first out-of-class exam each semester. The signed form is incorporated into their Accessibility Services file.

Scheduling An Exam

Accessibility Service students are asked to schedule exams no less than one week (defined as seven days – includes weekends) in advance to ensure proctor coverage. Accessibility Services forwards SCC e-mail notification to the instructor. The form indicates the day and time of the test and asks that any special test instructions be included. If none are noted, the exam will be administered as any other exam (notes or open book, etc., will not be permitted). The instructor will have the test available on or before the specified date and time of the scheduled exam. Accessibility Services is not responsible for locating the test or instructor.

The exams may be administered by the Accessibility Services coordinator, Accessibility Services assistants, or SCC staff approved by Accessibility Services. Faculty can administer exams for students, should they prefer to do so.

Return of Completed Exams

Once daily, Accessibility Services assistants personally deliver exams to division secretaries. A signature will be obtained to document that the test was returned. If Accessibility Services is unable to secure a signature due to unavailability of staff/faculty, locked office, etc., the test will be returned to the locked test file in Accessibility Services. Attempts will continue to be made until delivery with signature verification can be secured.

If the exam is not taken on the scheduled date, the instructor is notified via SCC e-mail or by voice mail. The exam will be kept for two days. If it is not rescheduled, it is returned to the division secretary. It is the student's responsibility to reschedule the test per the instructor's approval. The instructor must notify Accessibility Services of this approval.

Testing Guidelines

It is necessary for each student to complete an Accommodations Request Form through Accessibility Services for each class in which testing accommodations are requested. The Accessibility Services coordinator will complete Faculty Notification Forms per approved accommodations. It is important that students give the forms to their instructors, discuss their accommodations, secure the instructors' signatures and return the forms to the Accessibility Services assistants. Only then can students schedule out-of-class testing with Accessibility Services.

Students must meet with the instructor to verify:

1. Instructor's preference in test scheduling (same day, etc.).
2. Permission to reschedule an exam. Instructors determine if they will allow their student to reschedule a missed exam scheduled in Accessibility Services.
3. Tests may not be administered at the same time as the student's class meets due to Accessibility Services scheduling and need for extended time. Accessibility Services cannot schedule exams based on student work schedule, but will be flexible due to course schedule.

Instructors are responsible for getting the exam to Accessibility Services. A minimum of five days is requested to allow sufficient time to scan, braille, provide tactile drawings, etc.