540.7 Inclement Weather and Other Emergency Closings

P-540.7 In the event of severe weather conditions or other emergencies, the President may cancel classes and close the campus for a partial or full day. 
Pr-540.7.1 In the case of an emergency closing after the work day has begun, all employees enrolled in the Emergency Alert System will receive a text message as soon as possible. Employees will also be notified by a supervisor as soon as possible. All employees will be released from work except the following:
  • Public Safety employees must be on duty as scheduled;
  • Designated Facilities employees must be on duty for snow removal; and
  • Child Development Center staffing will be maintained at the appropriate ratio levels until the children have been picked up by the authorized parent or designee.
  • Housekeeping employees will be required to call the lead housekeeping phone line two (2) hours in advance of their start time to determine when to report for their next shift.
Pr-540.7.2 In the event of inclement weather, the College will update the College's website and main number 636-922-8000, send a text message through the Emergency Alert System, and contact selected radio and television stations, when the timing of conditions allow, by 5:00 a.m. for day hours, by 4:00 p.m. for evening hours, and by 7:00 p.m. for night hours (if bad weather develops during the day). The College will typically update the College website and main number prior to contacting the selected radio and television stations. It is recommended to use the College’s website or main number in order to receive information in a more timely manner.

Announcements will be made on KMOX Radio (1120 AM), KWRE Radio (730 AM), KFAV Radio (99.9 FM), KSDK-TV (Channel 5), KMOV-TV (Channel 4) and KTVI-TV (Channel 2).

The standard early-morning announcements that are made are:

  1. College Closed – This means all employees are released from work from the time of the closure announcement until 9:00 p.m. that day, except those employees listed as exceptions in Pr-540.7.1
  2. Snow Schedule – This means that all employees are released from work until the announced time and regular work schedules will continue through the remainder of the day and evening/night, except those employees listed as exceptions in Pr- 540.7.1

Other emergency announcements will be made through the above local media sources.

Pr-540.7.3 In the case of faculty and staff working at other designated work sites in surrounding communities, emergency closings will be followed as designated by each individual site and are not subject to the campus emergency closings. The pay procedures listed in this policy apply to those employees when their work sites deem an emergency closing.
Pr-540.7.4 No loss of full and part time faculty base pay, faculty overload pay, exempt  staff base pay or 50% FTE and above non-exempt staff pay will occur when the College President has activated an emergency closing of the campus. Likewise, employees scheduled for paid time off on a day of emergency closing, may revise their Employee Absence Record form to reflect the actual number of hours the College was open. This procedure does not apply to employees on unpaid leaves of absence. Shift differentials will only apply to eligible hours worked during an emergency closing of the campus.
Pr-540.7.5

Non-exempt employees, 50% FTE and above, who are required to work during an emergency closing will receive inclement weather/other emergency pay (hourly rate equal to their normal rate of pay) for the scheduled hours they would have worked had the College been open. In addition, they will be paid their normal hourly rate for any hours actually worked during the time period the College is closed.

Non-exempt employees, 50% FTE and above, who are called in to work for inclement weather/other emergency on a day they were not scheduled to work will be given scheduled hours upon call-in and those scheduled hours will be paid as inclement weather/other emergency pay (hourly rate equal to their normal rate of pay). In addition, they will be paid their normal hourly rate for any hours actually worked during the time period the College is closed. This applies Sunday through Saturday. 

Shift differential will only apply to eligible hours worked during an inclement weather/other emergency closing of the campus. Overtime will be paid based on actual hours worked, if applicable.

Non-exempt staff, classified as less than 50% FTE, who actually work during a College closure will get paid for the hours actually worked.  In addition, they will be paid inclement weather/other emergency pay (hourly rate equal to their normal rate of pay) for any scheduled hours worked during the College closure.

Non-exempt staff, classified as less than 50% FTE, who were scheduled to work on an inclement weather/other emergency closure day and did not work will not receive any type of pay for that day.

Pr-540.7.6 When the College remains open and employees do not report to work, arrive late, or leave early due to weather conditions, vacation or personal time must be used or, with supervisory approval, employees may adjust their work schedule. Employees with no available personal or vacation time will be in an unpaid status.
Policy Code Key
P Policy PR Procedure D Definition S Supplement

Content Owner: Donna Davis—ddavis@stchas.edu
Page Updated by: Jessica Trimborn
Date Issued:
Date Revised: 5/08, 10/08, 09/09, 11/15/2011, 12/12/2011