410.0 Student Conduct, Discipline and Due Process

P-410.0

Students and student organizations will observe the College policies and procedures; comply with local, state and federal laws; and will conduct themselves in a manner compatible with the College's mission. Students are subject to disciplinary sanctions for misconduct.

Students are expected to exhibit academic integrity by being honest and forthright in their academic endeavors. To falsify the results of one's research, to steal the words or ideas of another, or to cheat on an examination corrupts the essential learning process.
S-410.0

For definition of “student”, see Board Policy 402.4.

Pr-410.0.1

Upon admission to the College or program, students assume an obligation to conduct themselves in a manner compatible with the College's function as an educational institution and to comply with the laws enacted by federal, state, and local governments. If this obligation is ignored, the College must institute appropriate discipline. Students may be subject to disciplinary sanctions for conduct that constitutes a hazard to the health, safety, or well-being of members of the College community or which is detrimental to the College’s interest whether such conduct occurs on campus, off campus, or at College-sponsored events.

SCC will cooperate fully with law enforcement and other agencies. SCC reserves the right to initiate disciplinary proceedings for violations of the Student Conduct Code, even if criminal charges are brought forward by the appropriate authorities. Disciplinary actions by SCC are independent of any criminal or civil proceedings.

The distinct procedures for handling violations of academic integrity (Pr-410.1), grade grievances (Pr-410.2), and behavioral misconduct (Pr-410.3) are in this policy. Examples of misconduct that may subject the student to discipline include, but are not limited to:

  • Academic dishonesty or misconduct, such as cheating, fabrication, plagiarism, or facilitating academic dishonesty
  • Forgery, alteration, or misuse of College documents, records, or identification
  • Theft of, damage to, or destruction of College property or property of employees, students, or visitors
  • Unauthorized surveys or other means to obtain information from students or employees
  • Violating copyright agreements
  • Unauthorized entry to or use of College facilities, properties, equipment, resources, or services
  • Giving false or misleading information in response to requests from College officials, knowingly furnishing false information or reporting a false emergency to the College, or failing to comply with directions of College officials acting in the performance of their duties
  • Unauthorized possession, receipt, duplication, or use of the College’s name, insignia, or seal
  • Obstruction or disruption of College-authorized activities
  • Dressing or personally appearing in a manner that disturbs a classroom, instructional activity, or other College activity
  • Disorderly conduct, obscene expressions, or infringement upon the rights of others at College-authorized activities
  • Participating in or inciting a disturbance of the peace or unlawful assembly
  • Physical abuse of any person on College-owned or controlled property or at College-authorized activities, threats of violence, or conduct that threatens the health or safety of any person(s)
  • Actions on College-owned or controlled property or at College-authorized activities, which threaten or endanger one's own safety, health, or life, or making any verbal threat of such action. This includes such behaviors as suicide attempts, cutting, or refusing treatment for life-threatening illnesses or conditions
  • Engaging in sexual assault, misconduct, or harassment
  • Manufacture, use, possession, distribution, dispensing, or sale of alcohol, controlled substances, illegal drugs or substances, except as expressly permitted by law and College policy (P-414)
  • Misuse or abuse of prescription drugs on College-owned or controlled property or at College-authorized activities
  • Use of tobacco products on campus (P-414)
  • Possession, use, or storage of firearms, explosives, dangerous chemicals, weapons, or other destructive devices on College property, College-controlled property, or at College-authorized activities, including possession of a firearm by a student who holds a conceal-and-carry permit or endorsement (P-446).
  • The operation of student organizations not properly recognized and registered
  • Hazing, any method of initiation or pre-initiation into a campus organization, or any activity engaged in by the organization or members of the organization, which causes or is likely to cause physical or mental harm, personal degradation, or disgrace
  • Unapproved solicitation (P-443, P-481.4)
  • Conduct that adversely affects the student’s suitability as a member of the academic community
  • Violation of College policies or regulations
D-410.0.1.1

Academic Misconduct
Academic misconduct is the intentional violation of College policies by tampering with grades or taking part in obtaining or distributing any part of an unadministered test. Examples:

  • Stealing, buying, or otherwise obtaining all or part of an unadministered test
  • Selling or giving away all or part of an unadministered test including answers to an unadministered test
  • Bribing any other person to obtain an unadministered test or any information about the test
  • Entering a building or office for the purpose of obtaining an unadministered test or changing a grade in a grade book, on a test, or on other work for which a grade is given
  • Changing or being an accessory to the changing of a grade in a grade book, on a test, a Change of Grade form, or other official academic records of the College
D-410.0.1.2

Cheating
Cheating is an act of deception by which a student misrepresents mastery of information on an academic exercise. Examples:

  • Copying from another student's test paper
  • Allowing another student to copy from a test paper
  • Using the course textbook or other material such as a notebook brought to a class meeting but not authorized for use during a test
  • Collaborating during a test with any other person by receiving information without authority
  • Using specifically prepared materials during a test (e.g. notes, text messages, formula lists, notes written on the student's clothing, or body, etc.)
D-410.0.1.3

Fabrication
Fabrication is the intentional use of invented information or the falsification of research or other findings with the intent to deceive. Examples:

  • Citation of information not taken from the source indicated
  • Listing sources in a bibliography not used in the academic exercise
  • Inventing data or source information for research or other academic exercise
D-410.0.1.4

Forgery
Forgery is the process, of making, adapting, or imitating objects or documents with the intent to deceive. Examples:

  • Submitting as your own any academic exercise (e.g. written work, printing, sculpture, etc.) prepared totally or in part by another
  • Taking a test for someone else or permitting someone else to take a test for you
D-410.0.1.5

Plagiarism
Plagiarism is the inclusion of someone else's words, ideas, or data as one's own work. When a student submits work for credit that includes the words, ideas, or data of others, the source of that information must be acknowledged through complete, accurate, and specific documentation, and, if verbatim statements are included, through separation from the rest of the paper by indentation or quotation marks as well. By submitting work for credit, the student certifies the originality of all work not otherwise identified by appropriate acknowledgments. A student will avoid being charged with plagiarism if there is an acknowledgement of indebtedness:

  • Whenever one quotes another person’s actual words
  • Whenever one uses another person’s idea, opinion, or theory, even if it is completely paraphrased in one’s own words
  • Whenever one borrows facts, statistics, or other illustrative materials – unless the information is common knowledge
S-410.0.1.1

What can students do to protect themselves from being charged with academic dishonesty?

  • Prepare thoroughly for examinations and assignments
  • Take the initiative to prevent other students from copying your exam or assignments, e.g. shield your answer sheet during exams; do not lend assignments to be turned in to other students, etc.
  • Refer to the course syllabus for information regarding academic honesty or ask the faculty member for guidance
  • Do not look in the direction of other students’ papers during examinations
  • Use a recognized handbook for instruction on citing source materials. Consult with individual faculty, academic departments, or the library reference staff when in doubt
  • Use the services of the Academic and Career Enhancement (ACE) Center
  • Refuse to assist students who cheat
Pr-410.0.2

Violations of Academic Integrity
Violations of academic integrity are resolved within the Division of Academic and Student Affairs. It is intended that resolution take place at the lowest possible administrative level preserving both the integrity of the College and the dignity of the student. The following discipline may be taken if a student is determined to be guilty of academic dishonesty:

Faculty Options:

  • Repeating the assignment or completing an alternative one
  • Issuing a warning or providing counseling
  • Assigning a grade of “I” until the alleged violation is adjudicated
  • Giving a failing grade for the assignment
  • Assigning a grade of “F” for the course                                     Where faculty assign a grade of “F” for the assignment or the course, a report will be sent to the appropriate chair and dean. A database of student violations will be managed by the Dean of Student Success Office.

Vice President of Academic and Student Affairs Option:

  • Multiple or extremely serious violations may result in disenrollment from the College

The student may appeal the discipline assessed by the faculty member to the program coordinator and/or department chair and the decision of the program coordinator and/or department chair to the division dean. Either party may contest the dean’s decision, by submitting an appeal in writing, prior to the last day of the following semester (i.e. fall or spring) to the Vice President for Academic and Student Affairs, whose decision is final. The Vice President for Academic and Students Affairs will determine if disenrollment from the college is an option and will ensure that due process has been provided to the student.

Withdrawing from the course will not prevent the faculty member, program coordinator, department chair, division dean or the Vice President for Academic and Student Affairs from imposing sanctions, or recommending grade penalties, including a failing grade in the course.
Pr-410.0.3 Grade Grievances
Students with concerns about grades should ask the instructor for clarification/resolution. Concerns about final grades must be expressed prior to the last day of the following semester (i.e. fall or spring). If, after contacting the instructor, the student still has concerns, the student should contact the program coordinator or department chair who will work with the student and the instructor to resolve the matter. If the department is unable to remedy the situation, the student should contact the division dean. If the resolution is unsatisfactory, the student may submit an appeal in writing to the Vice President for Academic and Student Affairs, SSB 2110. Anonymous calls or unsigned letters will not be acknowledged. Only concerns expressed by the individual student involved will be addressed.
Pr-410.0.4

Behavioral Misconduct
Inappropriate student behavior in the classroom or on campus has the potential to disrupt the teaching and learning process. In a classroom situation, the faculty member is the first person available to regain order and prevent further disruption. Guidelines are available to faculty so they can assure that the rights and safety of the faculty, students, and institution are protected. The guidelines are based upon the level of disruption, from low to high, which can include the immediate suspension of the student from the class for that day. For disruptions outside the classroom, the Dean of Student Success or the Department of Public Safety (DPS) should be notified immediately. Behavioral misconduct may be referred to DPS, who will involve other authorities, as appropriate. DPS should be called at extension 8545 immediately if:

  • An incident exists that has the potential of being life threatening and/or causing serious property damage
  • An incident that is potentially dangerous is recognized and the need for police is necessary for the safety and welfare of others on the campus
  • Any crime is witnessed or reported requiring official reports and notification to state and federal authorities

The institutional expectation is that students will conduct themselves in a manner that is acceptable in a learning environment. Behavior that endangers or infringes on the rights and safety of others is not acceptable. It is intended that resolution should take place at the lowest possible administrative level. The faculty will consult with the respective program coordinator, department chair and division dean who will assist the faculty member and student with resolution alternatives.  Documentation of the disruption will be collected from the parties involved to gather facts and to ensure that the interests and needs of all parties are considered.

The Dean of Student Success is the primary administrator of discipline for unacceptable conduct or for conduct which involves infraction of College rules and regulations. The dean (or designee) will initiate disciplinary sanctions in accordance with these regulations. Disciplinary proceedings are not judicial trials and need not conform to the procedural formality of a trial.
S-410.3.1

Investigative Procedures
The Dean of Student Success (or designee) will investigate any reported allegation of student misconduct before initiating disciplinary procedures. The dean may meet with any student whose conduct has been called into question. The student will be given the opportunity to present information regarding the incident and will receive a copy of Policy 410.0. Any written correspondence between the dean and the student that is not hand-delivered to the student will be sent certified mail.

After investigation, the dean will determine whether the case should proceed. If proceeding, the dean will determine whether an administrative hearing or a hearing by a student conduct committee is appropriate. The hearing official will determine whether the student is deemed responsible for the behavior, based on preponderance of evidence standard. If ‘responsible’, the dean/designee or committee will impose appropriate disciplinary sanctions. The dean will set a time frame during which the student will accept or reject, in writing, the disciplinary sanction. Failure of the student to respond in writing within the time frame will be considered as an acceptance and the discipline will become final.

Pr-410.0.5

Disciplinary Procedures

A charge involving a student must be filed in writing with the Dean of Student Success within thirty (30) calendar days of the alleged incident. The Dean of Student Success must notify the student accused of the infraction. Failure of the student to have his/her current address on record with the College will not invalidate such notice.

  • The Dean of Student Success (or designee) will conduct an investigation to determine if the charge/complaint has merit and whether it can be resolved by mutual consent of the parties involved on a basis acceptable to the Dean of Student Success. The Dean of Student Success may suggest alternative resolution techniques for informal resolutions, when appropriate. If the investigation results from a crime of violence or non-forcible sexual offense, the alleged victim and the accused are entitled to have an advisor or counselor present during his or her participation in the investigation.
  • The accused student(s) will be afforded one of the following, which will be determined by the college.
    • Administrative hearing: The Dean of Student Success (or designee) will determine whether the student is responsible for violation of the student code of conduct and will impose disciplinary sanctions, when appropriate.
      • The Dean of Student Success will notify the accused of the investigation outcome in writing by certified mail. If the student is suspended or dismissed, the student must surrender his/her student identification card and parking permit to the dean.
    • Student conduct committee: The dean will inform the student of the date, time and location of the hearing, as indicated below.

Committee Composition

The Student Conduct Committee is composed of five members, appointed by the President, to include:

  • Two faculty members
  • Two administrative/professional staff members
  • One support staff member

The chair of the Student Conduct Committee will be selected by the committee. The Dean of Student Success will be responsible for presenting evidence of charges to the committee.

  1. Procedural Duties:
    At least seven (7) working days prior to the date set for a hearing before the committee, the Dean of Student Success will send a certified letter to the student’s last known address providing the student with the following information:
    • A statement of the charge or charges
    • The time and place of the hearing
    • A statement of the student’s procedural rights
    • The names of the committee members

Upon written request by the student, the hearing may be held prior to the expiration of the seven-day advance notification period, if the committee chair agrees.

  1. Procedural Rights of Students include the following:
    • The right to counsel or advisement (The role of the person acting as counsel is solely to advise the student. The advisor is not permitted to ask or answer questions, or make oral arguments. Any case presented must be made by the student.) The College is not responsible for providing counsel for students
    • The right to produce witnesses to the incident (not character witnesses)
    • The right to request, in writing, that the committee chair disqualify any member of the committee for prejudice or bias. A request for disqualification, including specifics about the prejudice or bias, must be submitted at least two (2) working days prior to the hearing. If the disqualification occurs, the College President will appoint a replacement. (Note: in the event the request for disqualification involves the committee chair, the student will submit the written request to the College President.)
    • The right to present evidence
    • The right to know the identity of the person(s) bringing the charges
    • The right to give testimony in a campus hearing by means other than being in the same room with the accused student
    • The right to hear witnesses on behalf of the person bringing the charges
    • The right to testify or to refuse to testify without such refusal being detrimental to the student.

If the hearing results from a crime of violence or non-forcible sexual offense, the accuser and the accused are entitled to the same opportunities to have others present during disciplinary proceedings.

  1. The Conduct of Committee Hearings
    Committee hearings will be confidential and will be closed to all persons except:
    • The student
    • Counsel/Advisor
    • A recorder
    • Witnesses who have first-hand knowledge of the incident
    • The Dean of Student Success

If the student fails to appear at the scheduled time, the committee may hear and determine the matter in his/her absence.

Hearing Order:

  1. Chair Action
    The chair will preside at the hearing; call the hearing to order; call the roll of the Committee; ascertain the presence of the student charged; read the notice of hearing and charges; verify the receipt of written notices to the student; report any continuances requested or granted; establish the presence of any counsel/advisor of the student; notify the student and the student’s counsel/advisor of any special or extraordinary procedures that will be used during the hearing; and permit the student to make suggestions or objections to any procedures for the Student Conduct Committee to consider.

  2. Opening Statements
    The Dean of Student Success will make opening remarks outlining the general nature of the case and testify to any facts the investigation has revealed. The student may make a statement to the Committee about the charge at this time or at the conclusion at the College’s presentation, at his/her election.

  3. College Evidence
    College witnesses are to be called and identified or written reports or evidence introduced as appropriate. The Committee may question witnesses at any time. The student may question witnesses by submitting questions to the committee chair for consideration and may examine evidence at the conclusion of the College’s presentation.

  4. Student Evidence
    The student will have the opportunity to make a statement to the Committee about the charge, and may then present further evidence through witnesses or in the form of written memoranda as he/she desires. The committee may question the student or witnesses at any time. The Dean of Student Success may question the student or witness. The student has the right but will not be required to testify in his/her own behalf; to present witnesses and evidence; and to review and respond to testimony of those who testify against him/her.

  5. Rebuttal Evidence
    The committee may permit the College or the student to offer any matter in rebuttal of the other’s presentation.

  6. Meeting Concludes

The committee will formulate a written recommendation which the chair will submit to the Dean of Student Success within three (3) working days. The Dean of Student Success will inform the necessary parties, in writing, of the determination (responsible/not responsible /memorandum of understanding) and sanction(s) imposed (when appropriate) within five (5) working days. The student will be notified by certified mail. If the student is suspended or dismissed, the student must surrender his/her student ID and parking permit to the dean.

Upon written request, alleged victim of violence or non-forcible sex offense will receive disclosure of campus student disciplinary proceeding results.  If the alleged victim is deceased as a result of the crime or offense, the disclosure may be requested by the next of kin of the alleged victim.

S-410.3.1.1

Interim Suspension
In certain circumstances, the Dean of Student Success may impose an interim suspension prior to the completion of the investigation. Interim suspension may be imposed:

  • To ensure the safety and well-being of others or to preserve College property
  • To ensure the student’s own physical or emotional safety and well-being
  • If a student poses a definite threat of disruption or interference with the normal operation of the College
During interim suspension, the student will be denied access to the campus (including classes) and/or all other College activities or privileges for which the student might otherwise be eligible. The student will be notified of the interim suspension by certified mail.
Pr-410.0.6

Disciplinary Sanctions
The Dean of Student Success (or designee), student conduct committee, or the Vice President for Academic and Student Affairs may impose any one or a combination of the following non disciplinary or disciplinary sanctions for a violation of  the student code of conduct:

Non-disciplinary sanction:

  • Memorandum of understanding

Disciplinary sanctions:

  • Disciplinary Warning
  • Disciplinary Probation
  • Restitution
  • Educational Sanction
  • Exclusion from College Facilities or Activities
  • No contact order
  • Disciplinary Suspension
  • Expulsion

Students who are prohibited from attending classes or courses in which they are currently enrolled because of disciplinary sanctions may not be entitled to a refund of tuition.

Disciplinary sanctions will be made part of the student’s permanent educational record and will be housed in the student’s disciplinary file. Cases involving the imposition of sanctions will be expunged from the student’s confidential record seven (7) years after final disposition of the case.  Cases involving suspension or expulsion will be retained indefinitely. 

D-410.3.2.1

Memorandum of Understanding
This is a written warning that the same conduct or other conduct in violation of the policy during the student’s enrollment at the college may result in additional discipline, but is not considered a disciplinary record.

D-410.3.2.2

Disciplinary Warning
This is a written warning that the same conduct or other conduct in violation of this policy during that student’s enrollment at the College may result in additional discipline.

D-410.3.2.3 Disciplinary Probation
Disciplinary probation is for a specific period of time. During this time, a student may continue to attend classes, but cannot participate in student or intercollegiate activities. Any further violations may lead to suspension or expulsion from the College.
D-410.3.2.4 Restitution
A student is required to pay repair or replacement costs for damage to property or may be required to provide specific in-kind services.
D-410.3.2.5 Educational Sanction
A student is required to participate in a specific educational or counseling activity(ies). The student is responsible for all expenses, including costs for education, counseling, or treatment.
D-410.3.2.6 Exclusion from College Facilities or Activities
A student is prohibited from attending one or more classes; undertaking College employment; entering a building; participating in some or all extra-curricular activities sponsored by the College; representing the College in an official capacity; or using other services provided by the College. Exclusion will be for a definite period of time, until certain requirements placed on the student are completed, or indefinitely.
D-410.3.2.7 No Contact Order
A student may not have any type of contact with another individual who is part of the SCC community.  This includes, but is not limited to, verbal or written communication, through the many mediums that are available.  The student may not have friends or family contact the student on their behalf.
D-410.3.2.8 Disciplinary Suspension
Disciplinary suspension is for a specific period of time. Suspension will include disenrollment and denial of attendance in classes, exclusion from participation in College-sponsored activities, and suspension from employment with the College. The student may be readmitted upon completion of the suspension.*
D-410.3.2.9

Expulsion
A student is permanently expelled from the College after committing a serious violation or after accumulating a record of multiple violations.*

*Students who are prohibited from attending courses in which they are currently enrolled because of disciplinary sanctions may not be entitled to a refund of tuition.

Students should complete campus appeals procedures prior to seeking outside remedies.

Pr-410.0.7

Student Appeal Process

If a student rejects the discipline imposed by the Dean of Student Success or the student conduct committee, then the student must appeal the matter in writing within 15 calendar days to the Vice President of Academic and Student Affairs.  In cases of sexual assault or harassment, both the accused and the accuser have the right to appeal the outcome of the investigation/disciplinary decision.  The appeal must cite at least one of the following criteria as the reason for appeal and provide supporting arguments.  The vice president will send the written appeal to a three member appeals committee, to determine if the appeal meets the criteria: 

  1. The original hearing was not conducted in conformity with prescribed procedures.
  2. The evidence presented at the previous hearing was not ‘sufficient’ to justify a decision against the student.
  3. Evidence, which was not withheld by the student and which could have substantially affected the outcome of the hearing, has since been discovered.
  4. The sanction was too severe for the violation.

Status during appeal: The sanction that was rendered by the Dean of Student Success or student conduct committee is in effect during the period of appeal. If the student successfully appeals, the college will inform all parties (in writing) of any sanction change, which will become effective immediately.

If the appeals committee determines that criteria have not been met, the previous determination stands.  If the appeals committee determines that the student has met the appeals threshold, the Vice President for Academic and Student Affairs will review the record of the original hearing, including documentary evidence. 

It is the vice president’s discretion to convert any sanction imposed to an alternate sanction, to rescind any previous sanction, or to return a recommended sanction to the dean/designee or committee for review and/or reconsideration.  

The final decision will be communicated in writing by certified mail by the vice president to the appealing student, with a copy sent to appropriate College offices.  The decision of the vice president shall be final.

Upon written request, alleged victim of violence or non-forcible sex offense will receive disclosure of campus student disciplinary proceeding results.  If the alleged victim is deceased as a result of the crime or offense, the disclosure may be requested by the next of kin of the alleged victim.

Definitions
D-410.0.1

"College Premises” includes all land, buildings, facilities or other property in the possession of or owned by, leased by, used or controlled by the college, including adjacent streets and sidewalks.

D-410.0.2

“College Official” includes any person employed by the college, performing assigned administrative or professional duties.

D-410.0.3

“College Community” includes any person who is a student, faculty member, college official or any other person employed by the college.

D-410.0.4

“Organization” means any number of persons who have complied with the formal requirements for recognition.

D-410.0.5

“Sanction” means a formal action that is binding, generally an outcome of the student conduct process that limits a student ability to interact with the college and the college community.

D-410.0.6

“Student” means a person who has been accepted to the college, who is currently enrolled or one who was enrolled at the time of the alleged infraction (see P-402.4). For the purpose of these rules, student status continues whether or not the college’s academic programs are in session. Students and student organizations will observe the college policies and procedures, comply with local, state and federal laws and will conduct themselves in a manner compatible with the college’s mission. Students are subject to disciplinary sanctions for misconduct.

Policy Code Key
P Policy PR Procedure D Definition S Supplement

Content Owner: Donna Davis — ddavis@stchas.edu
Page Updated by: Rita Lilly
Date Issued: 8/93
Date Revised: 05/26/09, 12/21/10, 04/03/12, 5/8/2012, 8/28/2012, 1/15/2013, 5/28/2013, 05/27/2014