115 Amendments to Board Policies and Procedures

P-115.1

The policies of the Board of Trustees may be amended, repealed, or added to upon motion made in writing for that purpose by any member of the Board. Any such motion shall not be voted upon until the next regularly scheduled meeting after it has been formally presented to the Board in writing.

Pr-115.1.0

New policies and revision of policies may be initiated by submitting a request to the Executive Assistant to the President/Secretary to the Board of Trustees. When a request for change is received, the Executive Assistant will identify which of the following three categories applies to the request. Each category is described below along with the approvals required.

Clerical change: A clerical change is defined as a change which does not change policy or procedures related to policy but updates job titles, phone numbers, office locations, or other clerical adjustments necessary for correctness and clarity. Clerical changes will be drafted by the Executive Assistant and approved by the Vice President for Human Resources. Once approved, the Executive Assistant will update the Board Policy webpages.

Procedure change: A procedure change is defined as a change which adds, further defines, or changes procedure (Pr.) but does not change policy (P.) sections of the policy nor affect the substance of the policy. The Executive Assistant will contact the Vice President in charge of the area related to the policy, who will assign each Procedure change a "responsible party" to review the policy, draft the changes required via tracked changes of the original policy in Microsoft Word, and draft a complete summary to describe the proposed changes. The policy draft is then sent to the Executive Assistant, who will have it reviewed by the Policies and Procedures Review Committee (PPRC). The PPRC may make additional changes to the draft in cooperation with the "responsible party." The final revised policy will be submitted to the administrative Cabinet with a summary that describes the proposed changes. Cabinet will review and approve, decline, make further changes to the proposed policy, or request additional research. Once approved, the Executive Assistant will update the Board Policy webpages and send a summary of the changes to All Mail Users.

Policy change: A policy change is defined as a change which creates new policy or alters existing policy (P.). Policy changes will follow the same course as Procedure changes described above through Cabinet approval. Once Cabinet has approved a Policy change, it will be formally presented for Board of Trustees' consideration and approval. The Board may approve, decline, make further changes to the proposed policy, or request additional research. Once approved, the Executive Assistant will update the Board Policy webpages and send a summary of the changes to All Mail Users.

Policy Code Key
P Policy PR Procedure D Definition S Supplement

Content Owner: Julie Parcel – jparcel@stchas.edu
Page Updated by: Julie Parcel
Date Issued: 8/93
Date Revised: 7/00; 8/14