Board of Trustees Meeting Minutes (Draft)

Monday, May 20, 2013

Call to Order and Introduction of Guests

The regular meeting of the Board of Trustees was called to order at 5:30 p.m. by Board president Robertson with all members present.  Also present were college president Ron Chesbrough; Cabinet members Chris Breitmeyer, Donna Davis, Heather McDorman, Kasey McKee, Bill Strecker, and Todd Galbierz; and staff member Julie Parcel.
 
Audience members who introduced themselves were staff members Ryan Buenemann, Andrew Nicholson, Al Koehler, Susie Rubemeyer, Bob Ronkoski, Bob Gill, and Chris Romer; Faculty Association president Darren Osburn and son Arul Osburn.

Acceptance of Minutes: Regular Meeting of April 15, 2013

On a motion by Pundmann and a second by Lohmar, minutes of the April 15, 2013, regular Board meeting were accepted as presented.

Approval of Agenda

On a motion by Mack and a second by Proost, the agenda was approved.

Treasurer's Report – Approval to Pay Bills

Treasurer Lohmar presented the Treasurer’s Report.  Cash in bank $3,565,875; total investments $20,500,000; tuition and fees received to date $15,943,141; local taxes received to date $15,604,036; state appropriations received to date $6,628,275.  On a motion by Ehlmann and a second by Mack, the Treasurer’s Report was accepted. 
 
On a motion by Pundmann and a second by Ehlmann, the Board approved payment of bills from the Operating Fund in the amount of $2,774,352.

Student Senate Report

Claire Schwab, Student Senate president, reported the following:

• Student Senate members worked at Rhythm & Ribs on May 10, 2013, and raised enough money to clear their deficit and be ahead by $500.
• The group plans to meet with officers from other clubs this summer and to continue working at fundraising events, including Movie Nights. 

Faculty Association Report

The Board welcomed newly elected Faculty Association president Darren Osburn, Professor of Speech, Communications, and Journalism.  Darren who reported the following:

• Outgoing Faculty Association president Debra Crank-Lewis sent a letter expressing her appreciation to the Board for their time and attention.  In addition, appreciation was extended to Ron Chesbrough, Chris Breitmeyer, and the administrative cabinet for their leadership of the college.
• Debra Crank-Lewis: Is delivering a presentation about Lewis and Clark at the time of this meeting and asks that the following entry be shared from Meriwether Lewis’ journal:  208 years ago today – May 20, 1805 – Meriwether Lewis:  “this stream we named Blowing Fly Creek, from the immence quantities of those insects found in this neighbourhood, they infest our meat while roasting or boiling, and we are obliged to brush them off our provision as we eat.”
• Jordan Mogerman: Just finished a Master's degree in History and Museum Studies and also earned a Graduate Certificate in Museum Studies from UMSL.
• Sylvia Bane-Malta: On April 24, 2013, thirty-seven representatives of local Human Service and Non-Profit Agencies joined the SCC faculty in presenting a comprehensive feasibility study supporting the pursuit of national accreditation of the Human Services Program by the Council for Standards in Human Service Education to Dean Karen Jones and Vice-President Chris Breitmeyer.  Area organizations present included:  Community Council of St. Charles County; Mid-East Area Agency on Aging; Preferred Family Health Care; Delta Center for Independent Living; Bridgeway Behavioral Health; St. Louis Life; St. Charles Prosecuting Attorney’s Office; St. Louis Crisis Nursery; and Sts. Joachim & Ann Care Service.
• Jennifer LeGrand: Presented at the 16th Annual MOMATYC Spring Conference on April  5, 2013, at St. Louis Community College, Wildwood campus.  The presentation was about her sabbatical research on best practices for developmental math course redesign.
• Gene Ditch and Lynne Snyder: On May 15, 16, & 17, 2013, the Show Choir performed numerous song and dance numbers in their spring concert.
  * Darren Osburn: recently conducted the 5th annual SCC Student Film Festival. 

Report of the College President

Dr. Chesbrough presented highlights from the President's Report, which can be found online at http://www.stchas.edu/about-scc/presidents_message/.

Proposal to Designate an Employee as a Licensed Peace Officer

On a motion by Proost and a second by Ehlmann, the Board approved the designation of two current part-time public safety officers' positions as “Licensed Peace Officer,” allowing them to carry weapons in the line of duty while serving as a Public Safety Police Officer of the College.  This approval is in accordance with Board Policy 540.8.1 – Weapons (Concealed or Visible), which gives the Board of Trustees the sole authority to designate an employee as a licensed peace officer or a licensed security officer who may carry weapons while on duty.

Board Policies and Procedures Manual Revision

P-226 – Auxiliary Enterprises – The revision includes the addition of rates at the Child Development Center for part-time child care.  After the customary 30-day period for review, action will be requested on this item at the June meeting. 

Preliminary Budget for Fiscal Year 2014

Todd Galbierz presented a summary of the preliminary budget for Fiscal Year 2014.  Action will be requested at the June 17, 2013, Board meeting.

Award of Bids 

Renewal of Point of Sale System for Bookstore Operations – On a motion by Pundmann and a second by Lohmar, a contract was awarded to MBS Service Company, Inc., Columbia, MO in the amount of $16,290.00 for a period of one year for renewal of the Bookstore’s point-of-sale (POS) system.  Funding Source:  Bookstore Current Operating

Roof Replacement – On a motion by Mack and a second by Lohmar, the Board awarded a bid for roof replacement of the Humanities Building to Bi-State Roof Systems, Valley Park, MO, in the amount of $159,207.00 plus a 10% contingency for a total of $175,127.70.  Funding Source:  Roof Repair and Replacement Funds
 
Expansion of Cisco IP Telephony and Emergency 911 System – On a motion by Mack and a second by Ehlmann, an award in the amount of $27,487.04 was granted to World Wide Technology, Inc., Maryland Heights, MO for the purchase of Cisco equipment, software, professional services, and SmartNet maintenance agreements to expand IP Telephony Service to the NAHSC.  Funding Source:  College Reserves for the Nursing and Allied Health Project 

Closed Session

On a motion by Mack and a second by Ehlmann, the Board voted to adjourn into Closed Session as allowed by RSMo 610.021.3 to discuss the following:
 
(3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.  610.021(3) RSMo (1986) (Cum. Supp. 1995).
 
A roll call vote was taken and the following “AYE” votes were cast:  Ehlmann, Lohmar, Pundmann, Robertson, Proost, and Mack.  The Board adjourned into Closed Session.
 
After discussions in these areas, on a motion by Proost and a second by Mack, the Board voted to reconvene into Open Session.  A roll call vote was taken and the following “AYE” votes were cast: Ehlmann, Lohmar, Pundmann, Robertson, Proost, and Mack.  The Board reconvened into Open Session.

Personnel Recommendations

On a motion by Ehlmann and a second by Lohmar, the Board approved the following personnel list:

FULL-TIME NEW and REPLACEMENT HIRES

• Barrett, Courtney (NAH) Associate Professor of Occupational Therapy Assistant
• Nunn-Faron, Nicole (MSB) Associate Professor of Education
• Stout, Andrew (LRA) Library Assistant

FULL-TIME CHANGES

• Beahan, Shannon (AHS) PT Office Assistant to FT Division Office Coordinator
• Boyd, Thelma (NAH) Associate Professor of Nursing to Adjunct Faculty
• Bova, Pam (SDV) Coordinating Counselor to Accessibility Services Manager
• Hale, Zoila (AHS) Adjunct Faculty to Assistant Professor, Temporary One Semester
• Jones, Karen (AHS) Interim Dean of Arts, Humanities, & Social Sciences to Dean of Arts, Humanities, & Social Sciences
• Pfeiffer, Kelley (SDV) Coordinating Counselor to Student Activities Manager
• Thompson, Jeramy (TOL) Systems Administrator to Systems Architect
• Wesley, Ryan (FAC) Floor Care Specialist to Lead Housekeeper

FULL-TIME SEPARATIONS

• Bowman, Jon (AHS) Associate Professor of Philosophy
• Englert, Ben (LRA) Library Assistant
• Grant, Dre (ENS) Academic Counselor
• Jones, Rochelle (WFD) Career Consultant
• Malan, Diana (WFD) Career Consultant
• Stassi, Mary (NAH) Health Occupations Coordinator
• Watson, Letha (WFD) Career Consultant
• White, Bridget (WFD) Career Consultant

PART-TIME NEW and REPLACEMENT HIRES

• Breen, Colleen (CCD) PB Con. Ed. Instructor II
• Blythe, Amanda (CCD) PB Project Support Assistant
• Carriker, Danell (ADS) Work Study
• Close, Kristin (LRA) Office Assistant
• Croy, Michelle (MAC) Evening Coordinator
• Dawid, Tina (CDC) Child Care Worker
• Gorham, Diana (FAC) PB Housekeeper
• Hopkins, Tamberly (MSB) Faculty Adjunct
• Laugeman, Jacob (CCD) PB Project Support Assistant
• Mason, Abby (CCD) PB Project Support Assistant
• Njenga, Esther (FAC) PB Housekeeper
• Nunn-Faron, Nicole (MSB) Faculty Adjunct
• O’Day, Brendan (DPS) Public Safety Officer
• Paglusch, Rebecca (DPS) Office Assistant / DPS Dispatcher
• Pelton, Ashley (CCD) PB Project Support Assistant
• Redman, Matthew (DPS) Public Safety Officer
• Reynoso, Mark (AHS) Accompanist
• Rose, Sydney (CCD) PB Project Support Assistant
• Schreiber, Kayla (CCD) PB Project Support Assistant
• Seagraves, Vicki (MAC) Marketing Assistant
• Weidman, Eric (LRA) Work Study
• Wieschhaus, Janiece (CCD) PB Con. Ed. Instructor II
• Worley, Jodi (CCD) PB Project Support Assistant
• Young, Brandy (CCD) PB Project Support Assistant                                                                                                                                                                        

PART-TIME CHANGES

• Chadwick, Sean (FSD) PB Housekeeper to PB Cook’s Assistant
• Keniston, Steven (AHS) Accompanist to Adjunct Faculty
• Long, Justin (DPS) Public Safety Officer to Public Safety Police Officer
• Wurm, Elisabeth (AHS) Theatre Technical Assistant to PB Theatre Production Assistant

PART-TIME SEPARATIONS

• Maniaci, Patricia (CCD) PB Instructor II
• Palmer, Kevin (FAC) PB Housekeeper

CHANGED FROM ANNUAL APPOINTMENT TO A CONTINUOUS APPOINTMENT WITH THE 2013/2014 ACADEMIC YEAR

• Hall-Woods, Monica (MSB) Biology
• Michael-Smith, Beth (MSB) Chemistry
• Rajagopalan, Vi (AHS) Psychology
• Tobias, Marvin (AHS) Psychology

ANNUAL APPOINTMENTS FOR 2013/2014 ACADEMIC YEAR

• Blandford, Jayme (AHS) English
• Cirillo, David (AHS) English
• Curry, Jean (NAH) Nursing
• Dickey, David (AHS) Music
• Fast, Diana (TOL) Computer Science
• Gant, Christina (AHS) English
• Gosche, Michael (MSB) Math
• Griesenauer, Deronnda (NAH) Practical Nursing
• Harden, Mitch (AHS) Psychology
• Huffman, Dawn (AHS) English as a Second Language
• Koehler, Amy (NAH) Nursing
• McKanry, Rex (TOL) Computer Science
• Moser, Grace (AHS) History
• Nilson, Kathleen (NAH) Health Information Technology
• Porter, Corey (AHS) English
• Procter, Aaron (AHS) English
• Randoll, Stephen (AHS) History
• Snyder, Lynne (AHS) Theater
• Vorachek-Warren, Mara (MSB) Chemistry
• Willis, Liza (NAH) Nursing

FULL-TIME FACULTY AND STAFF MEMORANDA OF UNDERSTANDING AND PAY INCREASES FOR OTHER EMPLOYEE CATEGORIES:

On a motion by Ehlmann and a second by Lohmar, the Board approved addenda to full-time faculty and staff Memoranda of Understanding.  The full documents were approved on May 16, 2011, for a period of three years with a two year agreement on Section XXVII – Compensation.  A summary of the Addenda is as follows: 

Full-time Faculty

The College will grant each returning full-time faculty member on the payroll as of the beginning of the 2013-2014 academic year a two percent (2.00%) increase in salary after which the sum of $1,000 will be added to the salary of each full-time faculty member as a market adjustment toward benchmarks. 

Minimum Starting Salaries
2013-2014
Instructor: $39,189
Assistant: $44,635
Associate: $50,123
Professor: $56,636

Overload/Summer Pay Rate (full-time faculty)
Instructor: $775
Assistant: $792
Associate: $882
Professor: $1,002

On a motion by Ehlmann and a second by Mack, the Board approved an addendum to the Memorandum of Understanding for other employee categories as follows:

Non-Unit Professional/Technical, Non-Unit Secretarial/Clerical, Non-Unit Custodial/Maintenance Employees, and Administrators

A pay increase for staff in the amount of two percent (2.0%) effective the first day of the pay period coinciding with July 1, 2013 or a later date in FY 2014 as deemed necessary by the Board of Trustees will occur.  The following will be factored into increase calculations:

• The increase will be calculated on the current rate of pay.
• Employees whose positions are externally-funded will receive up to the Board authorized pay increase based on their current pay, if/when funds become available, subject to range maximum provisions as noted below.
• For employees whose pay rates area at or above the range maximum, the process listed below will be followed:
• In years in which the general increase is 2% or less, the employee will receive the full pay increase approved by the Board of Trustees.
• In years in which the general increase is greater than 2%, the employee will receive a 2% increase or 60% of the pay increase approved by the Board of Trustees, whichever is higher.

Other College Positions

The following positions will not receive a pay increase:

• Project-based (PB) positions listed in the “Other College Positions” section of the Compensation Matrix document.
• Positions that work on an occasional rather than an on-going basis and are listed in the “Other College Positions” section of the Compensation Matrix document.  This includes:  Accompanist, Alumni Coordinator-Pilot Project, Counselor Connection, Proctor, Referee, Scooter, and Summer Camp Assistant.
• Student and Intern positions including Work Study, Student Assistant, and Educational Aide.

The following positions will receive a pay increase, calculated on current pay, in the amount of two percent (2.0%) effective on the first day of the pay period coinciding with July 1, 2013, or a later date in FY 2014 as deemed necessary by the Board of Trustees.

• Head Coach
• Assistant Coach

Lindenwood Collaboration Update

Dr. Chesbrough reported that work continues on the collaboration with Lindenwood University at the Dardenne Prairie site for the Nursing and Allied Health Center, scheduled to be ready for the fall 2013 semester.

Other

No additional items were discussed.

Next Regular Meeting

The next regular meeting of the Board of Trustees is scheduled for Monday, June 17, 2013, at 5:30 p.m. in the Board Room.

Adjournment

On a motion by Proost and a second by Lohmar, the meeting adjourned at 7:00 p.m.