Board of Trustees Meeting Minutes (Draft)

Monday, December 1, 2014

Call to Order and Introduction of Guests

The regular meeting of the Board of Trustees was called to order at 6:30 p.m. by Board president Mack with members Ehlmann, Pundmann, Robertson, and Cilek present.  Also present were College president Ron Chesbrough; Cabinet members Chris Breitmeyer, Donna Davis, Todd Galbierz, Heather McDorman, and Bill Strecker; and staff member Julie Parcel.
 
Audience members who introduced themselves were staff members Ryan Buenemann, Susie Rubemeyer, Chris Romer, and Bob Ronkoski; Faculty Association president and faculty member William Griffin; Student Senate president Tiffany Ramirez; and County Public Advocate Arnie C. Dienoff.

Pledge Of Allegiance  

Board president Mack led the Board and audience in the Pledge of Allegiance.

Acceptance of Minutes: Regular Meeting of October 20, 2014 

On a motion by Ehlmann and a second by Robertson, minutes of the October 20, 2014, regular Board meeting were accepted as presented.

Approval of Agenda 

On a motion by Pundmann and a second by Cilek, the agenda was approved. 

Treasurer's Report – Approval to Pay Bills  

Treasurer Ehlmann presented the Treasurer’s Report.  Cash in bank $4,202,163; total investments $17,000,000; tuition and fees received to date $13,937,279; local taxes received to date $326,379; state appropriations received to date $3,224,403.  On a motion by Pundmann and a second by Robertson, the Treasurer’s Report was accepted. 
 
On a motion by Robertson and a second by Pundmann, the Board approved payment of bills from the Operating Fund in the amount of $3,734,786.

Student Senate Report

Student Senate president Tiffany Ramirez reported the following:

  • The last Student Senate meeting of 2014 is scheduled on Tuesday, December 2.
  • Dean Beth Finders is scheduled to speak at the next “Did You Know” event. Transfer institutions will be invited to answer questions from students at the next event, scheduled in March 2015.

Faculty Association Report

Faculty Association president William Griffin distributed copies of the 2014 Mid Rivers Review. Due to time restrictions for this meeting, he will present a more extensive report in January. 

Report of the College President  

Dr. Chesbrough presented highlights from his monthly report, which can be found at http://www.stchas.edu/about-scc/presidents_message/.

Public Comments

Board president Mack called for public comments. Arnie “AC” Dienoff comments included the following:

  • The sale price, contract, and appraisal from an independent appraiser for the Mid Rivers Mall Drive property sale should be available for review.
  • The Board of Trustees should reconsider allowing the pre-filing of public comments.
  • Bids should have been sought for the institution’s legal services.

Use of Property Sale Proceeds

Dr. Chesbrough and Todd Galbierz reviewed with the Board the planned used of proceeds from the sale of College property on Mid Rivers Mall Drive to First Community Credit Union. Total proceeds, net of title company fee is $2,727,550. Planned use is $1,600,000 for general fund relief from debt service transfers (to be set aside and paid over the next five years); $600,000 to add to previously accumulated Auxiliary Services funds for early payoff of Bookstore bonds; and $527,550 for long-range planning initiatives and capital projects. Specific projects have not been identified.

Board Policies and Procedures Manual Revision – Review

The Board reviewed a Board Policies and Procedures Manual revision, and action will be requested at the next regular meeting. Highlights of the proposed policy are as follows:

P-306.1 Campus Hours

The new policy specifies weekday hours in which campus buildings are open, with the exception of inclement weather, emergency closings, and College holidays. In addition, the policy states that buildings are open on weekends for approved College classes, events, and activities. Pr-306.1.1 instructs employees to call the Department of Public Safety for access to buildings outside the open hours.

Board Policies and Procedures Manual Revision – Action 

On a motion by Cilek and a second by Robertson, the Board approved an update to the Board Policies and Procedures Manual as presented at the last regular meeting. Highlights of the update are as follows:

P-439 Withdrawal

Timelines for 5-week and 10-week courses have been added for students to be administratively withdrawn from courses due to lack of attendance. This policy was approved for a more thorough revision at the September 22, 2014, meeting; the two additional timelines were added to provide additional direction.  

Award of Bids 

The Board took action of the following bids:

Contract for Group, Voluntary Life and AD&D Insurance Plans for Eligible Employees and their Eligible Dependents

On a motion by Pundmann and a second by Ehlmann, the Board took official action on a bid discussed at the October 20, 2014, meeting and approved via email after information was gathered regarding the insurance industry rating for the company, per request from Trustee Pundmann. A contract has been awarded to Reliance Standard Life Insurance Co, St. Louis, MO, for a period of three years in an estimated annual amount of $19,258.02 for Group, Voluntary Life, and Accidental Death and Dismemberment (AD&D) insurance plans for eligible college employees and their eligible dependents. Funding Source: Current Operating – Employee Benefits

Dell Microcomputers and Laptops

On a motion by Cilek and a second by Pundmann, the Board approved an award to Dell Marketing, Round Rock, TX in the amount of $200,907.28 for the purchase of one hundred thirty two (132) Dell microcomputers and thirteen (13) laptops for instructional purposes, student labs, and computer support staff. Funding Sources: Enhancement Grant – 75% of Computer Science Equipment $89,509.20; 2014/15 College Plan – 25% grant match of Computer Science Equipment $29,836.40; Enhancement Grant – 75% of Nursing Program Equipment $21,391.39; 2014/15 College Plan – 25% grant match of Nursing Program Equipment $7,130.46; 2014/15 Technology Fee Fund $37,528.75; 2014/15 Science Technology & Math/Science/Health Current Operating $10,745.28; 2014/15 Network Operations Current Operating $4,765.80.

Contract for Architectural Services

On a motion by Ehlmann and a second by Robertson, a contract was awarded to the Lawrence Group, St. Louis, MO for services related to a campus master plan and services related to designing and programming a One-Stop Shop in a total amount of $85,000.00. Funding Source: College Reserves

Property, Liability, and Workers Compensation Insurance Renewal

On a motion by Cilek and a second by Robertson, the Board approved the continuation of insurance coverage with the Missouri United School Insurance Council (MUSIC) program for 2015, including cyber/network security and umbrella coverage, for a total cost of $523,103. Funding Source: Operating Budget

Contract for Legal Services

On a motion by Robertson and a second by Ehlmann, the Board awarded a contract for legal services to Tueth, Keeney, Cooper, Mohan & Jackstadt, PC for a period of two (2) years with the option to renew upon mutual agreement. Professional services, such as attorneys, are not subject to standard bidding procedures.  Funding Source: Current Operating Budget

Closed Session

On a motion by Robertson and a second by Cilek, the Board voted to adjourn into Closed Session as allowed by RSMo 610.021.3 for the purpose of discussing hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.  
 
A roll call vote was taken and the following “AYE” votes were cast:  Ehlmann, Pundmann, Mack, Cilek, and Robertson.  The Board adjourned into Closed Session.

Reconvene Into Open Session

On a motion by Pundmann and a second by Cilek, the Board voted to reconvene into Open Session. A roll-call vote was taken and the following “AYE” votes were cast: Ehlmann, Pundmann, Mack, Cilek, and Robertson. The Board reconvened into Open Session.

Personnel Recommendations – Action

On a motion by Ehlmann and a second by Pundmann, the following personnel recommendations were approved:

Full-Time New and Replacement Hires

  • Corbin, DeLishia (FAC) Assistant Housekeeping Supervisor

Full-Time Changes

  • Akins, Cassie (ENS) Academic Counselor to Manager of Academic Credentials
  • Koehler, Amy (NAH) Interim Dean of Nursing & Allied Health to Dean of Nursing & Allied Health
  • Williams, Mark (AHS) Adjunct Faculty to Instructor, One-Semester Fixed Term Appointment

Full-Time Separations

  • Brenner, Richard (FAC) Housekeeper
  • Heckel, Sharon (MSB) Associate Professor (retiring)
  • Kretzer, Brad (BKS) Assistant Manager Bookstore
  • Martin-Yodis, Michelle (DWP) Career Consultant
  • Pulliam, Julie (FAC) Lead Housekeeper
  • Smith, Orlando (IR) Associate Director of Institutional Research
  • Welz, Bruce (MSB) Associate Professor (retiring)

Part-Time New and Replacement Hires

  • Davidson, Rachel (CDC) Childcare Worker
  • Dees, Taran (ACE) Student Assistant
  • Diener, Dane (FAC) PB Housekeeper
  • Ettling, Brian (CCD) PB Con Ed Instructor II
  • Hanner, Jason (DPS) Police Officer
  • James, Anna (CCD) PB Con Ed Instructor II
  • Jurotich, Lauren (CDC) Childcare Worker
  • Koziatek, Sophia (MSB) Adjunct Faculty
  • McRoberts, Kellie (MSB) Work Study
  • Mullen, Laura (AHS) Adjunct Faculty
  • Myles Jackson, Miranda (AHS) Adjunct Faculty
  • Niederschulte, Debra (AHS) Student Assistant
  • Ryan, Chris (AHS) Adjunct Faculty
  • Scott, Sarah (AHS) Adjunct Faculty
  • Shive, Susan (NAH) PB Health Occupations Instructor
  • Wallace, Patricia (CCD) PB AEL Instructor
  • Wesley, Ursula (ACE) Learning Specialist
  • Wetzel, Nelda (MSB) Adjunct Faculty

Part-Time Changes

  • Bradbury, Jeff (FAC) Maintenance Technician to PB Maintenance Technician
  • Gibbs, Megan (CDC) 40% Childcare Worker to 75% Childcare Worker

Part-Time Separations

  • Derby, Thomas (FAC) PB Housekeeper
  • Horn, Stephanie (NAH) PB Health Occupations Instructor
  • Mangan, Vicki (CDC) Cook (retiring in March)
  • Powers Melo, Angela (CCD) PB AEL Instructor

Other

No other items were discussed.

Comments from Board Members

  • Trustee Cilek commented that she attended the SCC play “Miracle on Division Street” and it was wonderfully done. She also toured the Nursing and Allied Health Center and found it to be amazing and impressive.
  • Board president Mack gave a reminder that flags will be flown at half staff on December 7 in honor of National Pearl Harbor Remembrance Day.

Next Regular Meeting

The next regular meeting of the Board of Trustees is scheduled on Monday, January 26, 2015, at 5:30 p.m. in the Board Room (Daniel J. Conoyer Social Sciences Building - Room 2102)

Adjournment

On a motion by Cilek and a second by Ehlmann, the meeting adjourned at 7:20 p.m.