The regular meeting of the Board of Trustees was called to order at 6:45 p.m. by Board president Robertson with all members present except Mack and Proost. Also present were Cabinet members Chris Breitmeyer, Donna Davis, Todd Galbierz, Heather McDorman, Kasey McKee, and William Strecker; and staff member Julie Parcel. Dr. Chesbrough was unable to attend the meeting, and his duties were performed by Todd Galbierz.
Audience members who introduced themselves were staff members Susie Rubemeyer, Beth Finders, Tomi Schwandt, Mike Dunkus, and Andrew Nicholson; and Student Senate president Tiffany Ramirez,
On a motion by Proost and a second by Lohmar, minutes of the October 21, 2013, regular Board meeting were accepted as presented.
On a motion by Lohmar and a second by Proost, the agenda was approved.
Board Treasurer Lohmar presented the Treasurer’s Report. Cash in bank $3,567,836; total investments $12,000,000; tuition and fees received to date $14,189,610; local taxes received to date $418,470; state appropriations received to date $3,114,267. On a motion by Pundmann and a second by Proost, the Treasurer’s Report was accepted.
On a motion by Pundmann and a second by Proost, the Board approved payment of bills from the Operating Fund in the amount of $2,796,849.
Faculty Association vice president Dr. William Griffin distributed Volume XIV of the Mid Rivers Review to the Board and reported the following:
Student Senate president Tiffany Ramirez reported the following:
Tomi Schwandt, coordinator of veteran services; and Beth Finders, interim dean of students, presented information about the opportunities available to veterans on campus. Finders praised Schwandt for her efforts in SCC’s being named to the 2014 Military Friendly Schools® list, which honors the top 20 percent of colleges, universities, and trade schools in the country that are doing the most to embrace America’s military service members, veterans, and spouses as students and to ensure their success on campus.
Information about SCC’s military veteran opportunities was distributed, and highlights were discussed. The presentation concluded with viewing of a video featuring SCC faculty, staff, and students, many of whom are military veterans, as part of a nation-wide “Got Your 6” campaign that helps bridge the civilian-military divide by creating a new conversation in America so that veterans and military families are perceived as leaders and civic assets.
P.227 – Law Enforcement Personnel – On a motion by Pundmann and a second by Proost, the Board approved P.227 – Law Enforcement Personnel, which is a new policy acknowledging the existing Board of Trustees approval for the presence of a police force on campus and establishing their authority to maintain order, preserve peace, and make arrests as is now held by peace officers. A new component of the policy establishes mutual aid services between the College Police Department and The City of Cottleville Police Department including investigation of criminal activity, law enforcement, and assisting each other by the provision of specialized services in the protection of health, life, and property, and requests which arise and require such assistance.
P.411 – Program Discontinuance Due to Low Enrollment – On a motion by Lohmar and a second by Proost, the Board approved revision of P.411 – Program Discontinuance Due to Low Enrollment to separate policy from procedure. Final authority for decision making, while previously inferred, is now clearly stated as residing with the President. The procedure portion has been enhanced to provide that the Vice President for Academic and Student Affairs will consult program faculty and staff when determining whether to continue or discontinue a program. To provide clarity for students, it has been added that in the event that a program is discontinued, enrollments in the program will cease immediately, and efforts will be made to allow students currently enrolled in the program to complete their degree/certificate.
P.303 – Grounds Restrictions – The Board reviewed a recommendation for revision of P.303 – Grounds Restrictions. The policy currently details restrictions of animals and certain activities on College properties. The revised policy continues basic restrictions, but defines Service Animals and provides exceptions for bicycles, roller blades, golf carts, and dogs on The Dardenne Greenway Trail. In addition, the policy provides instructions for accessing assistance with service animal accommodations through the Office of Accessibility Services for students and Human Resources for faculty and staff. Action will be requested at the January meeting.
Todd Galbierz presented highlights of Dr. Chesbrough’s report, which can be found online at http://www.stchas.edu/about-scc/presidents_message/.
Hewlett Packard Storage Area Network Unit – On a motion by Pundmann and a second by Lohmar, an award was granted to World Wide Technology, Maryland Heights, MO in the amount of $74,820.38 for the purchase of one Hewlett Packard SAN unit with a one-year HP Care Pack maintenance agreement. Funding Source: Network Computing – Current Operating
Property, Liability, and Workers Compensation Insurance Renewal – On a motion by Proost and a second by Lohmar, the Board agreed to continue property, liability, and workers compensation insurance coverage with the Missouri United School Insurance Council (MUSIC) program for 2014, including cyber/network security and umbrella coverage for a total cost of $461,131.00. Funding Source: Operating Budget
Campus Services Roof Replacement – On a motion by Pundmann and a second by Lohmar, the Board awarded a bid for roof replacement on the Campus Services building to Kirberg Roofing Company, St. Louis, MO in the amount of $268,212.00 plus a 10% contingency for a total of $295,033.00. Funding Source: Roof Repair and Replacement Funds
On a motion by Lohmar and a second by Proost, the Board voted to adjourn into Closed Session as allowed by RSMo 610.021.2 and 3 to discuss the following:
(2) Leasing, purchase or sale of real estate by a public governmental body where public knowledge of the transaction might adversely affect the legal consideration therefore. 610.021(2) RSMo (1986) (Cum. Supp. 1995).
(3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded. 610.021(3) RSMo (1986) (Cum. Supp. 1995).
A roll call vote was taken and the following “AYE” votes were cast: Lohmar, Pundmann, Robertson, and Proost. The Board adjourned into Closed Session.
After discussions in these areas, on a motion by Proost and a second by Lohmar, the Board voted to reconvene into Open Session. A roll call vote was taken and the following “AYE” votes were cast: Lohmar, Pundmann, Robertson, and Proost. The Board reconvened into Open Session.
On a motion by Lohmar and a second by Proost, the Board approved the following personnel recommendations:
Todd Galbierz updated the Board on a partnership opportunity with Webster University to submit a bid for providing courses to undergraduate students who are soldiers stationed in the Pacific Command. The partnership requires an official agreement with Webster University, which will be presented at the next regular Board of Trustees meeting.
An update on the progress of the student housing feasibility study was given. Administrators are currently in the due diligence process, and consultants would like to visit the campus to present information found in their study. An additional meeting of the Board of Trustees was scheduled for Tuesday, January 14, 2014, at 5:30 p.m. for a presentation by the consultants.
Board members Lohmar and Proost were reminded of term expirations in April 2014. The first day for filing a declaration of candidacy is Tuesday, December 17, 2013, at 8:00 a.m. Declarations of candidacy must be filed in the Office of the President, Room 2104, Daniel J. Conoyer Social Sciences Building, St. Charles Community College, 4601 Mid Rivers Mall Drive, Cottleville, Missouri, Monday through Friday between 8:00 a.m. and 4:00 p.m. The last day to file for the position of trustee is Tuesday, January 21, 2014.
Please note – Declaration of candidacy filings will not be accepted on the following dates: Monday, December 23, 2013, through Wednesday, January 1, 2014; and Monday, January 20, 2014.
No additional comments were made.
The Board of Trustees scheduled an additional January meeting on Tuesday, January 14, 2014, at 5:30 p.m. The next meeting on the regular schedule is Monday, January 27, 2014.
On a motion by Proost and a second by Lohmar, the meeting adjourned at 8:15 p.m.