Board of Trustees Meeting Minutes (Draft)

Monday, July 14, 2014

Call to Order and Introduction of Guests

The regular meeting of the Board of Trustees was called to order at 5:30 p.m. by Board president Mack with members Ehlmann, Pundmann, Cilek, and Robertson present.  Also present were College president Ron Chesbrough; Cabinet members Chris Breitmeyer, Donna Davis, Todd Galbierz, Heather McDorman, Kasey McKee, and Bill Strecker; and staff member Julie Parcel.
 
Audience members who introduced themselves were staff members Ryan Buenemann, Chris Romer, and Bob Ronkoski.

Acceptance of Minutes: Regular Meeting of June 16, 2014 

On a motion by Ehlmann and a second by Cilek, minutes of the June 16, 2014, regular Board meeting were accepted as presented.

Approval of Agenda

On a motion by Pundmann and a second by Robertson, the agenda was approved.

Treasurer's Report – Approval to Pay Bills

Treasurer Ehlmann presented the Treasurer’s Report.  Cash in bank $4,866,707; total investments $17,000,000; tuition and fees received to date $7,481,704.  On a motion by Pundmann and a second by Robertson, the Treasurer’s Report was accepted. 
 
On a motion by Cilek and a second by Pundmann, the Board approved payment of bills from the Operating Fund in the amount of $1,492,920.

Report of the College President

Dr. Chesbrough presented highlights of the President’s Report, which can be found on the SCC website at http://www.stchas.edu/about-scc/presidents_message/.

Board Policies and Procedures Manual Revision – Review 

The Board reviewed proposed revisions to the Board Policies and Procedures Manual, and action on these items will be requested at the next regular meeting.  Details about the proposed revisions are as follows:

  • P-105 – Code of Ethics/Conflicts of Interest
    At the recommendation of the Missouri Ethics Commission, information was added to include Personal Financial Disclosure (PFD) filing requirements for Board of Trustees candidates.  The practice is followed but was formerly not written in the policy.  Additional non-substantive wording changes were made in order to more closely follow guidelines as set forth by the Missouri Ethics Commission.  In Pr-105.1 Reporting Violations, administrator titles were updated. 
  • P-113 – Rules of Order
    At the request of the Board, “Pledge of Allegiance” and “Public Comment” were added to P-113.1 Order of Business as regular agenda items. The subsection entitled “Recognition” has been replaced with “Public Comment.”  Specifications for public comment were added, including limiting comment for each audience member to a total of three minutes and only one time per meeting after being recognized by the Board chair.   Members of the public who wish to address the Board must sign in with the Board secretary at least five minutes prior to the start of the meeting, using a form that will require legal name, county and state of residence, and the agenda or non-agenda item upon which the comment will be made. 

Board Policies and Procedures Manual Revision –Action

On a motion by Robertson and a second by Pundmann, the Board of Trustees approved revision to the Board Policies and Procedures Manual, as follows:

  • P-439 – Withdrawal
    The policy was revised to add criteria for Administrative Withdrawal and to incorporate the previously independent 439.2 Involuntary Medical Withdrawal policy.  P-439.2 was added to provide criteria for Administrative Withdrawal, and Pr-439.2.1 and Pr-439.2.2 detail the processes by which it will be implemented.  P-439.3 incorporates the previously separate 439.2 Involuntary Medical Withdrawal into the over-arching Withdrawal policy.  Policy 439.2 was inserted with only clerical changes.  

Educational Facilities Authority Director Appointments – Action

On a motion by Pundmann and a second by Ehlmann, the Board of Trustees approved the extended term of Todd Galbierz as secretary/treasurer to 2017, and the continued service of Dr. Ron Chesbrough as president and Ryan Robertson as vice president/assistant secretary of the St. Charles Community College Educational Facilities Authority (SCCEFA).  The SCCEFA is a nonprofit corporation duly authorized and existing under Missouri law for the purpose of constructing, furnishing, and equipping facilities for the college.  The SCCEFA was formed in 2004 to provide the financing mechanism for the college to build the Café/Bookstore.

Award of Bids – Action 

  • Contract for Maintenance Services of Campus Elevators – On an motion by Cilek and a second by Ehlmann, the Board awarded a contract to ThyssenKrupp Elevator, St. Louis, MO in an estimated amount of $66,000.00 for a period of four years with the option to renew annually thereafter, if mutually agreeable, for maintenance services of campus elevators.  Funding Source: Current Operating - Facilities
  • Contract for Data Communications Supplies – On a motion by Cilek and a second by Robertson, the Board awarded a contract to Graybar Electric Co., Inc., St. Louis, MO in an estimated annual amount of $50,000.00 for data communications and related supplies.  The contract will be for a period of one year with the option to renew for a second and third year.  Funding Source: Current Operating – Network Computing and Facilities
  • Lumans EXEC Annual Software Subscription – On a motion by Robertson and a second by Pundmann, the Board approved an award to Augusoft, Inc., Golden Valley, MN in the amount of $16,000.00 for the annual subscription fee for Lumens EXEC software service, which provides the College with the software and support necessary for the continued operation of the fully hosted web-based course management system used by Corporate and Community Development.  Funding Source: Corporate and Community Development Operating Funds 2014/2015. 
  • Intercollegiate Athletics Insurance – On a motion by Pundmann and a second by Ryan, the Board awarded contracts to Mutual of Omaha through Summit America Insurance Services for a total annual amount of $26,711.00 effective August 1, 2014, for Intercollegiate Athletics Injury Insurance for the women’s softball, men’s baseball, and men’s and women’s soccer teams.  Funding Source:  Current Operating – Athletics Department
  • Ellucian Portal/Intelligent Learning Platform – On a motion by Robertson and a second by Pundmann, the Board awarded a contract to Ellucian, Inc., Fairfax, VA for the Intelligent Learning Platform product license, services, maintenance, and training in a total award amount of $196,683.00 for a web-based portal.  Funding Source:  College Reserves

Closed Session

On a motion by Pundmann and a second by Robertson, the Board voted to adjourn into Closed Session as allowed by RSMo 610.021.2 and 610.021.3 to discuss the following:
 
(2) Leasing, purchase or sale of real estate by a public governmental body where public knowledge of the transaction might adversely affect the legal consideration therefor.

(3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.

A roll call vote was taken and the following “AYE” votes were cast:  Ehlmann, Pundmann, Mack, Cilek, and Robertson.  The Board adjourned into Closed Session.

After discussions in these areas, on a motion by Robertson and a second by Ehlmann, the Board voted to reconvene into Open Session.  A roll call vote was taken and the following “aye” votes were cast: Ehlmann, Pundmann, Mack, Cilek, and Robertson.  The Board reconvened into Open Session.

Personnel Recommendations – Action

On a motion by Ehlmann and a second by Robertson, the Board approved the following personnel list:

Full-Time New and Replacement Hires

Simon, Zaneta (FAC) Housekeeper
Steed, Darrell (FAC) Housekeeper (orientation on Monday)

Full-Time Changes

George, Karen (LRA) Learning Specialist to Learning Specialist-Tutor Program Coordinator

Full-Time Separations

Davidson, Laura (ENS) Associate Dean of Enrollment Services
Sweeney, Jeff (FAC) Maintenance Assistant
Wills, Yvonne (CCD) Dean Corporate & Community Development (retiring)

Part-Time New and Replacement Hires

Burrows, Gina (DPS) Office Assistant / DPS Dispatcher
Claybon, Tina (MSB) Adjunct Faculty
Cody, Patrick (WFD) PB Contract Trainer II
Derenski, Stephanie (MSB) Adjunct Faculty
Drake, Julia (CCD) PB Con Ed Instructor II
Gordon, Matthew (CCD) PB Con Ed Instructor II
McIntosh, Chelsea (MSB) Adjunct Faculty
Monroe, Steven (AHS) PB Theater Production Assistant
Schreiber, David (DPS) Police Officer
Sharketti, Morgan (CCD) PB Con Ed Instructor III
Viviano, Christine (NAH) Adjunct Faculty
Warren, William “Trey” (WFD) PB Contract Trainer II

Part-Time Changes

Bennett, Kristen (TOL) Student Assistant to Educational Aide
Lawrence, Amber (LRA) Work Study to Educational Aide

Part-Time Separations

Bennett, Kristen (TOL) Educational Aide
Daleo, Ronald (FAC) PB Housekeeper
Greer, Tamra (TOL) Student Assistant
Henderson, Claire (CDC) Childcare Worker
Henriquez, Giovanna (FAC) PB Housekeeper
Horn, Jill (MSB) Adjunct Faculty
Mack, Amanda (CCD) PB AEL Substitute Teacher
Nance, Jill (CCD) PB AEL Substitute Teacher
Puskas, Amy (CCD) PB AEL Instructor
Redden, Deshae (CCD) PB AEL Substitute Teacher
Schlesselman, Denise (CCD) PB AEL Substitute Teacher
Southmayd, Melissa (CCD) PB Con Ed Assistant
Urton, Rachel (FAC) PB Housekeeper
Van Giesen, Robert (CCD) PB AEL Instructor

Prayer at Board Meetings

After considerable discussion, the Board of Trustees decided not to incorporate prayer into the regular meeting agenda at this time.

Other 

Dr. Chesbrough announced that a ribbon cutting for the new disc golf course on campus property will be held on Monday, August 18, 2014, at 4:30 p.m.  The course is being built by St. Charles County Parks and Recreation.

Comments from Board Members

Board member Cilek reminded other Board members that the SCC musical, “Dirty Rotten Scoundrels” is playing next week in the Fine Arts Building.  In addition, she commented that the productions are always well done and entertaining.

Next Regular Meeting

The next regular meeting of the Board of Trustees is scheduled on Monday, August 18, 2014, at 5:30 p.m. in the Board Room (Social Sciences Building Room 2102).

Adjournment

On a motion by Robertson and a second by Cilek, the meeting adjourned at 6:00 p.m.