The regular meeting of the Board of Trustees was called to order at 5:30 p.m. by Board President Robertson with all members present except Mack and Ehlmann. Also present were College President Ron Chesbrough; Cabinet members Chris Breitmeyer, Heather McDorman, Kasey McKee, Bill Strecker, and Todd Galbierz; and staff member Julie Parcel.
Audience members who introduced themselves were staff members Ryan Buenemann, Chris Romer, Amanda Sizemore, and Susie Rubemeyer; Faculty Association president and faculty member Darren Osburn; Student Senate president and student Tiffany Ramirez; and Jim Schmersahl and Julie Harting from Schmersahl Treloar and Company.
On a motion by Proost and a second by Lohmar, minutes of the August 19, 2013, regular Board meeting were accepted as presented.
On a motion by Lohmar and a second by Pundmann, the meeting agenda was approved.
Treasurer Lohmar presented the Treasurer’s Report. Cash in bank $4,308,441; total investments $16,500,000; tuition and fees received to date $9,068,386; local taxes received to date $213,353; state appropriations received to date $1,760,610. On a motion by Pundmann and a second by Proost, the Treasurer’s Report was accepted.
On a motion by Pundmann and a second by Proost, the Board approved payment of bills from the Operating Fund in the amount of $2,947,996.
Tiffany Ramirez, president of SCC Student Senate, reported that the group’s fundraiser at Fall Fun Blitz raised $44. The next fundraiser is scheduled for Friday, September 27 at SCC Movie Night. The first Student Senate meeting is scheduled for Tuesday, September 17 at 3:00 p.m. in the PDR, when a new vice president will be elected.
Darren Osburn, Professor of Speech/Communications and Faculty Association president, reported the following:
At 6:00 p.m., Board President Robertson called for the announced Public Hearing as mandated by state law to set the tax rates for the 2013-2014 year. Hearing no public comments, a motion was made by Proost and seconded by Lohmar to close the Public Hearing, set the Operating Levy at $0.1796 (17.96 cents) per $100 of assessed valuation, and set the Debt Service Levy at $0.0400 (4 cents) per $100 of assessed value.
Board President Robertson declared that the SCC Property Tax Levy is set at $0.2196 (21.96 cents) per $100 of assessed value. Rates are unchanged from last year.
Schmersahl Treloar & Co. has completed their audit report for the 2012/2013 fiscal year. Jim Schmersahl presented the results of the annual audit of the College’s financial records, stating that the records were in order and expressing appreciation to Susie Rubemeyer for her work. The Board now has a thirty day review period and the Audit Report will be on the October 21, 2013, Board agenda for action.
Dr. Chesbrough provided printed copies of the September 2013 President’s Report, and the Board viewed a short video highlighting the educational experience of many SCC employees. An electronic version of the president’s report can be found online at: http://www.stchas.edu/about-scc/presidents_message/.
In accordance with Board Policy 540.8.1, a recommendation was made to designate two employees as “Licensed Peace Officers” who may carry weapons in the line of duty while serving as Public Safety Police Officers of the College. On a motion by Lohmar and a second by Proost, the Board approved the recommendation. James E. Herron and Stephanie Shrum will be sworn in as licensed peace officers for SCC.
Internet Service Provider Agreement
On a motion by Pundmann and a second by Lohmar, the Board approved a new three (3) year contract to the University of Missouri, Columbia, MO (MOREnet) in an estimated total amount of $165,869.88 to include annual membership in the MOREnet Consortium and an increase in costs for an additional 200mb of network connectivity. Funding Source: Technology Fees, Current Operating – Network Computing and Learning Resource Center
Administration Building Carpet Replacement
On a motion by Lohmar and a second by Proost, the Board approved a contract for replacement of flooring in the Administration Building to Stephens Floor Covering, St. Louis, MO, in the amount of $28,950.00 plus a 10% contingency for a total of $31,845.00. Funding Source: 2013/2014 Maintenance & Repair Plan (50% state reimbursed)
On a motion by Pundmann and a second by Proost, the Board approved a resolution for the New Jobs Training Program at General Motors in which SCC will provide education and training for approximately 608 new jobs at General Motors. The resolution also authorizes the execution of a Fiscal Agent Agreement between the College and the Bank of New York Mellon Trust Company, whereby the new jobs credit will be applied to the payment of training costs.
On a motion by Lohmar and a second by Proost, the Board approved a resolution authorizing St. Louis Community College and the Boeing Company to proceed with a job retention project that impacts some Boeing employees located in St. Charles County.
On a motion by Pundmann and a second by Lohmar, the Board authorized college staff to execute an intergovernmental agreement with St. Charles County to allow participation in the public safety and emergency radio communication system. Funding Source: Operating Budget – Department of Public Safety
On a motion by Lohmar and a second by Proost, the Board voted to adjourn into Closed Session as allowed by RSMo 610.021.3 to discuss the following:
(3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded. 610.021(3) RSMo (1986) (Cum. Supp. 1995).
A roll call vote was taken and the following “AYE” votes were cast: Lohmar, Pundmann, Robertson, and Proost. The Board adjourned into Closed Session.
After discussions in these areas, on a motion by Lohmar and a second by Proost, the Board voted to reconvene into Open Session. A roll call vote was taken and the following “AYE” votes were cast: Lohmar, Pundmann, Robertson, and Proost. The Board reconvened into Open Session.
On a motion by Pundmann and a second by Lohmar, the Board approved the following personnel recommendations:
The Board agreed to schedule the combined November/December regular meeting on Tuesday, December 3, 2013. The meeting will begin at approximately 6:45 p.m., as it is preceded by the annual Employee Recognition Dinner that begins at 5:30 p.m.
Board members in attendance agreed to postpone discussion of a Board Retreat until the next regular meeting on October 21, 2013.
William Pundmann and other community college trustees will be presenting information on trustee advocacy in a panel format at the ACCT Leadership Conference in Seattle, WA in October. Dr. Chesbrough will moderate the panel, and Zora Mulligan, MCCA executive director, will participate.
Board vice president Proost commended Todd Galbierz and Susie Rubemeyer for their work in Financial Services to ensure good reports from both the independent auditors and the State Auditor.
The next regular meeting of the St. Charles Community College Board of Trustees is scheduled for Monday, October 21, 2013, at 5:30 p.m. in the Board Room (SSB 2102).
On a motion by Proost and a second by Lohmar the meeting adjourned at 6:45 p.m.