Timeline for HLC/NCA Self-Study Process 2009-12

2009 Spring

• President appoints self-study co-chairs
• March/April – Develop three-year budget
• Design self-study Steering Committee and Subcommittee structure
• Develop outline (Table of Contents) for self-study report
• Develop goals for self-study process
• Develop timeline for self-study process

2009 Summer

• Set up Information Resources Committee to create physical and virtual resource rooms
• Set up Communications Committee to develop self-study communications plan
• Set up self-study site on Intranet
• Develop agenda for first Steering Committee orientation with co-chairs

2009 Fall

• All College Day: Announce Steering Committee, Communications Committee, Information Resources Committee, general timeline, goals, and criteria overview.
• Share self-study design, goals and timeline with Board of Trustees
• Selection of subcommittee members
• Planning Council work integrated into the self-study process

2010 Spring

• HLC sends President letter regarding upcoming visit
• President sends response to HLC
• Subcommittees begin work by February 1, 2010
• Subcommittee chapter plans due to co-chairs by May 1, 2010
• Co-chairs and Steering Committee attend HLC conference April 9-13, 2010

2010 Summer

• Co-chairs complete general sections of self-study  by August 1, 2010

2010 Fall

• All College Day update on self-study progress
• Subcommittees complete outline of chapter contents, timetable for completion of chapter, persons responsible for each task by October 1, 2010, and share plan with co-chairs
• Campus visit with HLC Liaison

2011 Spring

• HLC sends President second reminder letter affirming agreed-upon dates for visit
• President sends response
• Begin room reservations for on- and off-campus meetings
• February 18 , 2011 – Steering Committee members’ draft of their sections due to co-chairs
• April 8-12, 2011 – Co-chairs and Steering Committee members attend HLC meeting
• May 1, 2011 – First draft of self-study report completed

2011  Summer

• Revision of draft begins
• Distribution of draft to Cabinet, Steering Committee, others
• Self-study co-chairs complete revisions
• Send draft of self-study to HLC liaison and outside consultant-evaluator
• MAC gets bid for production and printing of Self-Study Report
• Evaluate proposed roster of visiting team members and send response to HLC
• HLC sends Evaluation Visit Summary Sheet (EVSS)
• SCC notifies HLC of any errors on EVSS
• July 2011
  • Begin arrangements for accreditation team visit
  • Plan recognition of Steering, Subcommittee, Communication, and Information Resources Committees
  • Plan reaccreditation celebration event
  • Share self-study information with Planning Council as part of strategic planning process review of Critical Issues, Goals, and Strategic Organizational Objectives
  • Final version of self-study complete
  • Post final Self-Study Report on Intranet
  • MAC formats final version of Self-Study Report

2011 Fall

• Confirm hotel accommodations
• August 2011
  • Final production and printing of Self-Study Report
  • Submit Self-Study Report 8-10 weeks prior to team visit
  • Publish notices of third party comment opportunities
• All College Day – What you need to know about the self-study visit in November:  Criteria, timeline, what to expect
• Forward copies of notices of third party comments to Assistant Director for Legal and Governmental Affairs at HLC/NCA
• Visiting Team Chair contacts President to confirm arrangements
• September 2011
  • Pay invoice for team visit
  • Share self-study results with campus community to assist in strategic planning
  • College-wide area/departmental informational meetings to prepare for site visit
  • Announce dates of visit to all constituent groups including external constituents
  • Announce dates of visit in SCC publications
  • Publicize open meeting with HLC team
• October 2011
  • Complete physical and virtual resource rooms
• November 2011
  • Finalize team schedule and confirm with team chair
  • Team visit – November 7-9, 2011
  • Reaccreditation celebration event
• December 2011
  • Team chair sends Draft Team Report to SCC within six weeks of visit
  • Send institutional response within two weeks of receipt of Draft Team Report
• January 2012
  • Team Chair sends Final Team Report to commission
  • Commission staff sends Final Team Report to SCC
  • Send institutional response within two weeks of receipt of Final Team Report
• August-November 2012
  • Planning Council reviews self-study results and HLC recommendations as part of 2012-2015 planning cycle